Draft Request for Quote for Occupational Health Support Services III (OHSS III)

3/4/2025 Update:

This is an update to the schedule provided previously. The anticipated date that the final request for quote will be posted is changed to March 31, 2025. The site visit date is also updated to be April 22, 2025. 

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You are invited to review and comment on the National Aeronautics and Space Administration (NASA) Occupational Health Support Services III (OHSS III) solicitation.  The principal purpose of this requirement is to provide a comprehensive Occupational Health Program for NASA LaRC as described in the draft Exhibit A – Performance Work Statement (PWS) at NASA Langley Research Center (LARC), Hampton, VA.

Potential quoters are encouraged to comment on all aspects of the draft solicitation including any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work.  Potential quoters should also identify any unnecessary or inefficient requirements. 

Additional areas of emphasis that NASA is seeking feedback on include:

a. Technical Considerations: clarity and content of the Technical Considerations (reference Section C.2.9 and Section E.5)

b. Past Performance Criteria: clarity and content of the Past Performance Evaluation Criteria (reference Section C.2.10 and Section E.6), particularly:

1. Clarity of what is expected for “content” (C.2.10(d)), specifically the Technical Performance Areas identified in C.2.10(d)(11).
2. Clarity for meeting “Somewhat Pertinent” rating for “size” (C.2.10(d)(11))?
3. Clarity of definition for meeting “significant subcontractor” percentages (C.2.10(b))

c. Cost Proposal Volume:

1. Clarity of what is required in C.2.11 and Attachment 1 - Pricing Forms.
2. Clarity in how Total Proposed Price will be evaluated.

d. Method of Evaluation (E.4):

1. Clarity of evaluation of technical proposals, and tradeoff between Past Performance and Cost/Price Factors.

This competitive acquisition will result in a Firm-Fixed Price (FFP). The contract is anticipated to have a 5-year potential period of performance for core services that will include a 2-year base followed by three 1-year option periods.  Following is a summary of the CLIN structure and anticipated period of performance:

CLINs          Description                      Contract Type          Period of Performance

0001          Baseline Services                    FFP                            2 years

0002          Other Direct Cost (ODC)          FFP                 2 years, will extend if options are exercised                       Cost Reimbuseable (No Fee)                  

2001          Opt. 1: Baseline Services          FFP                           1 year if option is exercised

3001          Opt. 2: Baseline Services          FFP                           1 year if option is exercised

4001          Opt. 3: Baseline Services          FFP                           1 year if option is exercised

The North American Industry Classification System (NAICS) code for this acquisition is 621999 and the small business size standard is $20.5M.

Potential offerors should ensure its company is listed in the online database(s) for the following:

1. System for award management: https://www.sam.gov/SAM/
2. U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212 Reports: https://vets4212.dol.gov/vets4212/
3. Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update

The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805).

The current planned release date for the Final Request for Quote (RFQ) is on or about February 24, 2025, with quotes being due approximately 49 calendar days later on April 14, 2025.

The anticipated contract award date is June 30, 2025, with an August 1, 2025, contract effective date.

The following additional information is provided to assist in understanding this acquisition:

1. The government intends to award the contract with sufficient time to allow the contractor a 30-day period to position itself for performance beginning on August 1, 2025.
2. Pre-Quote Conference – A pre-solicitation conference will be held on Tuesday, March 19, 2025, from 1:00pm, to 3:00pm Eastern Time. Additional information will be forthcoming. Continue to check www.SAM.gov for updates.
3. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.  Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box.  Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF).     

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online references will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable.  The Ombudsman for this acquisition is Teresa Hass, teresa.m.hass@nasa.gov, or (757) 864-8496.   

This DRFQ is not a solicitation and NASA is not requesting proposals.  This DRFQ does not commit NASA to pay any proposal preparation costs, nor does it obligate NASAto procure or contract for this requirement.  This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Comments regarding the DRFQ should be submitted electronically in writing, to Natasha King at LARC-OHSS3@mail.nasa.gov and cc: natasha.j.king@nasa.gov no later than 2:00 PM EDT on Friday, February 14, 2025. Telephone questions will not be accepted. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately.  However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response.  The Government will consider all comments received in preparation of the Final RFQ.  To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFQ.  Some DRFQ questions and comments may receive a posted response to the Government Point of Entry (GPE) if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation.  The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final Request for Quote (RFQ).