LMDT_HVAC_-_Technical_Questions_Tracking_Sheet_-_03-25-26_0001.pdf
PDF 463 KB Posted
- Attached to
- EC - LMDT HVAC Maintenance
- Solicitation number
- 140R6026Q0040
About this file
This is a Technical Questions and Government Response Tracking Sheet for a federal HVAC maintenance contract opportunity (140R6026Q0040) for Lake County, Colorado.
The document addresses 16 substantive questions received on 03/16/2026 and 03/20/2026, all answered on 03/25/2026. Key contract details include: the incumbent contractor is Tolin Mechanical Systems with expiration on 4/31/26; the previous contract value was $38,676.00 (contract 140R6021P0020) inclusive of base and all option periods; corrective maintenance averages 1-3 service calls annually over the past 10 years and includes spare parts purchasing; and no major system upgrades or replacements are anticipated during the upcoming contract period. The facility maintains three HVAC systems: a 2006 Trane M-Series Climate Changer Air Handler (main plant), a 2015 Daikin VRVIII-S Inverter (lab/control room/office), and a 2021 Schwank STW-155-60-AN radiant heater (chemical storage bay). The radiant heaters are suspended 13 feet above floor level and accessible with a 12-foot ladder, with no roof access required for maintenance work. No service records or maintenance logs were made available, no known issues or recurring problems exist with current systems, and no hazardous or environmentally sensitive areas impact service work. Corrective maintenance is limited to minor repairs and spare parts ordering, excluding major component replacements.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
U.S. Department of the Interior | Office of Policy, Management and Budget
140R6026Q0040 Lake County, CO LMDT HVAC Maintenance
140R6026Q0040 LAKE COUNTY, CO LMDT HVAC MAINTENANCE TECHNICAL QUESTIONS AND GOVERNMENT
RESPONSE TRACKING SHEET
ITEM
NO.
DATE
QUESTION
RECEIVED
DATE
QUESTION
ANSWERED
QUESTION GOVERNMENT RESPONSE
1.
03/16/2026 03/25/2026
Incumbent Contractor – Who is the current or most recent contractor performing HVAC maintenance services at this facility and when does the current contract expire?
Tolin Mechanical Systems
Expires 4/31/26.
2.
03/16/2026 03/25/2026
Historical Contract Value – Can the Government provide the value of the current or most recent contract for these services?
The publicly available information on
SAM.gov indicates the total contract value at time of award as $38,676.00 for contract no.
140R6021P0020. This is inclusive of the base award and all option periods.
3.
03/16/2026 03/25/2026
Corrective Maintenance Frequency – Can the
Government provide any historical information regarding the approximate number of corrective maintenance service calls per year under the current or previous contract?
Corrective Maintenance service calls average
1-3 per year over the past 10 years. This line item also includes purchasing spare parts.
4.
03/16/2026 03/25/2026
System Age / Major Equipment Replacements – Are there any known major HVAC system replacements, upgrades, or significant repairs anticipated during the upcoming contract period?
No upgrades or replacements are anticipated at this time.
5. 03/16/2026
03/25/2026
Can the Government provide any historical information regarding the approximate number of corrective maintenance service calls per year under the current or previous contract?
Corrective Maintenance service calls average
1-3 per year over the past 10 years. This line item also includes purchasing spare parts.
6. 03/16/2026
03/25/2026
Are there any known major HVAC system replacements, upgrades, or significant repairs anticipated during the upcoming contract period?
No upgrades or replacements are anticipated at this time.
140R6026Q0040 Lake County, CO LMDT HVAC Maintenance
ITEM
NO.
DATE
QUESTION
RECEIVED
DATE
QUESTION
ANSWERED
QUESTION GOVERNMENT RESPONSE
7.
03/20/2026 03/25/2026
Can the Government provide a complete inventory of HVAC equipment, including total number of units, system types, and associated components?
1-Trane M-Series Climate Changer Air
Handler Model MCCB006UA0A0UA (Main
Plant)
1-Daikin VRVIII-S Inverter Model R410A
(Lab/Control Room/Office)
1-Schwank STW-155-60-AN, 155,000 BTU
Radiant heater (Chemical Storage Bay) 8.
03/20/2026 03/25/2026 Are equipment model numbers and serial numbers available?
See #7.
9.
03/20/2026 03/25/2026
Is there information regarding the age, installation dates, or replacement history of the HVAC systems?
Trane Unit installed 2006
Daikin Unit installed 2015
Schwank Unit installed 2021 10.
03/20/2026 03/25/2026 Are service records or maintenance logs from the current or previous contractor available?
N/A
11.
03/20/2026 03/25/2026
Are there any known issues or recurring problems with the HVAC systems at this time?
No.
12.
03/20/2026 03/25/2026
Are there any hazardous, restricted, or environmentally sensitive areas within the facility that may impact service work?
No.
13.
03/20/2026 03/25/2026
Can the Government provide details on roof access, including accessibility, safety requirements, and any restrictions?
This work does not require roof access.
14.
03/20/2026 03/25/2026
What is the height of the tube heaters from the floor, and are there any special access requirements (e.g., lifts, scaffolding)?
Radiant heaters are suspended 13 feet above floor level and accessible with 12-ft ladder.
140R6026Q0040 Lake County, CO LMDT HVAC Maintenance
ITEM
NO.
DATE
QUESTION
RECEIVED
DATE
QUESTION
ANSWERED
QUESTION GOVERNMENT RESPONSE
15.
03/20/2026 03/25/2026
Are there any major HVAC components (e.g., air handlers, exhaust systems, control systems) included in the scope that are not explicitly detailed in the
PWS?
No.
16.
03/20/2026 03/25/2026
Is corrective maintenance expected to include major component replacement, or is it limited to minor repairs?
Corrective maintenance is for minor repairs and ordering spare parts.
17. /// /// /// END OF DOCUMENT\\\ \\\
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
File details come from the government source that posted it. Updated .