25RE009_Attachment 1_PWS_032525.pdf

PERFORMANCE WORK STATEMENT(PWS)

Student Transportation Services (STS)

For DoDEA Schools in Hohenfels, Germany

Daily Commute (DC)

Department of Defense Education Activity

4800 Mark Center Drive

Alexandria, VA 22350

PERFORMANCE WORK STATEMENT

STUDENT TRANSPORTATION SERVICES (STS)

DODEA SCHOOLS IN HOHENFELS, GERMANY

1. General Information and Scope of Work.

1.1 The Department of Defense Education Activity (DoDEA), as one of only two Federally operated school systems, is responsible for planning, directing, coordinating, and managing pre-kindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 160 accredited schools in 10 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico.

DoDEA employs approximately 14,000 employees who serve more than 64,000 children of active-duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for post-secondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

DoDEA operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness).

It is headed by a director who oversees all agency functions from DoDEA headquarters in Alexandria, Virginia. DoDEA's schools are divided into 3 geographic areas: Europe, the Pacific, and the Americas.

1.2 The purpose of the contract is to provide student transportation services. Safety is of the highest priority entrusted to the Contractor under this contract. The Contractor shall perform all services in a safe, prudent, and professional manner accepting full and sole responsibility for the prompt and proper delivery of services and always maintain good order of passengers. Transportation services for students must be completed in the safest and most efficient manner possible following all Host Nation laws and military installation regulations.

1.3 The Contractor shall provide all personnel including Drivers, Safety Attendants, supervision, services, supplies, and/or equipment necessary to perform student transportation services at the School Complex.

Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.

2. Requirement (Objectives).

2.1 Objective 1. Student Transportation Services Program Management and Operations: The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the Contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach.

2.1.1 Task One Contract Management: The Contractor shall submit the following:

2.1.2 Personnel List: The Contractor shall provide the Contracting Officer’s Representative (COR) a typed list of all personnel to perform services under this contract at contract award or within 30 calendar days before services begin in an option period, as applicable. The Contractor shall provide a dated, revised personnel list to the COR as changes occur. The list is preferred to be in a PDF or Word format, but can be in another format that is acceptable to the COR. The list shall identify each person in alphabetical order in the following manner: full name (last name, first name, middle initial), date of birth, job title (Driver, Safety Attendant, etc.), country of citizenship, and identification document number / passport number.

2.1.3 Bus Stop Time Report: The Contractor shall provide the COR with a report that records the time at which the Driver arrives and departs each stop for each route under this contract. The report shall be provided to the COR within five (5) days upon COR request. The report may be in in any format the Contractor chooses. These files shall be maintained by the Contractor for the duration of each Task Order and provided to the COR upon request.

2.1.4 Student Ridership Count Report: The Contractor shall provide counts of actual ridership upon request to ensure accuracy regarding the number of students transported. Student counts may be required up to three (3) times each school year and shall be performed for three to five consecutive days each time they are required. The Contractor shall submit written Student Ridership Count Reports to the COR on computer-generated forms provided by the COR. These files shall be maintained by the Contractor for the https://www.dodea.edu/aboutDoDEA/Thomas_Brady.cfm https://www.dodea.edu/Europe/index.cfm https://www.dodea.edu/Pacific/index.cfm https://www.dodea.edu/Americas/index.cfm duration of each Task Order and provided to the COR upon request.

2.1.5 Vehicle list: The Contractor shall provide the COR with a list at contract award or within 30 calendar days before services begin in an option period, as applicable, identifying all vehicles that will be used under this contract. Each vehicle must comply with maximum passenger capacity as well as comply with Host Nation laws, inspection requirements, and regulations concerning the transportation of students.

Updated lists shall be submitted by the Contractor to the COR whenever changes occur.

2.1.6 Accident or Incident Reports: Report all incidents, injuries, and accidents to the COR, DoDEA

Regional Force Protection Officer, and installation security representatives. Refer to Section 3.6. for accident and incident reporting requirements.

2.1.7 Student Misbehavior Report: As required, a student misbehavior report shall be completed by the

Contractor personnel and submitted to the Contract Manager, who will in turn notify the Student Transportation Office (STO) by the end of the business day for a morning run and by 10:00 am the next business day for an afternoon run.

2.1.8 Invoices: Invoices from the Contractor to the Government are due NLT the 15th of each month following services provided. E.g., a January invoice would be due NLT February 15th.

2.1.9 Training Memorandum: Before services begin, the Contractor shall prepare a memorandum that identifies the date, time, location, names of instructor(s) and trainee(s), and a brief statement, summary, or synopsis of the topics and content of material presented (e.g., instruction syllabus) to document the Safety and Security Training Sessions. The Contractor shall provide a copy of the memorandum to the COR within five (5) business days of completion of training or before services begin, whichever date occurs first.

2.1.10 Miscellaneous: The following additional reports/data shall be maintained by the Contractor and provided to the COR upon request.

