CSU Dentrix Tech Support 03. BIA Sources Sought v.2.docx

Sources Sought Notice

GENERAL INFORMATION

SUBJECT: Crow/Northern Cheyenne Hospital – Electronic Dental Record Technical Support NAICS CODE: 513210 – Software Publishers POINT OF CONTACT: Katrina Eaglefeathers; Purchasing Agent PLACE OF PERFORMANCE: 1 Hospital Way, Crow Agency, Montana 59022 RESPONSE DATE/TIME: August 6, 2025; no later than 3:00pm (MDT)

BUY INDIAN ACT

The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.

Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

· The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;

· The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and

· The management and daily business operations must be controlled by one or more individuals who are Indians.

Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.

DESCRIPTION OF REQUIREMENT

General Requirements:

Preventive Maintenance Services

1. The vendor shall provide annual technical support by providing the ability of staff or CSU IT staff to call Dentrix Enterprise support desk to report problems, receive technical support and answer any questions about the Dentrix EDR Components.

2. The vendor shall provide annual maintenance and documentation to include access to new versions, updates and patches to the EDR Dentrix Components as they are released, bug fixes and enhancements.

INSTRUCTIONS TO INTERESTED PARTIES

THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLIANCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDE THE FOLLOWING IN YOUR RESPONSE:

1. Company name.

2. Point of contact (name/title/telephone number/e-mail address).

3. FSS / SEWP Contract number (if applicable)

4. SAM Unique Entity Identifier Number.

5. Tax ID number.

6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.

7. A capability statement (3 page max.) with enough information to demonstrate to the Indian Health Service that your company has the qualifications and ability to provide the requirement depicted above. Do not submit a general overview of your company, provide details for the specific requirement. Failure to provide adequate details may result in a determination that your company is not capable of accomplishing the requirement. Your response should include, but not limited to the following:

· Years of experience in regards to the requirement

· List of past jobs/contracts relevant to the requirement

· If identifying a partnership with a subcontractor, demonstrate how together with the subcontractor your firm will receive a combined 51% of the earnings from the contract.

· Demonstrate how the management and daily operations will be conducted so that they are controlled by one or more individuals who are “Indian”.

8. If applicable, documentation from the manufacturer (i.e., correspondence from manufacturer) that authorizes your firm (and/or Field Service Engineers) to perform these services to the products mentioned in the SOW.

Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.

To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:

· Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,

· Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.

Automated responses which do not provide the requested information specified in this source sought notice will be considered non-responsive and will not be considered in this market research.

Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.