DOE Hanford Third Party Administration of the Workers' Compensation Claim Processing Program
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 89303923REM00008
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524292 Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds
- PSC
- R799 Support- Management: Other
- Place of performance
- Richland, Washington 99352, United States
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks a contractor to provide third party administration services for the Department of Energy's Hanford Site workers' compensation claims processing program. The contractor will be responsible for processing all claims types, managing payments through an Automated Standard Application for Payment account, and notifying the contracting officer if upcoming disbursements may exceed available funds. Proposals are due by March 6, 2024 and will be evaluated based on transition approach, claims processing approach, records management for EEOICPA claims, financial management approach, and past performance. Questions regarding the solicitation must be submitted by February 16, 2024.
There is no set-aside designated for this procurement. The NAICS code is 524298 and PSC code R499. The incumbent contractor is [Contractor Name]. The place of performance is Richland, Washington. The contract is a fixed-price agreement with one base year and four option years that may be exercised at the sole discretion of the agency. Claim payments and other approved expenses will be disbursed from an Automated Standard Application for Payment regular account but the contractor will not be required to provide its own funding.
Notice text
2 versions
Update #2 · Latest ·
Announcement amended on March 4, 2024, to revise proposal submission date and time to remove the requirement for submission via SAM.GOV (inoperable for this notice) in addition to e-mail submission. Revised instructions are provided in the attached "Amended Provision L.1 - Offeror's Instructions.docx."
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The Contractor will support the Department of Energy by administering the Workers’ Compensation Third Party Administrator Services. All actions necessary to accomplish the requirements of this contract are part of the fixed-price contract for services. Payments made on behalf of DOE-Hanford are outside of the fixed-price and are authorized for payment using the U.S. Treasury’s Automated Standard Application for Payment (ASAP) regular account.
The Contractor will utilize the ASAP regular account that provides next-day payment services to contracts approved for advance funding for the administration of Workers’ Compensation claims. Examples include claim specific expenses (such as payments for time loss, independent medical examinations, permanent partial disability awards, vocational rehabilitation, etc.), other legal expenses as approved, pension payments, and all other amounts appropriately assessed by L&I, supplemental pension assessments and administrative assessments unless otherwise provided in the MEMORANDUM OF UNDERSTANDING (MOU), Attachment J.2). The Contractor will not be required to provide funds to cover these payments. If, in the Contractor's judgment, the total amount of payments that will be disbursed from the account within the next 30 days will exceed the total funds available, the Contractor shall notify the Contracting Officer (CO) in writing. In no case will the Contractor issue checks in excess of the funds available.
Update #1 ·
The Contractor will support the Department of Energy by administering the Workers’ Compensation Third Party Administrator Services. All actions necessary to accomplish the requirements of this contract are part of the fixed-price contract for services. Payments made on behalf of DOE-Hanford are outside of the fixed-price and are authorized for payment using the U.S. Treasury’s Automated Standard Application for Payment (ASAP) regular account.
The Contractor will utilize the ASAP regular account that provides next-day payment services to contracts approved for advance funding for the administration of Workers’ Compensation claims. Examples include claim specific expenses (such as payments for time loss, independent medical examinations, permanent partial disability awards, vocational rehabilitation, etc.), other legal expenses as approved, pension payments, and all other amounts appropriately assessed by L&I, supplemental pension assessments and administrative assessments unless otherwise provided in the MEMORANDUM OF UNDERSTANDING (MOU), Attachment J.2). The Contractor will not be required to provide funds to cover these payments. If, in the Contractor's judgment, the total amount of payments that will be disbursed from the account within the next 30 days will exceed the total funds available, the Contractor shall notify the Contracting Officer (CO) in writing. In no case will the Contractor issue checks in excess of the funds available.
Files
| File | Type | Posted |
|---|---|---|
| Amended Provision L.1 - Offeror's Instructions.docx | DOCX document | |
| DOE Hanford TPA RFP_Solicitation Questions_2.16.2024-posted.xlsx | XLSX spreadsheet | |
| J.4 CONFLICT OF INTEREST AND NONDISCLOSURE AGREEMENT FORM.docx | DOCX document | |
| 89303923REM000008.pdf | ||
| J.1 SUMMARY OF COSTS WORKSHEET.xlsx | XLSX spreadsheet | |
| J.3 Wage Determination as of 1.18.2024.pdf | ||
| J.2 MEMORANDUM OF UNDERSTANDING.pdf | ||
| J.3 SERVICE CONTRACT ACT (SCA) WAGE DETERMINATION.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DOE Hanford Third Party Administration of the Workers' Compensation Claim Processing Program | Award Notice | |
| This notice | Solicitation | |
| DOE Hanford Third Party Administration of the Workers' Compensation Claim Processing Program | Pre-Solicitation | |
| DOE Hanford Third Party Administration of the Workers' Compensation Claim Processing Program | Pre-Solicitation |
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