DoDEA - Europe Football Helmet and Shoulder Pad Reconditioning

The Department of Defense Education Activity (DoDEA) is seeking a contractor to provide football helmet and shoulder pad reconditioning services through Solicitation HE1254-26-QE-010, a combined synopsis and Request for Proposal (RFP) issued on December 3, 2025. The contractor must perform comprehensive reconditioning of football equipment to ensure 100% safety compliance, including helmet restoration, parts replacement with original equipment manufacturer (OEM) components, NOCSAE certification, and shoulder pad cleaning, sanitization, and repair. Key technical requirements include applying unique identification numbers, installing new warning labels, refinishing helmets to NOCSAE-approved standards, and providing detailed inventory documentation and tracking information. The government will evaluate proposals using a Lowest Price Technically Acceptable (LPTA) methodology, assessing technical approach, price, and past performance from customer references. The proposal deadline is December 15, 2025, at 12:00 PM EDT, with required submissions including an administrative cover letter, signed SF 1449, technical approach, past performance information, and completed pricing sheet.

This is a Women-Owned Small Business (WOSB) set-aside contract structured as a Firm-Fixed-Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) agreement with a base period from February 2026 through July 2031. The contract requires reconditioning 370 football helmets and 118 shoulder pads annually during the base year and four option years, with materials expected to arrive at the contractor's facility no later than March 15 each year and all reconditioning completed by June 15. The place of performance is Alexandria, VA 22350, with contract administration handled by the DoDEA Europe Region Office. The solicitation does not disclose a specific award value or budget range, but the pricing sheet provided requires offerors to complete unit prices for helmet reconditioning, shoulder pad reconditioning, and shipping costs across the base year and option years. Interested contractors must be capable of handling equipment shipments from multiple DoDEA-Europe schools and returning reconditioned items on schedule to meet the annual June 15 deadline.