Commercial General Liability Insurance Vehicle Safety Inspection(s) Vehicle Security Inspections Driver’s License(s) with the appropriate class and, if necessary, a current passenger transportation license First Aid/CPR/AED Training Certificate(s) Annual and as Requested Criminal History Background Check Installation Records Check(s) Quality Control Plan

2.1.11 Task Two Route Establishment:

The Contractor shall provide bus services to students living in established commute areas and outside of the established walking area. The Contractor shall collaborate with the Government to develop bus schedules, routes, and bus stops for approval by the COR.

2.1.11.1 Route Establishment Standards:

The elapsed time between the first pick up and school drop off shall not exceed 60 minutes in normal instances. Any route longer than 60 minutes requires the COR and District Transportation Supervisor (DTS) approval.

The Contractor shall ensure transportation does not depart bus stops or school loading zones prior to the designated time on the route sheet, except for safety or security reasons, and/or as approved by the

COR.

Ridership population will be provided to the Contractor before each task order is issued.

2.1.12 Projected Bell Times:

Single Bell Times Morning Afternoon Hohenfels Elementary School (ES) 07:55 14:35 Hohenfels High School (HS) 07:50 14:55

Note: Early Release Day is normally on Thursdays. All schools release one hour early on this day.

See Technical Exhibit 4 for further guidance.

2.1.13 Task Three Short Term & Long-Term Schedule Adjustments: The Contractor shall accommodate any short term and long-term adjustments in scheduling to include, but not be limited to, late morning runs for delayed openings or early releases.

Short Term Adjustments Standards:

• Unscheduled School Day Schedule Changes:

The Contractor shall have vehicles at the school(s) or inspection point and ready for services within two (2) hours of notification by the COR.

• Unscheduled School Day Cancellation:

The Government will notify the Contract Manager if there is an unexpected School Cancelation within six (6) hours of the start of the first run of the canceled school day.

If the Government notifies the Contractor at least six (6) hours, but not more than 24 hours before the first run of the canceled day, then the Contractor will receive 50% consideration for the routes not required.

If the Government does not notify the Contractor at least six (6) hours before the first run of the canceled school day, then the Contractor receives full consideration for the run(s).

Long Term Adjustment Standards:

The Contractor shall implement long-term route schedule adjustments within two (2) business days of receipt of a route change request from the COR.

2.1.14 Task Four Passenger Identification: Drivers shall verify that only authorized persons are boarding the buses by checking student bus passes or the COR-provided passenger lists. If a student does not present his/her pass and is not on the passenger list, Drivers shall complete a Student Misbehavior Report (Technical Exhibit 2), and submit it to the Contract Manager who will in turn submit it to the COR. A student misbehavior report shall be completed and handed in by the end of the business day for the morning run and by 10:00 the next business day for an afternoon run.

2.1.14.1 Passenger Identification Standard:

If the student has a DoDEA issued bus pass for another route, they may ride the bus even if their name is not listed on the passenger list. The Driver shall notify the Contract Manager who will notify the COR.

If the student does not have a DoDEA issued bus pass and is not on the passenger list, then the Driver shall notify the Contract Manger who will notify the COR for instructions. The Driver shall not continue with the run until contacted by the Contract Manager with instructions.

Drivers shall refuse entry onto the bus of any adult who is not a DoDEA official, a military/Host

Nation police officer, Safety Attendant, who has not been specifically authorized by the Contracting Officer or COR.

When the Contracting Officer or COR authorizes an adult to ride on a bus route, the COR will issue the adult a bus pass and will provide the adult’s identity to the Contract Manager two (2) hours prior to the start of the run.

Drivers shall confirm the adult’s authorization to ride on the bus route by checking the adult’s

DoDEA issued bus pass. No other identification document shall be accepted. If an adult tries to board a bus without a DoDEA issued bus pass or an expired pass, then the Driver or Safety Attendant shall notify the Contract Manager. If the adult refuses to disembark from the bus, or otherwise becomes threatening, the Driver shall immediately call Host Nation police for assistance. In no case shall the Driver continue the route with the unauthorized adult on board.

2.2 Objective 2. Daily Commute Student Transportation. Transport students and other authorized individuals to and from their designated schools and assigned bus stops before the start of and at the completion of the students’ school day. The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the Contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach.

2.2.1 Task One Student Transportation: Passengers are to be picked up and dropped off at their designated locations at the times specified on route schedules. The Driver shall receive the student at the pick-up point and may assist the student while boarding. Drivers shall perform all stops/runs on the route schedule unless directed otherwise by the COR.

2.2.1.1 Student Transportation Standards:

• The Contractor shall equip Driver with the capability for reliable, mobile, hands-free, two-way, intelligible voice communications between the Contractor’s local site-level supervisor and other Contractor and designated DoDEA officials as deemed required. The equipment should be self-contained, portable, self-powered and requiring no external connection to vehicles so that it can be used by Drivers and applicable on any route or run.

• The Contractor shall be fully responsible for implementing, operating, maintaining, testing, and sustaining communications capabilities, including provision of all equipment and service carriers.

