Diplomatic pouch expediting services for U. S. Embassy Belgrade
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RB1025Q0005
- Agency
-
US Embassy Belgrade
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 481112 Scheduled Freight Air Transportation
- Place of performance
- Belgrade Beograd 11040 Serbia
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Belgrade, Serbia is procuring diplomatic pouch expediting services through a Request for Quotation (RFQ 19RB1025Q0005) for international incoming and outgoing diplomatic mail services. The procurement includes pickup, transportation, customs clearance, and delivery of diplomatic pouches between the U.S. Embassy and Belgrade Airport Nikola Tesla, requiring dedicated vehicles, personnel, and all necessary documentation for handling sealed diplomatic mail with strict confidentiality requirements. The contract will be awarded as a firm fixed-price arrangement using Simplified Acquisition Procedures, with evaluation based on the lowest-priced, acceptable, and responsible offer meeting technical requirements. A mandatory site visit is scheduled for August 20, 2025 at 11:00 AM, questions must be submitted by August 22, 2025 at 5:00 PM Belgrade time, and quotations are due by August 29, 2025 at 5:00 PM local time. All submissions must be made electronically in PDF format to the designated procurement email address.
This solicitation is not designated as a small business set-aside and is open to all qualified contractors under NAICS code 481112 for scheduled air cargo carriers. The contract structure includes a base year with two one-year option periods, with minimum order requirements of 500,000 Serbian Dinars (RSD) and maximum values not to exceed 5,900,000 RSD for the base year, increasing to 6,000,000 RSD maximum for each option year. Pricing will be denominated in Serbian Dinars and includes various line items for shipment services, airfreight costs, and airport-related charges billed at actual cost with no profit markup. The place of performance is the U.S. Embassy Belgrade located at Bulevar kneza Aleksandra Karadjordjevica 92, Belgrade, Serbia. Recent amendments have clarified pricing structures for shipments of different weight categories, including special provisions for pallets exceeding 150 kg as detailed in amendment 001.
Notice text
Combined Synopsis/Solicitation
General Information
• Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
• All Dates/Times are: (UTC+02:00) Belgrade, Serbia
• Original Published Date: August 6, 2025
• Original Date Offers Due: August 29, 2025
• Inactive Policy: On specific date
• Original Inactive Date: 9/30/2025
• Initiative: None.
Classification
• Original Set Aside: None.
• Product Service Code: V111 – Transportation/travel/relocation- Transportation: Air Freight
• NAICS Code: 481112 Air cargo carriers (except air couriers), scheduled
• Place of Performance:
U.S. Embassy Belgrade
Bulevar kneza Aleksandra Karadjordjevica 92
11040 Belgrade, Serbia
Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The U.S. Embassy located in Belgrade, Serbia, intends to award a firm fixed price (FFP) contract using Simplified Acquisition Procedures for diplomatic pouch expediting services for U.S. Embassy Belgrade, Serbia. This announcement constitutes only solicitation. This solicitation is not a small business set-aside. Quotes are being requested under Request for Quotation (RFQ) no. 19RB1025Q0005.
All the terms and conditions, provisions and clauses in RFQ 19RB1025Q0005 apply to this solicitation.
All questions shall be submitted by 5:00PM, UTC+2 Belgrade time on August 22, 2025. The USG is not obligated to answer questions submitted after this time. All reasonable questions submitted by the date listed above will be answered on this web page. Direct any questions regarding this solicitation in writing and in English exclusively to Sonja Vukojevic at BLG-Procurement@state.gov by submitting the Q&A Form. It is the offeror’s responsibility to monitor the web page for any new information which may be posted until the solicitation response date.
Delivery: See Section 1. The Schedule of the 19RB1025Q0005 RFQ
Place of Performance: U.S. Embassy, Bul. Kneza A. Karadjordjevica 92, 11040 Belgrade, Serbia.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, published June 11, 2025; and the Department of State Acquisition Regulation (DOSAR).
Attachments/Links
19RB1025Q0005 _RFQ
19RB1025Q0005 _Site Visit Form
19RB1025Q0005 _Question Submission Form
19RB1025Q0005 _Experience and Past Performance Form
The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforms to the solicitation and is the most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible vendors on a best value evaluation criterion. The Government intends to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Evaluation Factors – see RFQ 19RB1025Q0005 Section 4
A pre-proposal conference has been scheduled for August 20, 2025, 11:00 am at the Embassy located at Bul. Kneza A. Kradjordjevica 92, Belgrade, Serbia.
Quotations are due by 17:00 Belgrade local time on Friday, August 29, 2025. No quotations will be accepted after this time. Proposals must be in English, incomplete proposals will not be accepted. All responsible sources may submit a response which, if received on time, shall be considered.
Your quotation must be submitted electronically only, with the subject line “19RB1025Q0005 –and your company name” toBLG-Procurement@state.govin Adobe Acrobat pdf format. Quotes submitted to any other email address will not be considered. Proposals/Quotes must be compiled as a single document with pages numbered 1 of x, 2 of x, etc. If the size of the full document is greater than 2MB, break it into multiple documents smaller than 2MB, name each document as follows: “19RB1025Q0005 –your company name file x of x files” and send your offer in separate e-mails. All responsible sources may submit a response which, if received on time, shall be considered.
In order for a quotation to be considered, you must also complete and submit the following:
1. A completed Form SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Unique Entity Identifier (UEI) issued by www.SAM.gov
Contact Information
Contracting Office Address:
U.S. Embassy
Bul. Kneza Aleksandra Karadjordjevica 92
11040 Belgrade, Serbia
Primary Point of Contact
Michael Warfield
BLG-Procurement@state.gov
Secondary Point of Contact
Sonja Vukojevic
BLG-Procurement@state.gov
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Diplomatic pouch expediting services for U. S. Embassy Belgrade | Award Notice | |
| This notice | Solicitation |
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