DLA Disposition Services Jacksonville, FL Scale Calibration and Maintenance Services

Amendment 01

Amendment 01 is issued to provide answers to questions recevied.  Please see the Attachment 4- Q and A document in the attachments section of this solicitation.

Also, the closing date of this solicitation is extended and will now close Friday, August 8, 2025 at 3:00 PM EST to allow for the Questions and Answers to be reviewed and considered.

No other changes at this time. 

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DLA Disposition Services Jacksonville, FL Scale Calibration and Maintenance Services

SP4510-25-Q-1043

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is SP4510-25-Q-1043 and is issued as a request for quotation (RFQ).

This solicitation and incorporated provisions and clauses are in effort through Federal Acquisition Circular 2025-04.

The NAICS code is 811210 with a size standard of $34,000,000. Set-Aside 100% for Small Business, and the requirement will result in one (1) 12-month base period of performance plus 2 (2) 12-month option periods of performance as a Firm Fixed Price contract. The total contract length shall not exceed three (3) years.

Background: The primary mission of the Defense Logistics Agency (DLA) Disposition Services is to dispose of Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA Disposition Services Headquarters is located in Battle Creek, Michigan, with a variety of field sites worldwide. DLA Disposition Services is responsible for managing the DoD Surplus Property Program.

To accomplish this mission, DLA Disposition Services is seeking to have Truck Scale Maintenance and Repair Services at the Jacksonville, FL site location in accordance with Attachment 1 - Performance Work Statement (PWS) Jacksonville Scale Maintenance.  The site address is also provided in Attachment 1.

Offers are due at 3:00 PM Eastern Standard Time (United States), on Friday, August 1, 2025. Email quotes to Esteban.M.Gancer@dla.mil and Brandon.Awkerman@dla.mil.

Questions must be submitted in writing via email to both Esteban.M.Gancer@dla.mil and Brandon.Awkerman@dla.mil. Questions will not be answered via telephone. All questions must be submitted in writing via email by the due date on Monday, July 21, 2025 at 3:00 PM Eastern Standard Time (United States).  Questions that occur after the cut-off, but are considered significant to the requirement, may be accepted and discussed only with those vendors that have submitted a quote.

INSTRUCTIONS TO OFFERORS:

Submit quotes by email to both Esteban.M.Gancer@dla.mil and Brandon.Awkerman@dla.mil no later than the specified date and time above. Attention should be noted to FAR 52.212-1(f), concerning late submissions. The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Email submissions by 5:00 pm EST one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration.

Offerors shall provide the applicable CAGE code and UEI number with their price submission.  The information located in FAR 52.212-3 ALT 1 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.

All quotes submitted must be in U.S. dollars.

All submitted quotes must include the following documents:

Price Schedule: Attachment 2 contains the Price Schedule and responding firms are required to fully complete and return the Price Schedule for each line item.

Technical submittal: All offerors shall submit documentation of their ability to perform this requirement, up to and including equipment, personnel, and ability to gain access to the requesting location. All prices will be evaluated for quoted price and technical acceptability of performance. The detailed specifications shall be complete to verify that all salient characteristics are met in accordance with requirements in the PWS (Performance Work Statement).  

Agency and Mechanic Certifications:  The contractor shall provide a copy of their registered service agency and agent (mechanic) certificates in accordance with Florida Statute Title XXXIII, Chapter 531.

EVALUATION:

Quotations will be evaluated on a Lowest Priced Technically Acceptable (LPTA) basis.  Award shall be made to the firm that offers the lowest total cost to the Government for the entire requirement (all periods), after a pass/fail evaluation of the contractors’ technical submission. 

FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision.

QUOTE SUBMISSION: The following describes the information which must be furnished as part of the quote and the format in which it must be presented. Quotes which do not provide the required information shall be excluded from further consideration. Offerors shall return a completed Price Schedule as their official quote submission.  Offerors shall also provide the applicable CAGE code and Unique Entity Identifier number with their submission. A quote received without filling in all parts of the attachment will not be considered for an award. All quotes shall be valid for 90 calendar days.

The information located in FAR 52.212-3 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.

The following provisions and clauses are applicable to this solicitation:

The provisions at 52.212-1, Instructions to Offerors - Commercial, apply to this acquisition. See attached applicable clauses for quote instructions.

Offers should include a complete copy of the provision at 52.212-3 ALT 1, Offeror Representations and Certifications --

Commercial Items, with its offer. See applicable clauses.

The clause 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The additional FAR clauses cited in the clause are applicable to the acquisition.

