Eclipes software maintenance, repairs, and support: for the varian truebeam linear accelerator
Closed Special Notice Posted
- Solicitation number
- 36C241-26-AP-2359
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Massachusetts 02130, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 1 (VISN 01) at Jamaica Plain VA Medical Center in Boston, Massachusetts, issued this Special Notice on March 31, 2026, regarding an Intent to Sole Source contract for Eclipse Software Maintenance, Repairs, and Support for the Varian Truebeam Linear Accelerator. The VA intends to award a single contract to Varian Medical Systems, Inc., the original equipment manufacturer of the proprietary Eclipse software system used in conjunction with the VA-owned Varian Truebeam linear accelerator. The Eclipse software optimizes radiotherapy treatment plans based on physician dose instructions and tumor characteristics, making it critical infrastructure for the medical center's cancer treatment operations. This procurement is classified under NAICS 811210 (Electronic and Precision Equipment Repair and Maintenance) and PSC J065 (Maintenance/Repair/Rebuild of Medical Equipment). The acquisition will be conducted under FAR Part 12 as a commercial products and services procurement.
The objective of this Special Notice is to inform potentially interested contractors that the VA intends to award a sole-source contract but is accepting capability statements from other contractors who believe they possess the experience and capability to perform the required services. Interested contractors must submit a written capability statement or letter of interest to pearl.wray@va.gov by April 7, 2026, at 2:00 PM EST to be considered. There are no specific eligibility criteria stated; however, contractors should demonstrate relevant experience with Eclipse software systems and Varian Truebeam linear accelerator maintenance and repair. The contract will cover a Base Year plus four Option Years, with performance periods running from May 11, 2026, through May 10, 2031, and includes all replacement parts, preventive maintenance, and field service requirements with OEM-certified technicians. The Contracting Officer retains sole discretion in determining whether to compete this procurement or proceed with the sole-source award to Varian Medical Systems, Inc.
Notice text
INTENT TO SOLE SOURCE
THIS IS NOT A SOLICITATION OR REQUEST FOR OFFERS. NO SOLICITATION PACKAGE IS AVAILABLE AND TELEPHONE REQUESTS WILL NOT BE HONORED AND NO SOLICITATION WILL BE POSTED TO CONTRACT OPPORTUNITIES.
PROCUREMENT TITLE: ECLIPES SOFTWARE MAINTENANCE, REPAIRS, AND SUPPORT: FOR THE VARIAN TRUEBEAM LINEAR ACCELERATOR
INTENT TO AWARD: The Department of Veterans Affairs, VISN 01, Jamaica Plain VA Medical Center, 150 South Huntington Avenue, Boston, MA 02130-4817, intends to award one (1) Contract to the OEM named VARIAN MEDICAL SYSTEMS, INC, for Eclipse Software Maintenance, Repairs, And Support: For The Varian Truebeam Linear Accelerator Product.
BACKGROUND AND DESCRIPTION: This requirement is for Eclipse software maintenance, repairs, and support for the Varian Truebeam Linear Accelerator. The eclipse software is proprietary software that optimizes the radiotherapy treatment plan based on a physician’s dose instructions and information about the size, shape, and location of a tumor to be treated. It’s used in conjunction with the VA-owned Varian Truebeam linear accelerator. The procurement is for a Base Year plus four Option Years, see attached SOW for full details and performance periods.
NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance, size standard $34M
PSC: J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
AUTHORITY: The authority for this procurement will be via FAR Part 12 - Acquisition of Commercial Products and Commercial Services. A determination by the Government not to compete this proposed award upon response to this notice is solely within the discretion of the Contracting Officer.
INTERESTED PARTIES: Any Contractor who believes that they have experience and capability to perform services described in the attached Statement of Work (SOW) may express interest by submitting a written capability statement or letter of interest to pearl.wray@va.gov by 14:00 EST, by 4/7/2026. Any questions related to this notice can also be sent to pearl.wray@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| SOW Varian Linear Accelerator 3-31-26.pdf | ||
| Intent to Sole Source - Varian Linear Accelerator 3-31-26.pdf |
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