PWS_-_Finalized_LV_HVAC_Maintenance.pdf

Bureau of Reclamation Great Plains Region

Eastern Colorado Area Office Leadville Water Treatment Plant

Leadville, Colorado

PERFORMANCE WORK STATEMENT

1. BACKGROUND

The Bureau of Reclamation (Reclamation) has a requirement for Heating Ventilation and Air Conditioning (HVAC) Maintenance services for the Leadville Water Treatment Plant, which is located at 749 Highway 91, near Leadville, Colorado in Lake County.

Reclamation is responsible for the operation and maintenance of the water treatment plant. The Leadville Plant HVAC system must be maintained to sustain the building’s overall indoor air quality, equipment reliability, operation efficiency and employee comfort.

2. SCOPE

1. The work required by this contract is to perform monthly and quarterly Leadville Plant HVAC Preventative Maintenance (PM) services as well as periodic repairs or service calls for Corrective Maintenance (CM) responding to unexpected outages. The Contractor shall furnish all labor, materials, transportation, supplies (unless otherwise specified), equipment and supervision to satisfactorily perform HVAC PM and CM services in accordance with the standards as defined in Section 12 of this Performance Work Statement (PWS).

2. DESCRIPTION OF SERVICES: The Contractor shall provide experienced and qualified professional personnel to provide services to include the following Monthly and Quarterly Services. PM services may include scheduled activities such as changing belts and filters, cleaning indoor and outdoor coils, lubricating motors and bearings, cleaning and maintaining cooler towers, testing control functions and calibrations. CM services may include response to outages, replacement of electronic or mechanical components due to failure, or other deficiencies requiring service calls above and beyond normal preventative maintenance.

The timely and accurate performance of these services is a vital and mandatory requirement of this contract.

3. PERIOD OF PERFORMANCE

The term of this purchase order will be from May 1, 2026, through April 30, 2027, plus four 1-year option periods. Reclamation will exercise option periods at its discretion.

HOURS OF OPERATION: The Contractor shall only perform work between 7:00am and 5:00pm, Monday thru Friday, Holidays excepted. These hours may be flexible at the discretion of the Contracting Officer (CO) or their designated Contracting Officer’s Representative (COR). Only authorized contractor employees shall be permitted in the facilities.

4. TASKS

1. Monthly Services (Preventative Maintenance)

The Contractor shall perform Inspection and Maintenance of HVAC systems according to Manufacturer’s guidelines once per month:

Perform monthly inspection and maintenance for Heating / Cooling units for office /lab/ control room system according to manufacturer’s guidelines (Upgraded 2015, drawings and user manuals available on site).

Perform monthly inspection and maintenance for chemical bay Re-Verber-Ray HL3 radiant tube heater in accordance with manufacturer guidelines.

Perform monthly inspection and maintenance for gas-fired heater according to manufacturer’s guidelines (documentation available on site for 2006 Trane MCCB021unit with Johnson Controls digital Controller):

In addition to Manufacturer’s recommendations, Contractor should also perform the following checks on each Monthly visit:

Pre-operational checks:

Check mounting hardware to make sure unit is secure, no loose hangers or brackets

Check wiring throughout unit for loose connections or overheating

Inspect heat exchanger for rust, cracks, and clean burners and burner compartment as needed

Check gas lines and connectors for leaks and signs of wear

Check and replace filters as needed

Check fan and drive belts for proper tension and wear, replace as needed

Inspect air damper assemblies for proper function

Oil/grease motors and bearings as needed

Keep unit clean and free of oil and grease buildup

Check fresh air intakes and make sure grills and duct are free of dirt and blockage

Check outdoor office area A/C condenser and clean as needed

Check condensing unit and piping for any signs of leaking

Unit operating:

Start and listen for unusual noises

Check burner and flame for proper operation

Checking operating voltage and amps on all motors and compressors

Check for proper air flow out of registers

Check operation of Condensing/ A/C system, temperature difference across evaporating coil

STANDARD

The contractor shall perform all the above requirements each month.

No more than 3 tasks requiring re-work per year.

2. Quarterly Services – Preventative Maintenance

In addition to monthly services, the Contractor shall perform the following tasks once per quarter:

Replace Filters on office/ lab/ control room HVAC system Clean drain pan on gas fired plant heat system Check and Lubricate greaseable bearings and motor bearings as needed Check motor operated vanes for freedom of operation and ensure good condition Check for dust/ grease/ dirt accumulation on wheels or in housings and clean as needed Keep motors and windings free of dirt and dust Inspect shafts and wheels for dirt build-up, corrosion, or signs of excess stress or fatigue Check for Carbon Monoxide leaks on with a calibrated CO detector.