The following FAR and DFARs provisions are applicable to this solicitation:

52.204-7          System for Award Management

52.204-16        Commercial and Government Entity Code Reporting

52.204-17        Ownership or Control of Offeror

52.204-20        Predecessor of Offeror

52.204-24        Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26        Covered Telecommunications Equipment or Services--Representation

52.217-5          Evaluation of Options

52.232-31        Invitation to Propose Financing Terms

52.252-5          Authorized Deviations in Provisions

252.203-7005  Representation Relating to Compensation of Former DoD Officials

252.204-7008  Compliance with Safeguarding Covered Defense Information Controls

252.204-7016  Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017  Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

252.204-7019  Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7024  Notice on the use of the Supplier Performance Risk System

252.225-7055  Representation Regarding Business Operations with the Maduro Regime

252.225-7059  Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

252.225-7973  "Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems—Representation. (DEVIATION 2024-O0014)"

252.270-7000  Pilot Program to Incentivize Contracting with Employee-Owned Businesses—Representation

252.270-7001  Pilot Program to Incentivize Contracting with Employee-Owned Businesses—Subcontracting Certification

252.225-7000  Buy American--Balance of Payments Program Certificate--Basic

The following FAR and DFARS clauses are applicable to this solicitation:

52.204-13        System for Award Management Maintenance

52.204-18        Commercial and Government Entity Code Maintenance

52.204-23        Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-25        Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-27        Prohibition on a ByteDance Covered Application

52.209-6          Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10        Prohibition on Contracting with Inverted Domestic Corporations

52.216-22        Indefinite Quantity

52.217-8          Option to Extend Services

52.217-9          Option to Extend the Term of the Contract

52.219-6          Notice of Total Small Business Set-Aside

52.219-28        Post-Award Small Business Program Rerepresentation

52.222-3          Convict Labor

52.222-36        Equal Opportunity for Workers with Disabilities

52.222-41        Service Contract Labor Standards

52.222-42        Statement of Equivalent Rates for Federal Hires

52.222-43        Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts)

52.222-44        Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment

52.222-50        Combating Trafficking in Persons

52.222-55        Minimum Wages for Contractor Workers Under Executive Order 14026

52.222-62        Paid Sick Leave Under Executive Order 13706

52.223-20        Aerosols

52.223-23        Sustainable Products and Services

52.226-8          Encouraging Contractor Policies to Ban Text Messaging While Driving

52.227-1          Authorization and Consent

52.232-33        Payment by Electronic Funds Transfer—System for Award Management

52.232-39        Unenforceability of Unauthorized Obligations

52.232-40        Providing Accelerated Payments to Small Business Subcontractors

52.233-3          Protest after Award

52.233-4          Applicable Law for Breach of Contract Claim

52.240-1          Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities

252.201-7000  Contracting Officer's Representative

252.203-7000  Requirements Relating to Compensation of Former DoD Officials

252.203-7002  Requirement to Inform Employees of Whistleblower Rights

252.204-7003  Control of Government Personnel Work Product

252.204-7004  Antiterrorism Awareness Training for Contractors

252.204-7012  Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Rev 1)

252.204-7018  Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7020  NIST SP 800-171 DoD Assessment Requirements

252.211-7003  Item Unique Identification and Valuation

252.223-7008  Prohibition of Hexavalent Chromium

252.225-7007  Prohibition on Acquisition of Certain Items from Communist Chinese Military Companies

252.225-7012  Preference for Certain Domestic Commodities

252.225-7048  Export-Controlled Items

252.225-7056  Prohibition Regarding Business Operations with the Maduro Regime

252.225-7060  Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.225-7972  "Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems. (DEVIATION 2024-O0014)"

252.232-7003  Electronic Submission of Payment Requests and Receiving Reports

252.232-7006  Wide Area WorkFlow Payment Instructions

252.232-7010  Levies on Contract Payments

252.237-7010  Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000  Subcontracts for Commercial Products or Commercial Services

252.246-7003  Notification of Potential Safety Issues

252.246-7004  Safety of Facilities, Infrastructure, and Equipment for Military Operations

252.246-7008  Sources of Electronic Parts

252.270-7002  Pilot Program to Incentivize Contracting with Employee-Owned Businesses

252.225-7001  Buy American and Balance of Payments Program--Basic

52.216-18 Ordering   

Ordering

Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued within 12 months after award.

All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

A delivery order or task order is considered "issued" when—

If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

If sent by fax, the Government transmits the order to the Contractor's fax number; or

If sent electronically, the Government either—

Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

Distributes the delivery order or task order via email to the Contractor's email address.

Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19        Order Limitations        OCT 1995

Order Limitations 

Minimum order. When the Government requires supplies or services covered by this contract in an amount of___$700.00___ the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

Maximum order. The Contractor is not obligated to honor-

Any order for a single item in excess of _N/A_;

Any order for a combination of items in excess of __150%____________ ; or

A series of orders from the same ordering office within _N/A_ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within __3_calendar__ days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity

Indefinite Quantity 

This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract 12 months after award.

(End of clause)

52.217-5 Evaluation of Options.

Evaluation of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The total evaluated price will be for the base period and any option periods. Evaluation of options will not obligate the Government to exercise the option(s). The government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

(End of provision)

52.217-9 Option to Extend the Term of the Contract.

Option to Extend the Term of the Contract

The Government may extend the term of this contract by written notice to the Contractor within _7 calendar days_]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _3 calendar_ days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed _3 years_.

End of clause