Embassy of the United States of America RFQ for Trenching and Conduit Installation
Closed Solicitation Posted
- Solicitation number
- PR15377334
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- PSC
- 5630 Pipe And Conduit, Nonmetallic
- Place of performance
- Pretoria South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria, South Africa is soliciting quotes for a trenching and conduit installation project as detailed in their Statement of Work. The Department of State is seeking a contractor to complete underground infrastructure work, including installing handholes, pull boxes, and conduits according to specific technical specifications. Potential contractors must be registered on the SAM website, comply with U.S. government clauses, and complete the Ending Illegal Discrimination document. The government intends to award the contract to the most responsible company submitting the lowest-priced acceptable quotation, with the expectation of awarding without further discussions. Key dates include a mandatory site meeting on June 18th, 2025, and a quote submission deadline of June 23rd, 2025, with quotes to be submitted electronically.
The contract opportunity is not set aside for any specific business category and will be performed in Pretoria, South Africa. The project involves detailed technical infrastructure work, including installing Schedule 80 PVC conduit 24 inches below grade and following specific electrical and fire code standards. Payment terms include an electronic funds transfer within 30 days after receipt of goods and proper invoice, with no advance payments authorized. The contract explicitly states that it will not be modified due to price or exchange rate fluctuations, and contractors are strictly prohibited from carrying firearms on U.S. government property. The project falls under the NAICS category of Repair and Maintenance (811) and the PSC Category of Pipe and Conduit, Nonmetallic (5630).
Notice text
The Embassy of the United States of America in Pretoria is requesting quotes for Trenching and Conduit Installation as per the attached SOW.
Site Meeting:
Address: 100 Totius Street, Groenkloof, Pretoria.
Wednesday, June 18th
Time: 09:00am
Please complete the VAR document and forward to kriekjx@state.gov and baasdenjw@state.gov by 13 June 2025
Kindly take note of the following:
1. Contract service providers are prohibited from carrying firearms while on U.S. government property (U.S. Embassy, Embassy Annex facility, warehouse, or diplomatic residence).
2. Firearms are prohibited from entering the U.S. Embassy, Annex, and warehouse compounds under any circumstance – either on a contract vendor’s person or secured inside their vehicle.
3. In the case of U.S. diplomatic residences, contract service providers may store their privately owned and licensed firearm in their vehicle while it is parked at or within the walls of a U.S. diplomatic residence/residential compound provided the firearm is secured in accordance with the South African Firearms Control Act (ie: locked in a permanently affixed safe within the vehicle).
Quotations:
Quotations must be submitted by no later than Close of Business on the 23rd of June 2025.
Quote reference is: PR15377334
Submissions must be made prior to this date and time, and must be sent electronically to:
No alterations or pricing changes will be accepted after the Quotation deadline.
All quotations must be submitted on a company letterhead, indicating the company’s address, contact details and name and email of the contact person.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
U.S Embassy payment terms:
An EFT will be made into the company’s bank account, within 30 days after receipt of goods and proper invoice.
Advance payments are not authorized.
The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you are agreeing to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.
PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION
The successful offeror will be required to:
-
- Must be registered on the SAM website (www.sam.gov), proof of starting the registration process must be submitted with your quote.
- Must comply with US Clauses (attached) signed document to be submitted with the quotes. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions
- Must complete the Ending Illegal Discrimination document.
Files
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