• Anytime a delay of 10 minutes or longer in completing a run is expected or occurs, the

Contractor shall immediately notify the COR of the vehicle status. Whenever such a delay occurs, the contactor shall correct the problem within sixty (60) minutes of notification at no additional cost to the Government.

• Vehicles shall not arrive at any authorized stop later than the scheduled time or more than 10 minutes before the scheduled time.

• Drivers shall use only the forward curbside door to the passenger compartment for passengers to enter or exit the vehicle except when an emergency exit is necessary.

• Drivers shall not use hazardous actions, such as violent braking or acceleration, to gain the attention of, or control over, the passengers.

• The Contractor shall not move passengers from one vehicle to another during a run, except when providing a replacement vehicle or when instructed to do so by the COR.

• Drivers shall not back up a vehicle without an adult Ground Guide during the run when students are on board (except in an emergency) and shall not back up the vehicle without an adult Ground Guide in the school loading/unloading zone.

• During a run, when a vehicle becomes disabled or is delayed because of a traffic accident, the

Driver shall contact the Contract Manager who shall obtain permission from the COR prior to releasing students to parents or to designated authorized individuals that walk or drive to the vehicle’s location. If such release is approved, the Driver shall verify a parent’s or authorized person’s identification prior to releasing a student to a parent or a designated individual.

• Drivers are responsible for thoroughly inspecting the passenger compartment immediately after the last stop of each run to ensure no passengers remain in the vehicle. If any passenger remains on a vehicle at the completion of a service, the Driver shall immediately notify the Contract Manager who will immediately contact the COR. The passenger(s) shall be safely transported to the location specified by the COR as soon as possible.

• Check for lost and found articles. Any articles left behind by passengers shall be tagged to identify the vehicle route, run and date found and be delivered to the COR the next business day.

2.2.1.2 Student Transportation Inbound Standards:

At the school(s), Drivers shall wait with their vehicles and passengers until a member of the school staff is available to take charge of the passengers.

If a staff member is not present within five (5) minutes of the vehicle's arrival time (or scheduled arrival time, whichever is later) at the school, the Driver shall immediately notify the Contract Manager, who shall contact the COR for instructions.

2.2.1.3 Student Transportation Outbound Standards:

Students shall not be unloaded at school before the scheduled time unless approved by the COR.

The Driver and/or Safety Attendant shall release certain younger students identified by the COR (e.g., pre-kindergarten-2nd Grade) only when a parent or designated person is present. If this person is not present at the designated stop within five (5) minutes of the vehicle's arrival time (or scheduled arrival time, whichever is later), the Driver shall immediately notify the Contract Manager who shall then contact the COR for instructions. The Driver shall then take the passenger(s) to the location specified by the COR.

2.2.2 Task Two Safety Procedures: The Contractor shall provide Safety Attendants for runs as ordered by the COR to assist students (Pre-K-2) in entering and exiting the vehicle and riding safely as needed. The Safety Attendants assume the following responsibilities (if a Safety Attendant is not assigned, then the Driver shall assume these responsibilities):

2.2.2.1. Be at least 19 years old and fluent in the English (minimum of B1 Level) and Host Nation Languages. Have the primary responsibility for the student to whom they are assigned, with secondary responsibility for the remainder of the bus passengers.

2.2.2.2. Assist student passengers in boarding and disembarking safely, and in securely fastening seat belts, Child Safety Restraint System (CSRS), and/or specialized equipment when specified by the COR or required under Host Nation law.

2.2.2.3 Every student must sit in an approved seat (see 3.2.2). Ensure students remain seated with securely fastened seat belts, CSRS (if applicable).

2.2.2.4 Communicate with passengers to encourage safe student behavior and intervene whenever there is a serious or life-threatening situation. Ride in the passenger compartment with students and communicate in English using positive words in a respectful tone to encourage safe student behavior.

2.2.2.5 Assist Driver in reporting passenger misconduct on a Student Misbehavior Report (Technical

Exhibit 2) for the Driver to provide to the COR. A student misbehavior report shall be completed and handed in by the end of the business day for the morning run and by 10:00 the next business day for an afternoon run.

2.2.2.6 Assist the Driver in ensuring there are no passengers or student personal articles/items remaining in the vehicle at the end of the run:

• For Inbound runs (home-to-school), release students only to the school staff at the loading zone.

• For Outbound runs (school-to-home), ensure students disembark the vehicle at their proper stops.

• During the Outbound runs, do not release Pre-K through 2nd grade students from the vehicle without the parent or designated caregiver present to take charge of the child.

• In the event the parent or caregiver is not at the stop within 5 minutes of the vehicle’s arrival or scheduled arrival, whichever is later, the Driver will notify the contract manager who shall notify the COR for instructions. The Driver will wait for a response from the contract manager before continuing the bus route.

