26QE010_Attachment 1_PWS.pdf

Football Helmet and Shoulder Pad Reconditioning

Performance Work Statement (PWS)

I. Scope of Work

The contractor shall furnish non-personal services to ensure that all reconditioned football helmets and shoulder pads worn by DoDEA-Europe students are 100 percent safe for use in sports. These services shall be performed as identified in the Performance Work Statement to ensure that all reconditioned helmets and shoulder pads provided under this contract are certified for use as prescribed by the National Operating Committee Standards for Athletic Equipment

(NOCSAE).

The Government reserves the right to use this contract for equipment reconditioning for any DoDEA school. Schools and their addresses will be identified in individual orders. The school shall identify all equipment requiring reconditioning and submit the list to the Contracting Officer’s Representative (COR) for approval. Upon COR approval, the school shall ship the approved equipment to the contractor. The school must include any tracking information provided by the carrier when shipping the equipment.

After completing the reconditioning service, the contractor shall return the equipment to the originating school. The contractor must provide any tracking information supplied by the carrier for the return shipment. The contractor shall furnish a detailed printout listing all equipment returned to each school, II. RECONDITIONING OF FOOTBALL HELMETS

A. Helmet Reconditioning Services Will Include:

1. Identification: Apply a unique number inside the helmet shell, located near the left jaw pad.

2. Documentation: Record each helmet’s model number, interior component sizes, faceguard style, and chinstrap style.

3. Inspection & Cleaning: Remove all interior parts, inspect for suitability, clean and sanitize them, and replace any components deemed unfit for play.

4. Hardware Replacement: Install new nuts and snap hardware.

5. Labeling: Apply new warning labels on both the interior and exterior of the helmet.

6. Certification Labels: Install new size and recertification labels.

7. Recertification: Certify all helmets in compliance with NOCSAE recertification standards.

8. Refinishing: Paint helmets using NOCSAE-approved paint (gloss preferred), then buff and polish.

9. Chinstrap Maintenance: Replace any chinstrap that requires replacement with the same style originally provided. If replacement is not needed, clean and sanitize the existing chinstrap.

10. Reuse of Components: Interior components from unsuitable shells that are still fit for play will be cleaned, sanitized, and reused in school helmets as needed at no additional cost. Any unused parts will be returned to the school in a box labeled “GOOD PARTS” for future use.

11. Inventory & Reporting: Provide complete helmet inventory documentation to the school upon pickup or completion of reconditioning. Include a detailed printout listing all interior components replaced in each helmet. The contractor shall also maintain a copy of this printout for the duration of the contract.

NOTE: All replacement parts must be original equipment manufacturer (OEM) components approved by NOCSAE. Any missing parts will be treated as defective and included in the unit price for reconditioning. The Government will not provide additional reimbursement for missing parts.

B. Faceguards

1. Replace any faceguard deemed unsuitable for play with a new faceguard of the same style as originally installed on the helmet.

2. Any helmet received without a faceguard will be returned equipped with a new faceguard.

approved by NOCSAE. Missing parts will be treated as defective and included in the unit price for reconditioning. The Government will not provide additional reimbursement for missing parts.

III. RECONDITIONING OF FOOTBALL SHOULDER PADS

The reconditioning of shoulder pads shall include cleaning and sanitizing; all repair and parts, such as riveting, sewing, replacing buckles, springs, flaps, snubbers; replacing neck and collars;

and adding new strapping and hardware.

approved by NOCSAE. Missing parts will be treated as defective and included in the unit price for reconditioning. The Government will not provide additional reimbursement for missing parts.

IV. RECEIPT OF EQUIPMENT FROM DODEA-EUROPE SCHOOLS

DoDEA-Europe schools will ship helmets and shoulder pads to the awarded contractor via parcel post or other air transportation methods. Upon receipt, the contractor shall acknowledge delivery from each DoDEA-Europe school and provide confirmation to the Contracting Officer’s Representative (COR) located at Sembach, Germany.

V. EVALUATION OF EQUIPMENT RECEIVED FROM DODEA-EUROPE SCHOOLS

The contractor shall evaluate the condition of all helmets and shoulder pads to determine their suitability for repair and economic feasibility. For any equipment deemed uneconomical to be repaired, the contractor must document the specific reason for this determination. This information shall be provided to the Contracting Officer’s Representative (COR), and the contractor will coordinate with the COR regarding the disposition of such equipment. The COR will be designated at the time of contract award.

VII. SHIPMENT OF RECONDITIONED EQUIPMENT TO DODEA-EUROPE SCHOOLS

The contractor shall ship the reconditioned equipment back to the school via CERTIFIED PRIORITY MAIL. A packing slip or invoice shall be included in all shipment containers, which specifies the quantity received, quantity returned, and quantity determined uneconomical to repair.

VII. DELIVERY SCHEDULE

All reconditioned equipment must be returned to the individual schools no later than 15 June of each year. It is anticipated that materials will arrive at the successful contractor's facility no later than 15 March of each year.