EC - LMDT HVAC Maintenance

The Bureau of Reclamation is seeking a contractor to provide HVAC preventative and corrective maintenance services, including inspection, repair, and servicing of heating, ventilation, and air conditioning systems and associated equipment at a facility in Lake County, Colorado. The contractor must furnish all labor, materials, tools, equipment, and supervision necessary to perform scheduled monthly and quarterly preventative maintenance tasks as well as respond to unscheduled corrective maintenance needs resulting from unexpected HVAC outages. Key qualifications include being a certified small business under NAICS 561210 (Facilities Support Services), maintaining appropriate insurance coverage ($100,000 workers' compensation, $500,000 general liability, and $200,000-$500,000 automobile liability), obtaining necessary security clearances including PIV card access, and demonstrating past experience with a minimum of two recent HVAC maintenance contracts within the previous five years. The government will evaluate offers using a Lowest Price Technically Acceptable (LPTA) methodology, with technical acceptability determined on a pass/fail basis across four subfactors: Technical Approach, Key Personnel and Staffing Plan, Equipment/Tools/Materials, and Past Experience. Critical deadlines include March 20, 2026, at 3:00 PM Mountain Time for submission of technical questions and March 31, 2026, at 3:00 PM Mountain Time for submission of quotations via email to jamahel_fayall@ios.doi.gov.

This is a Total Small Business Set-Aside under NAICS code 561210 with a $47 million size standard, exclusively available to qualified small business contractors. The incumbent contractor is Tolin Mechanical Systems, whose previous contract (140R6021P0020) had a total value of $38,676.00 across the base and all option periods; this contract expires on April 30, 2026. The new contract will run for a base period from May 1, 2026, through April 30, 2027, with four optional one-year renewal periods exercisable at government discretion through April 30, 2031, and a potential six-month extension. The facility at 749 Highway 91 near Leadville, Colorado, in Lake County maintains three HVAC systems requiring monthly preventative maintenance and quarterly service, with corrective maintenance averaging 1-3 service calls annually based on the past 10 years of operational history. Work must be performed during standard business hours of 7:00 AM to 5:00 PM, Monday through Friday, excluding holidays, and prospective vendors are strongly encouraged to conduct site visits between March 12 and March 19, 2026, by coordinating with Plant Supervisor Jenelle Stefanic at JStefanic@usbr.gov to ensure full understanding of system layout and service expectations.