2.2.2.7 Use English with positive words and a respectful tone when speaking to students.

2.2.2.8 In the event of an accident or incident, assess each passenger for injuries and provide first aid and/or Cardiopulmonary Resuscitation (CPR) to passengers as required until either emergency rescue personnel arrive on the scene; and take control of the situation until the vehicle reaches a medical facility.

2.2.2.9 Correct observed unsafe actions by students, especially to prevent an accident or injury, and to assist the Driver (if requested), to restore good order and discipline when unruly student behavior interferes with the Driver's ability to operate the bus safely.

Under no circumstances is physical contact with the student allowed. In such cases, the Safety Attendant may assist the Driver in preparing the Student Misbehavior Report, but the Driver shall remain responsible for reporting the incident.

2.2.2.10 Participate in school bus safety training and evacuation drills held twice during each school year upon request by the local STO.

2.3 Objective 3. (Reserved)

2.4 Objective 4. Scheduled Curricular and Co-Curricular transportation requirements: The tasks listed below are provided to help the Contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the Contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach.

2.4.1 Task One Scheduled Curricular: (e.g., physical education class, career practicum, etc.). The

Contractor shall transport students and other authorized individuals between schools and their designated on-or-off installation site as described in schedule provided by the COR.

2.4.2 Task Two Scheduled Co-Curricular: (e.g., late activity bus, sports practices, etc.). The Contractor shall transport students and other authorized individuals between schools and their designated on-or-off installation site as described in the schedule provided by the COR.

Curricular and Co-Curricular Standards:

The Contractor shall maintain two-way communications with all bus Drivers during transportation of students on this contract.

Anytime a delay of 10 minutes or longer in completing a run is expected or occurs the Contractor shall immediately notify the COR of the vehicle status, whenever such a delay occurs the contactor shall correct the problem within sixty (60) minutes of notification at no additional cost to the Government.

Vehicles shall not arrive at any authorized stop later than the scheduled time or more than 10 minutes before the scheduled time.

Drivers shall use only the forward curbside door to the passenger compartment for passengers to enter or exit the vehicle except when an emergency exit is necessary.

Drivers shall not use hazardous actions, such as violent braking or acceleration, to gain the attention of, or control over, the passengers.

The Contractor shall not move passengers from one vehicle to another during a run, except when providing a replacement vehicle or when instructed to do so by the COR.

Drivers shall not back up a vehicle without an adult Ground Guide during the run when students are on board (except in an emergency) and shall not back up the vehicle without an adult Ground Guide in the school loading/unloading zone.

During a run, when a vehicle becomes disabled or is delayed because of a traffic accident, the Driver shall contact the Contract Manager who shall obtain permission from the COR prior to releasing students to parents or to designated authorized individuals that walk or drive to the vehicle’s location. If such release is approved, the Driver shall verify a parent’s or authorized person’s identification prior to releasing a student to a parent or a designated individual.

Drivers are responsible for thoroughly inspecting the passenger compartment immediately after the last stop of each run to ensure no passengers remain in the vehicle. If any passenger remains on a vehicle at the completion of a service, the Driver shall immediately notify the Contract Manager who will immediately contact the COR. The passenger(s) shall be safely transported to the location specified by the COR as soon as possible.

Check for lost and found articles. Any articles left behind by passengers shall be tagged to identify the vehicle route, run and date found and be delivered to the COR the next business day.

3. Constraints. This section includes the parameters under which the Contractor must perform the duties of the

PWS.

3.1 Security

3.1.1 Installation Access under Different Force Protection Conditions for Contract or Personnel.

Installation access requirements may change without notice based on various threat-based scenarios as dictated by the installation commander. The COR, in concert with the DoDEA-E District Force Protection Officer, will advise the Contractor of any noted access changes.

3.1.2 Security/Force Protection Conditions.

3.1.2.1 In the event security threats increase, the Government may require:

3.1.2.2 The Contractor to implement alternate routes or schedules.

3.1.2.2.1 Inspection of Contractor vehicles and/or parking areas by U.S. military and/or Host Nation security personnel.

3.1.2.2.2 The Contractor to park vehicles used in performance of this contract in a secure installation/site identified by the Government.

3.1.2.2.3 The Contractor to perform security inspections as directed by the Government.

3.2 Safety

3.2.1 Danger Zone - the area around a vehicle at a stop where most student injuries occur. It is an area 1.83 meters (6 feet) to both sides and rear of the vehicle and 3.05 meters (10 feet) in front of the vehicle.

Particular care is required when a bus stop has less than 1.83 meters (6 feet) clearance between the road edge and the designated waiting area. The most critical areas are immediately to the front of the vehicle and at the right rear.

3.2.1.1 The below schematics also depict the prohibited seats for students, denoted with an X, and the restricted seats, denoted with an O, which can only be used with manufacturer-approved seat belts.

3.2.2 Buses.

3.2.3 Vans, Sedans, and Station Wagons.

3.2.4 At Bus Stops and Loading/Unloading Zones. Before entering or leaving any bus stop or loading/unloading zone, the Driver shall ensure that all students are completely clear of the Danger Zone as defined above.

