Elopement Alarm System

The Eastern Oklahoma VA Health Care System (EOVAHCS), operating under the Department of Veterans Affairs, is seeking a contractor to supply and install a complete Elopement Alarm System at the Tulsa VA Medical Center to monitor patients at elevated risk for elopement. The system must include 8 Wanderguard Blue Door Alarms Controllers, 16 Wanderguard Blue Nurse Station Annunciators, and 50 Wanderguard Blue Bracelets, with integration into the existing Jeron Provider 790 nurse call system across 8 monitored doors on 4 floors. Key requirements include providing all labor, materials, equipment, OEM certifications, installation, staff training, and liability insurance, with all work performed during standard business hours (8:00 a.m. to 4:00 p.m. for VA operations, Monday through Friday excluding federal holidays). The Government has issued this as a Sources Sought Notice to identify qualified contractors, with responses due by April 14, 2026 at 9:00 AM Central Time; the notice clarifies that this is market research and does not constitute a binding commitment to award. The evaluation will focus on contractor capabilities to deliver a cost-effective, efficient, and compliant system in accordance with OSHA, ANSI, NFPA-99, and FDA Quality System Regulation requirements.

This procurement carries no set-aside designation and involves no identified incumbent contractors. The system must include new magnetic locks (mag-locks) that are NFPA compliant installed on all eight doors, provide full floor coverage of approximately 15,000 square feet per floor with tamper and battery monitoring capabilities, and become operational before the facility's first patient visit in June 2026. Installation and delivery must occur between May 2026 and August 2026, with the contractor required to designate a single point of contact within 5 business days of award and maintain 48-hour responsiveness to Contracting Officer's Representative communications. The NAICS code is 541519 (Other Computer Related Services) with a 150-employee business size standard, and the Product Service Code is 6515 for Medical and Surgical Instruments, Equipment, and Supplies. While no specific budget range is disclosed in this pre-solicitation phase, the contractor must provide standard manufacturer industry warranty, with all services classified as non-personal services.