Digital Repository Platform and Physical Library Management System
Open Pre-Solicitation Posted
- Solicitation number
- 693JK327RFI01
- Agency
-
Pipeline and Hazardous Material Safety Administration
Department of Transportation
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Washington, District of Columbia 20590, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Pipeline and Hazardous Materials Safety Administration is issuing a Request for Information and Sources Sought notice due November 16, 2026 to solicit vendor and systems integrator input on implementing a web-based Digital Repository Platform integrated with Physical Library Management functionality for LNG facility safety documentation and standards.
The platform must deliver a 100% web-hosted, browser-based solution with 99.9% uptime supporting four distinct user communities—DOT Inspectors/Employees, Non-DOT Federal and State Inspectors/Employees, External Non-Federal Users, and McNeese State University Students—each with role-based access controls via SAML 2.0/OAuth/SSO integration. The system must provide granular Digital Rights Management enforcing publisher-level controls, advanced full-text search and indexing across 223 reference standards and documents (including consensus standards from API, ASME, ASTM, NFPA, ISO, and others applicable to LNG facility safety), and scalable architecture supporting high-volume concurrent users without requiring client-side software installation.
Vendors must deliver three custom modules: Physical Book Check-In/Check-Out Request System, Virtual and On-Site Visitor Logging System, and Metrics and Analytics Reporting Dashboard. Responses must include corporate qualifications, detailed technical architecture and security protocols, custom development strategy with implementation plans, project management timeline with testing and user training milestones, and itemized cost proposals covering software licensing, custom development, hosting, infrastructure, technical support, and maintenance.
This is a market research and information-gathering notice only; responses are not offers and do not constitute a formal solicitation. NAICS 541512 (Computer Systems Design Services) and 519210 (Libraries and Archives); PSC R499.
Notice text
The Pipeline and Hazardous Materials Safety Administration is seeking information from interested parties and potential vendors and systems integrators to implement a web-based Digital Repository (Virtual Library) Platform integrated with specialized Physical Library Management functionality. The primary purpose of this platform is to serve as a centralized hub providing standardized access to industry consensus standards, regulatory documentation, and reference literature applicable to LNG facility safety. The platform should allow access through IP verification or username/password, support concurrent users, and not require any additional software to be installed on the user’s computer or server.
The solution must seamlessly handle distinct tier-based access controls across geographically dispersed stakeholder groups, support concurrent platform usage, enforce digital rights management (DRM), track visitor engagement, and provide administrative reporting for PHMSA management.
FAR Part 10, Market Research is hereby referenced and applies.
DISCLAIMER: THIS NOTICE IS FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY.
This Request for Information (RFI) / Sources Sought notice is issued solely for information and planning purposes and does not constitute a formal solicitation, Request for Proposal (RFP), or Invitation for Bids (IFB). In accordance with FAR 15.201(e) and FAR 52.215-3, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responding to this RFI is strictly voluntary. The Government will not pay or reimburse respondents for any information submitted, preparation costs, or administrative expenses incurred in responding to this notice. All information received will be treated as information only.
See attached RFI Notification for more requirement details.
Files
| File | Type | Posted |
|---|---|---|
| 20261020-RFI-Digital-Repository-and-Physical-Library-Platform-Final.pdf |
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