Record results of CO levels on service report Inspect Chemical Bay Radiant tube heater burner/ ignitor/ gas orifices/ exhaust systems for proper operation and working condition. Inspect emitter tubes and clamps for any cracks, holes, or blockages.

The contractor shall perform all the above requirements on a quarterly basis.

No more than 3 tasks requiring re-work per year.

3. Corrective Maintenance Services

Should an unexpected outage or failure occur within any of the three plant HVAC systems, respond on the same day to troubleshoot/ diagnose and perform corrective actions to restore proper operation. This section includes purchase of spare parts as required.

The contractor shall perform corrective maintenance on an as-needed basis.

No more than 1 task per year requires re-performance.

5. ENVIRONMENTAL PROTECTION

The contractor shall comply with all federal, state, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the CO or COR.

The contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423 and the Federal Acquisition Regulation to provide biobased products. Therefore, the contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The COR must approve all supplies and material used in the performance of the contract.

The contractor shall submit a complete list of biobased products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of biobased products listed that meet the health and environmental specifications.

6. CONTRACTOR PERSONNEL

Contractor employees performing repair or regular maintenance may be required to show a driver’s license before granted access to a building. In the absence of a driver's license, the employee shall provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

ONLY AUTHORIZED CONTRACTOR EMPLOYEES SHALL BE PERMITTED IN THE FACILITIES. In accordance with GP-7 Site Security, the contractor shall provide a listing of all personnel performing work under the contract prior to performance. Copies of state issued licenses that pertain to work related tasks may be required. The contractor shall notify the CO or the COR in writing of any personnel change to this list prior to the implementation of such change(s).

The Contractor shall furnish qualified, experienced, and safety-oriented personnel to perform the services under this contract. Employees shall promptly correct unsafe working conditions or report them to the CO, COR or other proper authority. The contractor/or contractor’s personnel shall report any damaged, or inoperable systems, fixtures, or facilities. Any conditions which prevent the proper performance of the contractor’s duties shall be reported to the COR. Notification will be in writing, by telephone, or in person stating the location no later than the following workday.

The contractor shall report to the CO, by telephone, any accidents involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate and provide data to follow-up investigation of an accident by Reclamation. Employees shall report all accidents or injuries, no matter how minor they may seem. Fire prevention shall be exercised at all times by the Contractor and/or his/her employees. All combustible material shall be used and stored in a safe manner. The Contractor shall report any fire hazards to the Government representative in charge of the building and, if possible, correct them. In the event of a fire, the Contractor shall call Lake County Emergency number (911) to report the fire and notify the Government representative in charge of the building (719-486-2035).

7. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform services under this contract. The Contractor shall furnish all supplies including, but not limited to lubricants, grease, spare parts, and replacement filters. All electrical equipment used by the Contractor, or his/her employees, shall meet all applicable safety requirements. The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

The Contractor shall test all equipment to be used on the anticipated contract and provide documentation supporting all instruments have up-to-date and valid calibration.

The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the contract. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Colorado Department of Transportation requirements.

8. SAFETY AND HEALTH

It shall be the responsibility of the Contractor to adhere to the following Safety and Health Requirements:

1. Contractor personnel shall be trained and equipped to work within and comply with OSHA and Reclamation

Safety and Health (RSHS) standards. Contractor will demonstrate compliance with Reclamation, Leadville Plant work practices in such a manner as to prevent airborne exposure to the OSHA permissible exposure limits (PAL’s) for applicable chemicals and metal dusts potentially present in plant.

2. Contractor shall provide a site-specific written work plan with proposal. At a minimum, the general work plan shall describe methods, procedures, and equipment to be utilized, in detail, a schedule for completing the work, and a checklist for each system which will document work completed each visit by check-off and initials of technician, which COR may use in evaluating work completion. Work plan should also address contractor’s plan for safely accessing hard to reach locations to perform service, including PPE (ie, fall protection systems, safe work practices) to be provided by contractor for use by technician. See Constraints listed below.