3.2.5 Entering a Stop. Drivers shall enter each stop cautiously. If actions of students waiting at the stop are unruly or unsafe, the Driver shall either enter the stop very slowly, motioning students to move back safely away from the vehicle, or, traffic and road conditions permitting, stop the vehicle before entering the bus stop and wait for student behavior to become safe before moving into the stop.

3.2.6 Loading/Unloading at a Stop. Drivers/Safety Attendants shall open the forward curbside passenger door only after the vehicle has come to a complete stop.

3.2.7 Unloading at a Bus Stop or School Unloading Zone. Drivers shall exercise due caution that all passengers are cleared from the Danger Zone before placing the vehicle in motion. Drivers shall discourage students from crossing the street directly in front of or behind the vehicle.

3.2.8 Departing a Bus Stop or School Loading/Unloading Zone. Drivers shall check all mirrors to ensure no student remains in the Danger Zone before closing the passenger door. Drivers shall ensure that all passengers are seated and secured in seat belts if equipped and child safety restraint system devices (if applicable), all doors are securely closed and make a visual safety check around the vehicle for pedestrians and vehicular traffic before placing the vehicle in motion.

3.2.9 Additional Considerations at School Loading/Unloading Zones. For added safety precautions with respect to student pedestrians, etc., Drivers shall adhere to the established school loading/unloading zone vehicle traffic flow pattern and shall not pass any vehicle that is already in the loading/unloading zone unless directed by the COR or the vehicle is inoperable. When picking up students at school, Drivers shall not place the vehicle into motion until it is released by the school loading zone supervisor or the COR.

3.2.10 Driver’s Presence. When passengers are boarding, Drivers shall be in their vehicles or assisting students with boarding. Drivers shall not leave their vehicles when passengers are on board, except in cases of emergencies. When it is necessary for Drivers to leave their seat or leave the vehicle while passengers are on board, reasonable safety precautions such as applying the emergency brake, shutting the engine off, and removing the ignition key shall be taken before leaving the seat or the vehicle.

3.3 Vehicles. Vehicles should be in good working order and capable of meeting all the demands associated with student transportation requirements.

3.3.1 The Contractor shall ensure all buses can navigate all military installation housing areas. Buses will be inspected, serviced, and approved by the COR/DTS no later than 7 days prior to contract award or 7 days after the start of the period of performance of each option period, as applicable. All vehicles used on this contract must be inspected and approved by the COR prior to transporting students. The Contractor shall ensure all vehicles that will be used for student transportation, for any length of time, which have

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3.3.2 Vehicles transporting students shall comply with school bus requirements and DoDEA requirements for student transportation.

3.3.3 Ensure all vehicle interiors are clean, and the exterior presents a clean appearance at the start of the operational day and vehicles are aired out thoroughly to provide a smoke free environment before transporting passengers.

3.3.4 Vehicle Security Inspections.

3.3.4.1 The Contractor shall have a procedure to conduct and document daily vehicle security inspections prior to performing services under this contract. The Contractor’s Quality Control Plan shall contain a daily vehicle inspection checklist. The Contractor shall utilize the School Transportation Security Checklist (Technical Exhibit 1). The Contractor shall also, at a minimum, ensure compliance with all applicable Host Nation and DoDEA regulations.The Contractor shall maintain records of daily vehicle security inspections during the life of the contract and provide to the COR, upon request.

3.3.4.2 The daily security inspection conducted by the Driver shall include a search for suspicious objects (e.g., improvised explosive devices) and indicators of tampering with the vehicle (e.g., anything out of the ordinary that could cause harm to student passengers or damage the vehicle). If something unusual or suspicious is found, the Driver shall not touch anything but shall evacuate the area around the vehicle and shall immediately notify the Contract Manager of the findings. The Contract Manager shall determine if the Host Nation Police should be notified and/or if a replacement vehicle should be dispatched, then immediately notify the COR.

3.3.4.3 In the event a Safety Attendant is assigned to the bus route, the Driver and the Safety

Attendant shall conduct the security inspection.

3.3.4.4 When the route sheet has identified an off-post location for inspecting the bus, the Contractor shall ensure the bus is at the inspection location at the time prescribed on the route sheet to allow the Safety Attendant and/or Driver to inspect the bus.

3.3.4.5 If alerted to a security concern/incident by the Safety Attendant, the Driver shall notify the Contract Manger, who will contact the COR and adhere to their instructions.

3.3.5 Posting and Display of Route Number Signs on Daily Commute Runs. When in use on a DoDEA run:

3.3.5.1 Drivers shall post/display route number signs in the vehicle's windows for daily commute runs only after the pre-run security inspection of the vehicle at the inspection point has been completed.

3.3.5.2 When no Safety Attendant is assigned to a daily commute run, the Driver shall post the route number sign in the vehicle's windows only after completing the Driver conducted pre-run safety and security inspection(s) of the vehicle.

