DISA Europe VTC and A/V Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HC1021-15-T-0003 and is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82. The associated North American Industrial Classification System (NAICS) code for this procurement is 811213, Communication Equipment Repair and Maintenance. This requirement is a not a small business set-aside.

Tracking Number HC1021-15-T-0003
Small Business Set Aside No
NAICS 811213
Contract Type FFP
Period of Performance 5 Month Basic period and 4 twelve (12) month option periods
Section 508 Applicable Yes
Method of Evaluation Lowest Price Technically Acceptable (LPTA)
Performance Based Yes
DD 254 Required No
Proposal Due Date 31 July 2015 at 9:00AM EST

REQUIREMENT DESCRIPTION:

LINE Item Description Quantity Unit of Issue
0001 VTC and A/V Maintenance 5 Months
1001 VTC and A/V Maintenance 12 Months
2001 VTC and A/V Maintenance 12 Months
3001 VTC and A/V Maintenance 12 Months
4001 VTC and A/V Maintenance 12 Months
9998 SURGE Support Supplies 1 Lot
9999 SURGE Support Services 1 Lot

This requirement requires maintaining the agency's evolving Video Teleconference (VTC) and Audio Visual (A/V) equipment. The requirement is for the Defense Information Systems Agency (DISA) Europe Bldg. 2340 and 2341, Katzenbachstr Patch Barrack, 70569, Stuttgart Germany.

1. Additional information is provided in the solicitation and Performance Work Statement.

RESPONSIBLE SOURCES SHALL PROVIDE THE FOLLOWING:

1. Price quote which identifies a complete breakout of requested item(s) unit and total price.
2. Point of contact to include: Representative name, phone and fax number, and email address.
3. Remittance address, Tax Identification Number, DUNS number and Cage Code number, and information pertaining to length of the base warranty.

INSPECTION AND ACCEPTANCE: Destination by Government

OFFER ACCEPTANCE: Quote MUST be valid for 60 calendar days after submission. Quotes shall not exceed 20 pages. Offerors shall provide pricing in accordance with the solicitation and attachments.

Attachments:
Attachment 1: Solicitation with attachment
Attachment 2: Quality Assurance Surveillance Plan
Attachment 3: Evaluation Plan
Attachment 4: Electronic Products List
Attachment 5: Software Enhancement Pricing Sheet

SITE VISIT
If the Offeror requires a site survey to view the 8 sites, one will be provided. Offerors are highly encouraged to attend a site visit.
a. Site visits may be arranged by emailing the following:
Name: Megan Von Bokel
Email: Megan.a.vonbokel.civ@mail.mil
Telephone: +49 (0)711.686.39.4544

b. Organized Site visit will be conducted from 13 through 17 July 2015 between 1000 and 1300hrs CEST.
c. Participants will meet at - DISA Europe, Haupstrasse, Patch Barracks, Bldg 2341, 70569 Stuttgart, Germany.
d. Due to access control, vendors that are attending the site visit shall email the above POC so the necessary coordination (See PWS, Para 11.6 Visit Authorization Letter) can be made.
Attendance is at the expense of the potential offeror. Attendees shall be prepared to present proof of identification in order to access the base. Be prepared to show your driver's license, photo IDs, passports for passengers, vehicle registration, and proof of insurance. Please email Megan Von Bokel if you plan to attend the site visit.

QUESTIONS AND ANSWERS: Deadline for submitting all questions from potential vendors is 9:00 AM Eastern Standard Time (EST), 20 July 2015. Questions shall be emailed to Admir Hadzic, Contract specialist, at Admir.Hadzic2.Civ@mail.mil, and Carbon Copy (Cc) Brooke Baker, Contracting Officer at Brooke.L.Baker.civ@mail.mil and the general mailbox at disa.stuttgart.ditco.mbx.pl512@mail.mil. Please use reference number HC1021-15-T-0003 DISA Video Teleconference (VTC) and Audio Visual (AV) Equipment in the email subject Line of any email(s). No further questions will be accepted or responded to after the aforementioned deadline.

DUE DATE FOR RESPONSES TO THIS RFQ: Offers shall be received no later than 9:00 AM EST, 31 July 2015. Late quotes may not be considered for evaluation. Quotes shall be emailed to Admir Hadzic, Contract specialist, at Admir.Hadzic2.Civ@mail.mil , and carbon copy (cc) Brooke Baker, Contracting Officer at Brooke.L.Baker.civ@mail.mil and the general mailbox at disa.stuttgart.ditco.mbx.pl512@mail.mil. Please use reference number HC1021-15-T-0003 DISA Video Teleconference (VTC) and Audio Visual (AV) Equipment in the email subject line when submitting the quote.
Contracting Office Address:
DISA/DITCO Europe, Hauptstrasse, Bldg 2341, 70569 Stuttgart Germany.
Place of Performance:
DISA Europe, Katzenbachstr, Bldg 2340 and 2341, 70569 Stuttgart Germany.
Point of Contact(s):
Admir Hadzic, Contract Specialist, +49(0)711.680.5194
Brooke Baker, Contracting Officer, +49(0)711.680.2882