3. Contractor shall provide personal protective equipment consistent with Reclamation Leadville Plant work practices. At a minimum, technician shall wear steel toe work boots, safety glasses, and have available hearing protection, hard hat, work gloves and any other PPE appropriate for work in an industrial environment.

a. Personal protective equipment should meet the applicable OSHA, ANSI, NIOSH and Reclamation Safety and Health standards.

4. All contractor equipment shall be cleaned and decontaminated, if necessary, prior to exit from the plant to ensure hazardous metals and chemicals are not removed from the plant.

5. Contractor shall provide a site-specific written emergency action plan, which addresses accidents and injuries which occur while working at Leadville Plant. The emergency action plan shall be submitted for Government review and acceptance within 10 days of the post-award conference meeting.

6. The contractor shall not require or permit any employee conducting performance under the anticipated contract to engage in work under conditions, which are unsanitary, hazardous, or dangerous to employee’s health or safety. The contractor is required observe practice safe work practices at all times when carrying out contract requirements.

7. Occupational Safety and Health Administration (OSHA) rules and regulations shall be adhered to. The contractor shall also follow Reclamation Safety and Health Standards (most current revision); found at https://www.usbr.gov/safety/rshs/index.html

8. Approved first aid kits shall be carried in all contractors’ vehicles.

9. The contractor shall keep the premises free from debris and accumulated waste.

CONSTRAINTS

The Contractor must comply with the following rules and regulations governing public building and grounds:

Contractor must conduct cleaning operations utilizing administrative controls, engineering controls and personal protective equipment consistent with the aforementioned standards and Leadville Plant work practices including wet methods, HEPA vacuuming and personal protective equipment.

All contractor personnel proposed to work on the premises shall curb the amount of airborne dust;

therefore, no dry sweeping is allowed. Only vacuuming with a HEPA vacuum, wet-mopping or dry-mopping with the use of dust-collecting cleaning products, are permitted for floors, walls and equipment. Dry wiping, sweeping and use of non-HEPA equipped vacuuming equipment is prohibited.

All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

Contractor work area will be limited to the areas directly pertaining to HVAC equipment. Boundaries will be described in detail by plant personnel and will be strictly adhered to by contractor personnel.

9. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

The Government will furnish where and if required, lights, power and water from regular outlets in the building.

The Contractor shall be responsible for the proper care and storage of these materials. Storage space shall be provided by the Government. Wasteful or unauthorized use of government-furnished materials will not be permitted and will not be for use outside of the job requirements of this contract. The Government will not be responsible for the loss of, or damage to, the Contractor's property while in storage on government premises.

All equipment used in the performance of the contract shall be of the type and durability used by professional HVAC maintenance and repair firms. All property found in the performance of this contract shall become the property of the Government and must be turned into the QAE.

Offerors are urged to inspect the site where services are to be performed, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. Prospective offerors may contact Plant Supervisor Jenelle Stefanic to schedule a site visit. Participants will meet at the Leadville Water Treatment Plant, located at 749 Hwy 91, one mile north of Leadville, Colorado. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A post award conference will be held at the Leadville Water Treatment Plant within 10 calendar days after award of contract, and prior to beginning any work, at a time mutually agreeable to the Contractor and the CO or their designated QAE. The purpose will be to review the contract, the work to be performed, established Safety Requirements and procedures and to clarify work areas.

In addition, the Contractor will be required to submit the following documents to the QAE at the post award conference:

List of all employees who will be working on the contract;

List of all vehicles and equipment to be used on the contract;

List of chemicals to be used on the contract and the materials safety data sheets for each.

Payments will be made to the Contractor monthly for services rendered based on unit price quote. The Contractor shall submit an original invoice monthly in arrears for service performed.

The Contractor shall be liable for any loss or damage to Government property while in his/her possession and shall be responsible for any damage to government buildings or equipment occurring as a result of performance of the delivery order. It is understood that in the performance of the delivery order, the Contractor is an independent contractor, and not an agent or employee of the United States. The Contractor shall indemnify, save, and keep harmless, the Government against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the delivery order. The Contractor agrees to comply with the workmen’s compensation law of the State of Colorado, and secure public liability insurance with companies satisfactory to the Bureau of Reclamation. The Contractor further agrees to exonerate, indemnify, and hold harmless the United States from and against, and shall assume the responsibility for payment of all federal, state, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workman's compensation law, with respect to the Contractor's employees engaged in the performance of this delivery order.

10. CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this contract.

Each phase of the service rendered under the contract is subject to Government inspection by the COR during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the contract will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the contract.

No materials, supplies, or processes shall be used that will damage floors, floor coverings, woodwork, painted surfaces, or structures. Materials and supplies that do not fully comply with environmental regulations or that are of a highly caustic or/of a toxic nature shall not be used or permitted in any building or area covered by this contract. The contractor shall refer the contemplated use of any materials of an unidentified or doubtful nature as to flammable or caustic qualities to the COR for approval, prior to use. The Government will assume no responsibility for contractor materials or supplies which are lost, stolen, or damaged. The contractor shall only provide material and supplies that meet or exceed standard industry practices.

11. PERFORMANCE CRITERIA

The designated COR will document acceptable and unacceptable contract performance. If the COR considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor shall be required to meet with the COR at least once during the first month of the contract and as necessary thereafter in an effort to establish a partnering relationship with the contractor to address performance problems encountered and their resolution. The time and location will be mutually agreed upon. The Government reserves the right to change the frequency of the meetings depending upon the quality of service provided by the contractor. The Government will prepare and distribute minutes of the meetings to all those who attend. If the contractor does not concur with any portion of the minutes, the contractor shall inform the COR within 5 days of receiving the minutes.

12. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives/incentives for performance standards.

Task Description Performance Standard

Method of Monitoring

Disincentive Incentive

Monthly and Quarterly Services

No more than 3 tasks per year shall result in the need for service re-performance.

Review each trip report to ensure tasks are complete

1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

1.)

Exceptional contractor performance will be reflected in CPARs ratings and consideration of option years.

Corrective maintenance services

No more than 1 task per year requires re-performance.

Review each trip report to ensure tasks are complete

13. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

The work tasks in an area were not performed in strict accordance with the performance standards and procedures.

The appropriate equipment, tools, or replacement parts were not properly used; or were not in good operational condition for completing the requirement in a timely, satisfactory manner.

The Contractor shall employ an adequate number of personnel to ensure that any area not acceptable for use, due to non-performance, shall be made acceptable within four hours after notification by the CO or the COR.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the contract price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14. INVOICES

Invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

RSN

Clause Or Section Title

Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Insurance – Work on a Government Installation 52.228-05

Written certification that the required insurance has been obtained

Within 10 calendar days after contract award

1 0

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after contract award

1 0

Site Security

GP-7

(1) List of all contract and subcontract employees

Post award conference and continuously for new employees

0 1

(2) List of all vehicles and equipment to be brought on site

Post award conference and continuously for new vehicles and equipment

0 1

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of Chemicals to be used on the contract and their associated Material Safety Data Sheets

Post award conference and continuously for new chemicals to be used

0 3

Quality Assurance Surveillance Plan

Quality Control Plan

Within 10 days after the Post award conference

1 1

Safety & Health Requirements

Section 8: Emergency Action Plan

Within 10 days after the Post award conference

1 1

Safety & Health

WBR

1452.223-81

Section 8: Safety Work Plan

Within 10 calendar days after the post award conference meeting

1 1

16. RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: CO; PO Box 36900; Billings, MT 59101

Contracting Officer Representative (COR): Bureau of Reclamation, Attn: Jenelle Stefanic; Leadville Plant, 749 Hwy 91, Leadville, CO 80461, 719-486-2035 (Plant); 719-293-0607 (Cell)

APPENDIX A

DEFINITIONS/ACRONYMS

As used throughout this contract, the following terms shall have the meaning set forth below and specified as applicable to this contract.

1. As Directed, As Required, As Permitted, Approval, Acceptance - Terms that indicate that direction, requirement, permission, approval, or acceptance of the Contracting Officer are intended unless stated otherwise

2. Clean - The absence of dirt, dust, discarded materials, encrustation, grease, grime, litter, mold, oil, pieces of paper, rust, scale, trash, residue, or any other extraneous matter on all surfaces or objects which might inhibit proper, safe and healthy operation of the HVAC system.

3. Contracting Officer (CO) - A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of the United States Government. This is the only individual authorized to change a contract or any of the requirements stated herein.

4. Contracting Officer Representative (COR) - Government employee who performs surveillance and inspection of the Contractor's performance and reports to the Contracting Officer.

5. Contractor - The individual, partnership, company, or corporation responsible for the duties and responsibilities under the contract. The term also covers requirements for any subcontractor. The Contractor is ultimately responsible for ensuring that all subcontractors comply with the provisions of the contract.