3.3.5.3 Security of Route Signs and School Transportation Documents. When not in use on a

DoDEA run:

3.3.5.3.1 The Driver shall remove the route signs and school transportation documents (e.g., route sheet, route numbers, student passengers list, safety/security inspection checklist, etc.), and store them in a secure location.

3.3.5.3.2 If the vehicle is parked in a secured parking area (e.g., Contractor’s fence-enclosed motor park, garage, secured U.S. military installation, etc.), the Contractor shall ensure the protection of school transportation documents.

3.3.6 Vehicles will be maintained at a temperature of 65-85 degrees Fahrenheit (18-30 degrees Celsius) for the entire passenger compartment, regardless of weather conditions, from time of pick-up of the first passenger to the discharge of the last passenger utilizing heating, ventilation, or air conditioning.

Considerations will be given when the vehicle is waiting at the school loading zone with the motor turned off in accordance with the Host Nation laws.

3.3.7 Provide replacement buses as needed to ensure student transportation mission requirements are attainable. Any replacement bus must be inspected by the COR prior to being used for student transportation services.

3.3.7.1 Not be of the double-decker, accordion-type (i.e., articulated), nor be U.S.-manufactured “Blue Bird” buses.

3.3.7.2 When replacement buses are necessary due to breakdowns or emergencies, they must be on-site within 45 minutes of notification to the COR. The emergency replacement buses must be inspected by the COR prior to being used for student transportation services.

3.3.8 Visibility. The Driver shall always ensure adequate visibility as required by the Formal Visibility

Test (Technical Exhibit 3)

3.3.9 If buses are equipped with a GPS system (telematic), the Government shall be granted access to the system and any stored records. Records shall be maintained at the Contractor facility and only released to authorized individuals with a need-to-know. The Contractor is responsible for maintenance and operation of the installed equipment.

3.4 Student Passenger Management

3.4.1 The Contractor shall implement procedures to visually identify elementary school bus riders to ensure they board their assigned school bus.

3.4.2 The Contractor shall pick up and discharge student passengers only at their designated school bus stop at the times specified on the bus route schedule. If no Safety Attendant is assigned, the Driver shall verify student passengers boarding the school are authorized and assigned to the route.

3.4.3 The Contractor shall release Pre-Kindergarten, Sure Start, Kindergarten, and Special Needs students only to school staff officials, parents, or designated care givers. In the event the parent or designated care giver is not present at the school bus stop, the Driver shall immediately notify the Contract Manager who shall contact the COR for instructions. The Driver shall wait for instructions before continuing the run.

3.4.4 School-related items (e.g., sports equipment, musical instruments, science projects) that need to be transported on the bus and are considered to be a safety or security hazard by the Driver or Safety Attendant must be stowed in any area that the Driver or Safety Attendant deems appropriate.

3.5 Contractor Personnel must meet the requirements set forth in this PWS to ensure a safe and efficient manner for transporting DoDEA students.

3.5.1 Safety Attendants shall be at least 19 years old and be able to communicate at a minimum at the B1 Level, both in verbal and written communication, in the English language to converse with student passengers, parents, COR, and school officials.

3.5.1.1 The B1 English level is considered an “intermediate” verbal and communication skill level. The following is an overview of the skill level at the B1 level:

3.5.1.1.1 Can understand main points of clear, standard speech on familiar matters regularly encountered in work, school, leisure, etc.

3.5.1.1.2 Can deal with most situations likely to arise while travelling.

3.5.1.1.3 Rate of Speech (words per minute) is 120 words per minute or less with occasional errors with new or complex words.

3.5.1.1.4 Extensive knowledge of conversational English plus some basic technical vocabulary related to work or personal hobbies.

3.5.2 Drivers shall be able to speak, read, and write in German.

3.5.3 The Contract Manager and Alternate shall speak, read, and write the English language at the B1 level at a minimum, when communicating with the COR, Contract Specialist, and Contracting Officer.

3.5.4 As directed by the COR, the Contractor shall participate in Force Protection/Anti-Terrorism/Crisis Management/Safety and Security requirements. These requirements are during the normal duty day.

3.5.5 Contractor performance under this contract shall comply with U.S. Government requirements for contracting.

3.5.6 Safety and Security Training.

3.5.6.1 Annual Safety and Security Training: All contract personnel shall attend annual Safety and Security training and refresher Safety and Security training each year.

Annual training sessions will normally take place in June through August; however, training shall be completed prior to the beginning of each contract school year.

Refresher training is typically held in January.

3.5.6.2 The primary and alternate Contract Manager shall attend the annual Government-sponsored Safety Training and Security Training Sessions. The Contractor may substitute the firm’s training manager for the Alternate Contract Manager.

3.5.6.3 The Contractor shall provide annually seven (7) hours of Safety and Security training to dispatchers, Drivers, replacement Drivers, and Safety Attendants covering the topics presented in the annual Safety and Security training session.

