Brain Tissue Retractor System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is procuring a Brain Tissue Retractor System for the Atlanta VA Medical Center in Decatur, Georgia. The solicitation specifically requires the Doro Luna Retractor System manufactured by Black Forest Medical, issued as either a "Name Brand Only" or "Name Brand or Equal" procurement under FAR subpart 12.6 streamlined procedures for commercial items. All vendors must provide an authorized distributor letter from the manufacturer with their quote, and quotes without this letter will be deemed unacceptable. The contract will be awarded based on the lowest-priced, technically acceptable quote using Simplified Acquisition Procedures. Questions are accepted until August 14, 2025 at 4:00 PM EST, with quotations due by August 26, 2025 at 8:00 AM EST, submitted electronically to Contract Specialist Ashley Stewart.

This procurement carries no set-aside designation and falls under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a small business size standard of 1,000 employees. The solicitation requests 15 specific line items including various Doro Luna components such as Quick-Clamps, Couplings, Rods, COBRA Flexible Rotary Arms, Cleaning and Sterilization Trays, and surgical blades, with the complete system valued under the Simplified Acquisition Threshold of $250,000. The contract establishes a firm-fixed-price arrangement with a 30-calendar-day performance period, requiring the contractor to deliver, install, and provide proper setup of the neurosurgical retractor system within approximately 3 working days. Market research identified potential distributors including Melling Medical (a Service-Disabled Veteran-Owned Small Business) and NeuroTec, Inc. The retractor system will serve as a backup for existing neurosurgical equipment, providing 6 degrees of freedom for positioning and the capability to be set up over sterile drapes during surgical procedures.