Eaton UPS Maintenance and Support Services - Fort Yuma Service Unit
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- RFQ-26-PHX-049
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Winterhaven, California 92283, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service seeks maintenance and support services for a Government-owned Eaton 93PM 30 kVA Uninterruptible Power Supply system and associated battery infrastructure, with quotations due July 22, 2026 by 3:00 p.m. MST and questions due July 21 by 2:00 p.m. MST. This is a 100 percent Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act, limiting competition to eligible tribal enterprises.
Place of performance is Winterhaven, California at Fort Yuma Healthcare Center. The procurement is issued under FAR Part 12 simplified acquisition procedures as a single firm-fixed-price purchase order consisting of one base year (August 1, 2026 through July 31, 2027) and four one-year option periods through July 31, 2031. The contractor must provide all labor, supervision, transportation, tools, equipment, materials, and replacement parts. Services include one annual major preventive maintenance visit on the UPS system, two bi-annual major preventive maintenance visits on the battery system, emergency on-site response within four hours of notification seven days a week including Federal holidays, and 24/7 telephone support. All services must be performed by Eaton-certified technicians, and contractor personnel must comply with HIPAA requirements and facility security protocols including background screening. Required deliverables include written service reports within five business days of each visit, Battery Condition Reports within five business days of battery maintenance, Emergency Service Reports within three business days of incident response, and Annual Summary Reports within 15 business days of each contract year anniversary. NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance; PSC is J059. Evaluation is two-factor: Technical Acceptability (Pass/Fail) and Price (lowest evaluated price among technically acceptable quotations). Award will be made without discussions. Service Contract Act prevailing wage rates apply; rates range from approximately $16.04 to $55.34 per hour depending on occupation.
Notice text
REQUEST FOR QUOTATIONS (RFQ)
RFQ No. RFQ-26-PHX-049
Eaton UPS Maintenance and Support Services
Indian Health Service
Fort Yuma Healthcare Center
Winterhaven, California
1. GENERAL INFORMATION
This Request for Quotations (RFQ) is issued in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, utilizing the simplified acquisition procedures prescribed in FAR 12.201-1.
This acquisition is a 100 percent Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the authority of the Buy Indian Act (25 U.S.C. § 5307) and HHSAR Subpart 326.6.
The Government intends to award a single Firm-Fixed-Price Purchase Order consisting of one (1) base year and four (4) one-year option periods.
2. DESCRIPTION OF REQUIREMENT
The Contractor shall provide all labor, supervision, transportation, tools, equipment, materials, replacement parts, and incidental services necessary to perform maintenance and support services for the Government-owned Eaton 93PM 30 kVA Uninterruptible Power Supply (UPS) system and associated battery infrastructure located at the Fort Yuma Healthcare Center.
Services shall be performed in accordance with the attached Performance Work Statement (PWS).
3. PERIOD OF PERFORMANCE
Base Year - August 1, 2026 – July 31, 2027
Option Year 1 - August 1, 2027 – July 31, 2028
Option Year 2 - August 1, 2028 – July 31, 2029
Option Year 3 - August 1, 2029 – July 31, 2030
Option Year Four - August 1, 2030 – July 31, 2031
4. QUOTATION PREPARATION INSTRUCTIONS
Quoters shall submit one electronic quotation consisting of the following:
Technical Quotation
The technical quotation shall include:
- Company name, UEI, CAGE Code, and point of contact.
- Documentation demonstrating eligibility as an ISBEE.
- Documentation demonstrating Eaton manufacturer certification or authorization to service the Eaton 93PM UPS system.
- A brief description of the firm's experience performing maintenance and repair services for Eaton UPS systems or similar mission-critical UPS equipment.
- A statement confirming the firm's ability to provide qualified technicians capable of meeting the required four (4) hour emergency response time.
- A statement acknowledging compliance with all requirements of the Performance Work Statement.
Generic marketing materials or boilerplate capability statements that do not specifically address this requirement may be determined technically unacceptable.