3.5.6.4 Annual training sessions will cover at a minimum.

• Force protection, (security training curriculum)

• Safe havens, (security training curriculum)

• Vehicle security pre-run inspections, (security training curriculum)

• Vehicle safety pre-run inspections,

• Accident and incidents,

• Safety procedures,

• Student management,

• Use of child safety seats,

• Handling students with disabilities,

• Loading zone familiarization and operations,

• Safety precautions at loading zone and bus stops,

• Emergency evacuations and reporting procedures.

3.5.6.5 Training Memorandum: The Contractor shall prepare a memorandum that identifies the date, time, location, names of instructor(s) and trainee(s), and a brief statement, summary, or synopsis of the topics and content of material presented (e.g., instruction syllabus) to document the Safety and Security Training Sessions and provide this memorandum to the COR within five (5) business days of completion of training or before services begin, whichever date occurs first. The Contractor shall maintain records of training for the duration of the contract and provide these records to the COR upon request.

3.5.6.6 Annual Safety Training: Before the start of the school year and in coordination with the COR, a Government-sponsored Safety Training will be provided to the primary and alternate Contract Manager. The Contractor shall attend this training and shall ensure all bus contract personnel are trained on the information provided in the Government-sponsored Safety Training. Training must cover at a minimum, the items listed at 3.5.6.4.

3.5.7 Annual Security Training: Before the start of the school year and in coordination with the COR, a Government-sponsored Security Training Contractor shall provide a security training course covering the Security/Force Protection training to bus Contractor personnel. Security Training is considered a portion of the total annual (7) seven hours required safety and security training. The Government-sponsored Security Training Contractor will provide a copy of the training memorandum to the COR and the COR will provide a copy of the training memorandum to the Contractor.

3.5.7.1 Baseline (Initial) Security Training: Contractor Trainer(s), Dispatchers, Drivers, replacement Drivers, and Safety Attendants, must attend the initial three-to-four-hour security training course covering the Security/Force Protection Module and successfully complete an end-of-course examination.

3.5.7.2 Refresher Security Training: Contractor Trainer(s), Dispatchers, Drivers, replacement Drivers, and Safety Attendants who have completed Initial (Baseline) Security Training can attend a one-to-two-hour security training course in lieu of the Initial (Baseline) course covering the Security/Force Protection Module and successfully complete an end-of-course examination to satisfy the annual requirement.

This annual refresher training shall be provided before the start of each school year.

3.5.7.3 For new dispatchers, Drivers, replacement Drivers, and Safety Attendants that are employed after the conduct of the Government-sponsored contractor’s Security Training, the Contractor shall provide interim security/force protection training presented in the security contractor’s training session until the newly hired personnel can attend the annual security training session before the beginning of the next school year.

3.5.7.4 Refresher Security and Safety Training: The Contractor shall conduct a one (1) hour refresher training session to all personnel providing services for this contract.

The refresher training will briefly cover the same topics as the annual Safety and Security training session and will be conducted during the month of January to refresh contract employees on safety and security procedures.

3.5.8 Drivers and Safety Attendants shall have current first aid and CPR certifications either by receiving training in Host Nation Red Cross First Aid or American Red Cross First Aid equivalent. The certifications shall be no more than three (3) years old and shall be made available for review upon request by the COR.

3.5.9 All Contractor Drivers and Safety Attendants shall be free of communicable diseases and physical or mental impairment that would affect the ability of the individual to perform the duties of the position to include the use of alcohol or drugs while performing the duties set forth in this PWS.

3.5.10 Contractor personnel shall be properly attired and present a neat and clean appearance.

Transportation Drivers shall wear a nametag or display an identification badge(s) in a visible location in the Driver’s compartment of the vehicle.

3.5.11 The Contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for the suspension or dismissal of a Contractor employee from performance under this contract in addition to any remedy taken. Examples of inappropriate conduct are:

3.5.11.1 Shall not use verbal assault, foul language, personal or racial insults, threats of personal violence, or comment on the personal appearance of students in any language.

3.5.11.2 Shall not engage in any conduct of a sexual nature, verbal or physical; including, but not limited to, the reading or display of nudity or pornographic material.

3.5.11.3 Shall not engage in physical contact with students, except as required for reasons of safety, first aid or CPR; show verbal or physical affection toward students; or take photographs of students.

3.5.11.4 Shall not use tobacco products, eat, or drink, or report for work under the influence of or impaired by alcohol, drugs, or medications which may affect the ability to perform safely under this contract.

3.5.11.5 Shall not sell, give to, or accept from students any beverage, food or tobacco product, or any gift or item, irrespective of monetary value.

3.5.11.6 Shall not play music tapes, CDs, or videos unless approved by the COR.

3.5.11.7 Shall not wear clothing with insignia reflecting religious, political or social messages or slogans; but shall dress in a neat, professional manner.

3.5.11.8 Shall not wear shoes with open toes and/or shoes with heels higher than 4 centimeters while performing under this contract.

3.5.11.9 Drivers shall not use mobile devices without hands-free abilities for the duration of the run.

3.5.11.10 If working in a DoDEA sanctioned program involving children under the age of 18, per Public Law No 101-647, Section 231, Pub. L. No.102-190, Section 1094, and DoDI 1402.05, childcare checks must also be completed.