6. Contractor Owned Property - All property used on this contract that is owned or furnished by the

Contractor.

7. Customer Feedback - A means for end users to provide comments pertaining to service provided by the contractor.

8. Day - A normal work day, unless otherwise specified

9. Deficiency - A shortcoming in the quality or state of service performed.

10. Emergency/Special Event(s) - Any unforeseen circumstance or combination of circumstances that requires immediate attention.

11. Facility - Any identifiable piece of real property.

12. Frequency of Service - A system to identify the quantity of services to be performed (e.g. monthly, weekly, twice weekly, daily, etc.).

13. Government Owned Property - All property owned by or leased to the Government, or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and Contractor acquired property.

14. Inspection - The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

15. Maintenance - The work required to preserve and maintain real property or piece of equipment in such a condition that it may be effectively used for its designated functional purpose.

16. Performance Requirements - Tasks to be performed by the Contractor.

17. Performance Requirements Summary Table (PRST) - An outline of contract requirements that identifies the key service outputs of the contract that will be inspected or surveyed by the Government, and related performance standards, method(s) of performance assessment and surveillance, and portion of required service to total contract value.

18. Performance Standard - The desired results, expressed by the Government, expected from performance of contract services, to satisfy the requirement.

19. Quality Assurance (QA) - Those actions taken by the Government to assure services meet the acceptable quality level established by the contract between the Contractor and Government.

20. Quality Assurance Surveillance Plan (QASP) - An organized, written, "living” document outlining the

Government's methodology for monitoring contractor performance.

21. Quality Control (QC) - Those actions taken by the Contractor to ensure that contractor performance meets the requirements of the contract.

22. Quality Control Program - All necessary measures taken by the Contractor to ensure that the quality of service will meet the contractual requirements regarding proper, safe and healthy operation of HVAC equipment, consistency, and conformity with standards and requirements.

23. Regularly - Term that describes the area serviced as being either maintained on a regular basis

24. Work Day - A normal duty day, Monday through Friday, except Federal Government holidays.

As used throughout this contract, the following Acronyms shall have the meaning set forth below and specified as applicable to this contract.

ANSI – American National Standards Institute CFR - Code of Federal Regulations CO - Contracting Officer ECAO – Eastern Colorado Area Office FAR – Federal Acquisition Regulations HEPA – High Efficiency Particulate Air HVAC – Heating, Ventilating and Air Conditioning LMDT - Leadville Mine Drainage Tunnel NIOSH- National Institute for Occupational Safety and Health OSHA - Occupational Safety and Health Administration PAL’s - Permissible Exposure Limits PPE - Personal Protective Equipment QA - Quality Assurance QAE - Quality Assurance Evaluator QASP - Quality Assurance Surveillance Plan QCP - Quality Control Plan RFQ - Request for Quotation

CHECKLIST – Performance Monitoring

Performance Requirement

(Monthly) Performance Standard

Method of Monitoring

(Customer Feedback or 100%

Inspection)

Date Accomplished

Compliance (Fully, Partially or

Noncompliant)

Inspect Office HVAC Heating/Cooling Units serving offices/ lab/ control room

Inspect main plant Solarwall/Gas-fired heat system

Inspect air damper assemblies, replace filters, inspect fan drive belts and replace as needed

Perform preoperational and unit operating checks

Using checklist provided for each unit, complete checks and return sheet to QAE each month.

Performance Requirement (Quarterly)

Performance Standard Method of Monitoring

Date Accomplished

Compliance

Office HVAC Replace filters on office/ lab/ control room HVAC system

Solarwall/Gas fired system

Clean drain pan on Solarwall/ Gas Fired heat system

Chemical Bay Radiant Tube Heater

Inspect ignitor/ burner unit / exhaust for proper operation and emitter tubes condition

All HVAC Systems (as applicable)

Lubricate greaseable bearings and motor bearings as needed

All HVAC Systems (as applicable)

Check motor bearings and lubricate if needed

All HVAC Systems (as applicable)

Check motor operated vanes for freedom of operation and ensure good condition

Check for dust/ grease/ dirt accumulation on wheels or in housings and clean as needed

Keep motors and windings free of dirt and dust

All HVAC Systems (as applicable)

Inspect shafts and wheels for dirt build-up, corrosion, or signs of excess stress or fatigue