Price Quotation
Quoters shall submit a firm-fixed-price quotation for the services described in the Performance Work Statement. Quotations may be submitted in the quoter's standard commercial quotation format.
The quotation shall include, at a minimum:
- The firm's total price for the Base Period.
- The firm's total price for each Option Period.
- A total evaluated price for the Base Period and all Option Periods.
- Any assumptions or exclusions affecting the quoted price.
Quoted prices shall include all labor, supervision, travel, materials, replacement parts, equipment, overhead, profit, and all other costs necessary to perform the required services.
The Government reserves the right to request clarification of any pricing information necessary to evaluate the quotation.
Required Representations
The following shall be submitted with the quotation:
- Completed Indian Economic Enterprise Representation (HHSAR 352.226-7)
- Any additional representations required by the solicitation
5. BASIS FOR AWARD
Award will be made to the responsible quoter whose quotation is determined to be Technically Acceptable and offers the Lowest Evaluated Price.
The Government intends to evaluate quotations and issue a Purchase Order without discussions; however, the Government reserves the right to conduct exchanges if determined necessary.
6. EVALUATION FACTORS
Factor 1 – Technical Acceptability
Technical quotations will be evaluated on an Acceptable/Unacceptable basis.
To be rated Acceptable, the quotation shall demonstrate:
- Eligibility as an ISBEE.
- Ability to provide Eaton-certified technicians.
- Ability to meet the required four (4) hour emergency response requirement.
- Experience performing maintenance and repair services for Eaton UPS systems or similar mission-critical UPS equipment.
- Submission of all information required by this solicitation.
A quotation rated Unacceptable is ineligible for award.
Factor 2 – Price
The Government will evaluate prices for completeness, fairness, and reasonableness.
Award will be made to the responsible quoter submitting the lowest evaluated price among quotations determined to be technically acceptable.
Price Evaluation
The Government will evaluate the total evaluated price for completeness, fairness, and reasonableness.
For evaluation purposes, the Government will add the total price for the Base Period and all Option Periods to determine the lowest evaluated price.
Quoters are encouraged to submit pricing that reflects a clear understanding of the requirements of the Performance Work Statement. Prices should represent the quoter's best commercial pricing.
The Government may evaluate whether quoted prices appear materially unbalanced or unrealistically low to the extent such pricing indicates a lack of understanding of the requirement or presents an unacceptable risk to successful performance.
Evaluation of Options
In accordance with FAR 52.217-5, Evaluation of Options, the Government will evaluate the total price for the base period and all option periods in determining the lowest evaluated price for award purposes.
Evaluation of options does not obligate the Government to exercise any option.
Quoters are advised that the Government intends to award a Firm-Fixed-Price Purchase Order. Quoted prices should include all costs necessary to perform the requirements of the Performance Work Statement for the Base Period and all Option Periods. The Government will not consider requests for equitable adjustment or price increases based on errors in judgment, underestimated costs, or other circumstances that should have been considered when preparing the quotation, except as otherwise provided by the terms and conditions of the resulting Purchase Order.
7. QUESTIONS
Questions regarding this solicitation shall be submitted in writing via email to the Contract Specialist no later than 7/21/2026 @ 2pm MST
8. SUBMISSION OF QUOTATIONS
Quotations shall be submitted electronically to:
Contract Specialist: Dekovan Cook
Email: Dekovan.cook@ihs.gov
Subject Line: RFQ-26-PHX-049 – Eaton UPS Maintenance
Quotations are due no later than: July 22, 2026 @ 3pm MST
Late quotations may not be considered.
9. ATTACHMENTS
Attachment A – Performance Work Statemen
Attachment B – Wage Determination
Attachment C – Indian Economic Enterprise Representation
Attachment D – Solicitation Provisions and Contract Clauses
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Eaton UPS Maintenance and Support Services - Fort Yuma Service Unit | Special Notice | |
| This notice | Solicitation |
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