Electronic Dental Record Technical Support
Closed Pre-Solicitation Posted
- Solicitation number
- SS-IHS1516797-BI
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Crow Agency, Montana 59022, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Billings Area Indian Health Service (BAIHS) is conducting market research through a sources sought notice to identify qualified vendors for Electronic Dental Record Technical Support services at the Crow-Northern Cheyenne Hospital in Crow Agency, Montana. The procurement covers annual technical support for the Dentrix Enterprise EDR system, including technical support desk services, software updates, bug fixes, system enhancements, and maintenance across three locations: Crow/Northern Cheyenne Hospital, Pryor Dental Clinic, and Lodge Grass Dental Clinic. Interested vendors must demonstrate capability, experience, and ability to provide the required services through detailed capability statements rather than generic responses. Evaluation will focus on the company's demonstrated qualifications and direct experience with similar technical support services. The response deadline is August 7, 2025, with submissions required via email to katrina.eaglefeathers@ihs.gov, and vendors must include the Buy Indian Act Indian Economic Enterprise Representation Form with their capability statements.
This sources sought notice specifically targets Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs) as part of compliance with the Buy Indian Act, which prioritizes Indian-owned businesses for federal contracts. Qualifying businesses must demonstrate at least 51% Indian ownership, earnings, and management control to be considered under this set-aside determination. No incumbent contractors or current award values are specified in the notice, as this is purely market research to determine the acquisition strategy for the upcoming procurement. The contract performance period is established for September 1, 2025, through August 31, 2026, providing one year of continuous technical support services. The market research results will help IHS determine whether sufficient qualified Indian Economic Enterprises exist to justify setting aside the contract exclusively for ISBEE vendors under Simplified Acquisition Procedures.
Notice text
SOURCES SOUGHT NOTICE LANGUAGE
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
The Billings Area Indian Health Service (BAIHS) is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), capable of performing the Indian Health Services (IHS) requirement for Electronic Dental Record Technical Support located at the Crow-Northern Cheyenne Hospital, Crow Agency, Montana. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).
This notice is issued solely for information and planning purposes; it does not constitute a Request for Quotation (RFQ), or a promise to issue an RFQ in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the Government is not seeking quotes, or proposals at this time.
INSTRUCTIONS TO INDUSTRY
ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as described in the attached statement of work.
Responses which do not provide the requested information specified in this sources sought notice will be considered non-responsive.
SUBMISSION
Interested parties capable of performing the required services may submit a response via email to: katrina.eaglefeathers@ihs.gov. To be considered, your response must be received no later than the time & date established for the response date on this sources sought announcement.
Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line: SS-IHS1516797-BI. Responses received to this notice will assist in determining the acquisition strategy of the requirement.
Files
| File | Type | Posted |
|---|---|---|
| CSU Dentrix Tech Support 03. BIA Sources Sought v.2.docx | DOCX document | |
| 04. IEE Representation Form.pdf | ||
| A05 - SOW- CSU Dentrix Tech Support 5.30.25.docx | DOCX document |
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