DoDEA Student Transportation Services (STS) for the Hohenfels Military Community, Germany
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HE125425RE009
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- Place of performance
- Hohenfels Bavaria Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) is seeking a commercial student transportation services contract for the Hohenfels Military Community in Germany, with a comprehensive solicitation (HE125425RE009) focused on providing safe and efficient daily transportation for students. The contract requires a contractor to manage morning and afternoon routes for Hohenfels Elementary and High Schools, with specific emphasis on student safety, vehicle maintenance, and personnel qualifications. Offerors must provide qualified drivers, safety attendants, and vehicles while meeting strict performance standards including language proficiency, background checks, and installation access requirements. The evaluation will use a Best Value Tradeoff approach, with technical approach and past performance being more important than price, assessing factors such as staffing, recruitment, management, and vehicle approaches. Key submission deadlines include questions due by 12:00 p.m. EDT on April 9, 2025, and proposals due by 12:00 p.m. EDT on April 28, 2025, with a mandatory pre-submission requirement of completing a Non-Disclosure Agreement to receive detailed route information.
The solicitation is not set aside for any specific business category and is open to commercial transportation service providers under NAICS code 485410. The contract will cover a base year from August 1, 2025, to July 31, 2026, with four additional one-year option periods potentially extending services through July 31, 2030, and a possible six-month extension option. Transportation services will support student populations ranging from 301-800 students, including regular routes, co-curricular and curricular runs, and special needs transportation. The place of performance is 92366 Hohenfels, Germany, with specific requirements for vehicles to comply with host nation laws and DoDEA policies. While specific award values are not explicitly stated in the documents, the solicitation indicates a comprehensive service requiring multiple drivers, safety attendants, and vehicles to support daily student transportation needs across different school populations and route types.
Notice text
2 versions
Update #2 · Latest ·
The purpose of solicitation amendment 0001 is to:
1. Update 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS to remove the requirement for a SF1449
and SF30 as this is a combined synopsis/solicitation.
2. Post Questions and Answers (Q&A) received for this solicitation.
3. Updated PWS 3.3 to provide clarification on the maintentance of vehicles.
Except as provided herein, all terms and conditions outlined in the combined synopsis/solicitation remains unchanged
and in full force and effect.
------------------------------------------------------------------------------------------------------------------------------
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in
Subpart 12.6, as supplemented with additional information included in this notice. This announcement
constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This
solicitation: HE125425RE009 is being issued as a Request for Proposal (RFP). All solicitation documents and
incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
The NAICS code is 485410.
Please review all attachments to this combined solicitation carefully. A list of line item number(s) and items,
quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend
Services, are attached as well as a description of requirements for the items to be acquired and the dates and
delivery and acceptance.
The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The
points of contact for this acquisition are Mr. John Myers, john.o.myers@dodea.edu, and Ms. Zlata Dale.
zlata.dale@dodea.edu.
Ensure the following submittals are sent to the above Points of Contact in a timely matter to avoid ineligibility.
Submitting Attachment 7, "Non-Disclosure Agreement"
The Offeror must send an email with the completed Attachment 7 to Ms. Zlata Dale at zlata.dale@dodea.edu
and Mr. John Myers at john.o.myers@dodea.edu to receive Attachment 7 (a) "Route List," and Attachment 7
(b), "Commuting Area Zone information/Map". Since these attachments are restricted only to Offerors
submitting a completed Attachment 7, failure to do so will result in an Offeror not being eligible for
award.
The subject of the e-mail shall be "HE1254-25-R-E009, Attachment 7 Submittal." Please provide the
company's name and point of contact to include name, title, address, e-mail, phone number, company's Unique
Entity Identifier/ID, and NATO Cage Code in the body of the email.
After submitting the completed Attachment 7, the Government will provide the Offeror with Attachment 7 (a)
and Attachment 7 (b), via email.
Submission of Questions.
Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m.
EDT, Wednesday, 09 April 2025. Questions submitted after this date may not be considered for a response.
Submission of Offers/Proposals.
The offeror must send their proposal via e-mail to Zlata Dale at zlata.dale@dodea.edu and John Myers at
john.o.myers@dodea.edu with their attached proposal. The subject of the e-mail shall be "Proposal for
HE1254-25-R-E009."
Proposals must be submitted via email NO LATER THAN 12:00 p.m. EDT, Monday, 28 April 2025 in
response to this solicitation.
Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and
are received by the email addresses above no later than the solicitation closing date and time. Emails over 10
MB will be rejected by DoDEA's network. If the electronic copy cannot be opened, the Contract Specialist or
Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror
within one (1) working day after notification.
Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail onor
before the closing date and time stated in Block 8 of the solicitation to Ms. Zlata Dale at
zlata.dale@dodea.edu. and Mr. John Myers at john.o.myers@dodea.edu
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in
Subpart 12.6, as supplemented with additional information included in this notice. This announcement
constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This
solicitation: HE125425RE009 is being issued as a Request for Proposal (RFP). All solicitation documents and
incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
The NAICS code is 485410.
Please review all attachments to this combined solicitation carefully. A list of line item number(s) and items,
quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend
Services, are attached as well as a description of requirements for the items to be acquired and the dates and
delivery and acceptance.
The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The
points of contact for this acquisition are Mr. John Myers, john.o.myers@dodea.edu, and Ms. Zlata Dale.
zlata.dale@dodea.edu.
Ensure the following submittals are sent to the above Points of Contact in a timely matter to avoid ineligibility.
Submitting Attachment 7, "Non-Disclosure Agreement"
The Offeror must send an email with the completed Attachment 7 to Ms. Zlata Dale at zlata.dale@dodea.edu
and Mr. John Myers at john.o.myers@dodea.edu to receive Attachment 7 (a) "Route List," and Attachment 7
(b), "Commuting Area Zone information/Map". Since these attachments are restricted only to Offerors
submitting a completed Attachment 7, failure to do so will result in an Offeror not being eligible for
award.
The subject of the e-mail shall be "HE1254-25-R-E009, Attachment 7 Submittal." Please provide the
company's name and point of contact to include name, title, address, e-mail, phone number, company's Unique
Entity Identifier/ID, and NATO Cage Code in the body of the email.
After submitting the completed Attachment 7, the Government will provide the Offeror with Attachment 7 (a)
and Attachment 7 (b), via email.
Submission of Questions.
Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 p.m.
EDT, Wednesday, 09 April 2025. Questions submitted after this date may not be considered for a response.
Submission of Offers/Proposals.
The offeror must send their proposal via e-mail to Zlata Dale at zlata.dale@dodea.edu and John Myers at
john.o.myers@dodea.edu with their attached proposal. The subject of the e-mail shall be "Proposal for
HE1254-25-R-E009."
Proposals must be submitted via email NO LATER THAN 12:00 p.m. EDT, Monday, 28 April 2025 in
response to this solicitation.
Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and
are received by the email addresses above no later than the solicitation closing date and time. Emails over 10
MB will be rejected by DoDEA's network. If the electronic copy cannot be opened, the Contract Specialist or
Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror
within one (1) working day after notification.
Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail onor
before the closing date and time stated in Block 8 of the solicitation to Ms. Zlata Dale at
zlata.dale@dodea.edu. and Mr. John Myers at john.o.myers@dodea.edu
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| DoDEA Daily Commute Student Transportation Services (STS) for the Hohenfels Military Community, Germany | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| DoDEA Daily Commute Student Transportation Services to the Hohenfels Military Community, Germany | DOD Education Activity | No set-aside |
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