Document destruction/shredding service for US census bureau's 6 regional offices
Closed Pre-Solicitation Posted
- Solicitation number
- CENS-REQ-26-2857
- Agency
-
US Census Bureau
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Washington, District of Columbia 20233, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The US Census Bureau is conducting market research for commercial on-site document destruction and shredding services across its six regional offices, with responses due by July 31, 2026. This is a sources-sought notice only; no solicitation or contract award will result from this market research.
The requirement spans one base year with three one-year option periods and includes secure destruction of sensitive but unclassified (SBU) and controlled unclassified information (CUI) documents. Performance occurs at six Census Bureau Regional Offices located in Atlanta, Chicago, Denver, Los Angeles, New York, and Philadelphia. The government seeks service-disabled veteran-owned, HUBZone, 8(a), veteran-owned, woman-owned, and small disadvantaged businesses alongside large firms under NAICS 561990.
Contractor personnel must undergo background checks appropriate for sensitive information handling. Services require NAID AAA Certification or equivalent industry-recognized certification and compliance with federal information security and privacy requirements. The contractor must provide wheeled secure containers (64/65-gallon bins averaging 200 lbs capacity), with quantities ranging from 4 to 10 bins per regional office. Biweekly pickup and destruction during standard business hours (8:00 AM to 4:30 PM, Monday through Friday) are required, with potential on-call services. Chain of custody documentation includes RFID tracking, time-stamped logs, and certificates of destruction. Subcontracting destruction services requires prior government approval.
Interested parties submit capability statements of 2–3 typed pages (12-point Times New Roman, Microsoft Word format) to pamela.a.miller@census.gov by July 9, 2026 at noon EST. Respondents must identify CAGE Code, Unique Identifier Number, GSA/FSS contract number if applicable, socio-economic status, business size by NAICS code, and demonstrated ability to service all six regional offices. Questions are due by July 7, 2026 at 1:00 p.m. EST to the same address.
Notice text
This is a Sources Sought Notice Announcement only. This advertisement is not a solicitation for offers, nor is it a request for quotes. A request for quotes may be issued at a later date.
We are seeking responsible vendors to provide Commercial on-site shredding services, including the locked shredding containers and secure destruction of sensitive documents at 6 United States Census Bureau (USCB) Regional Offices (RO). The anticipated requirement consists of a one-year base period and three (3) one-year option periods. See attached draft Performance Work Statement (PWS) for the complete description of the requirement. Commercial on-site shredding services, including the locked shred containers and secure destruction of sensitive documents for the RO’s.
The purpose of this notice is to obtain additional market research information regarding: (1) the availability and capability of qualified small businesses, and large businesses; (2) whether such businesses are HUBZone small businesses, service-disabled veteran-owned small businesses, 8(a) small businesses, veteran-owned small businesses, woman-owned small businesses, or small disadvantaged businesses; and (3) their size classification under North American Industry Classification System (NAICS) code 561990 for the proposed acquisition.
Responses to this request will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The purpose of this market research is to identify other socio-economic small businesses prior to issuing an unrestricted solicitation or identifying available sources under the GSA Federal Supply Schedule if applicable.
Interested parties shall not be reimbursed for costs associated with preparation of their responses. Any proprietary information should be marked. Interested organizations presenting a Capability Statement in response to this Sources Sought Notice must identify their size status.
Respondents must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application.
Responses should include: (1)Company Name and Address, (2) Cage Code, (3)Unique Identifier Number, (4)Your company’s GSA/FSS contract number if available, (5) Socio-economic status of business, (6) Company business size by NAICS, (7)Point of Contact for questions and/or clarification, (8) Telephone Number and email address, (9) Web Page URL, (10) Ability to provide service to all 6 Regional Offices, and (11) Demonstration capability, and capacity to furnish services.
All capability statements sent in response to this Sources Sought Notice must be submitted electronically (via email) to the Point of Contact below in MS Word or Adobe Portable Document Format (PDF). The subject line must specify the Sources Sought Number. All information submissions shall be received via e-mail to pamela.a.miller@census.gov, addressed to Pamela Miller Contract Specialist. E-mail shall include “CEN-REQ-26-2857” on the subject line.
Files
| File | Type | Posted |
|---|---|---|
| Request for Information (RFI) - DOCUMENT DESTRUCTION.pdf |
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