In accordance with DoDI 1402.05 it is DoD policy that individuals, DoD contractors, subcontractors, staff, or providers in DoD facilities or installations who have regular contact with children under 18 years of age in DoD-sanctioned childcare services programs will undergo a criminal history background check in order to protect the health, safety, and well- being of children in such programs. All individuals who also have a current or prior DoD affiliation must also undergo an installation records check (IRC). The Contractor may need to provide documents for a fee, which are non-reimbursable to the contractor.

The Government will initiate, process, and make any adjudicative determinations for contractors working on a DoDEA contract that are US citizens.

When permitted by the Host Government, Foreign Government checks of individuals serving on DoD installations overseas must be requested directly by the employing Military Service or agency in accordance with Volume 1231 of the DoDD 1400.25, as an alternative, DoD Components may request that overseas Military Service investigative elements obtain appropriate Host-government checks and accept such checks if they are comparable to those required by section 13041 of Title 42. Where it is not possible to obtain criminal history checks comparable to those required by section 13041 of Title 42, foreign nationals will not be eligible for employment in childcare services.

The Host Government background check must be translated in English by a certified translator and reviewed by the COR for potential disqualifiers in accordance with Public Law No 101- 647, Section 231, Pub. L. No. 102-190, Section 1094, and DoDI 1402.05.

No person, regardless of circumstances, will be approved to provide childcare services if the background check results disclose any of the following criteria, the Contractor may not work on the contract to ensure the safety, well-being, and security of children under the age of 18.

(1) That the individual has been convicted in either a civilian or military court (to include any general, special, or summary court-martial conviction) or received non-judicial punishment (under Article 15 of chapter 47 of Title 10, U.S.C., also known and referred to in this instruction as "the Uniform Code of Military Justice (UCMJ)" for any of the following:

(a) A sexual offense.

(b) Any criminal offense involving a child victim.

(c) A felony drug offense.

(2) That the individual has been held to be negligent in a civil adjudication or administrative proceeding concerning the death or severe injury to a child or dependent person entrusted to the individual's care.

Individuals permitted to perform duties solely under Line-of-Sight Supervision (LOSS) must be marked conspicuously by means of distinctive clothing, badges, wristbands, or other visible and apparent markings visible from a distance. Conspicuous postings or printed information must communicate the purpose of such markings to staff, customers, parents, and guardians.

LOSS is the continuous visual observation and supervision of an individual whose background check has not yet cleared and who has a favorable interim suitability or fitness determination while he or she is engaged in child interactive duties or in the presence of children in a DoD-sanctioned program or activity.

The person providing supervision must have undergone a background check and received a final favorable suitability or fitness determination and be current on all periodic reverifications, as required by this issuance.

The Contractor's LOSS supervisor must have:

(1) Undergone a criminal history background check and received a favorable fitness or suitability determination.

(2) Complied with the periodic reverification requirement for a recurring criminal history background check, as required.

(3) Not previously exhibited reckless disregard for an obligation to supervise a Contractor.

DoD contractors must self-report any disqualifying information as soon as it occurs to the COR, and the COR will report it to DoDEA SMD for action. The Contractors are also to complete a new DD2981 during annual agreement extensions, renewals, or awards. After the initial Child Care checks, Contractors are subject to reverification every five years. If derogatory information surfaces within the 5 years before the reverification, the DoD Component will protect children by reassigning or suspending contact with children, any Contractor until the case is resolved.

The COR is responsible for obtaining and submitting the required background processing packages to

DoDEA SMD to be processed. The processing timeline for completed childcare checks could be 120 days or more for completion by DCSA. The adjudication and final determination will occur after the investigative results have been received by DoDEA SMD for action.

Required documents for processing are:

Contractor NIP form OF306 Resume DD2981 Basic Criminal History and Statement of Admission DoDEA IRC/FAP Consent Form

3.5.12 Maintain the most current background checks on file and shall make them available to the COR upon request. The COR may request the Contractor to conduct a new background check during the performance of the contract.

3.5.13 Criminal Offenses: The Contractor shall not hire anyone with a criminal record to perform under this contract. The Contractor shall immediately inform the COR when it is learned that an employee has been arrested for a criminal offense. A past criminal offense of any nature shall be grounds for removal, as determined by the Contracting Officer. The Contractor shall also immediately inform the COR when any action is taken to suspend or revoke the Driver’s license of any Driver preforming under this contract.

3.5.14 The Contractor shall not assign any person to perform duty under this contract whose background or criminal record includes both an arrest and a conviction of any of the offenses enumerated below:

a. Assault and battery, domestic violence / abuse, homicide, or manslaughter.

b. Child abuse, child neglect, child sexual molestation, pedophilia, child pornography or any crime involving a child.

c. Public indecency, sexual assault, rape, or any crime of a sexual nature.

d. Use, possession, or distribution of any…