Digital Capture Device
Closed Solicitation Posted
- Solicitation number
- 36C25026Q0395
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Points of contact
-
- Grover D. Easterling, Jr. grover.easterling@va.gov (734) 845-5069
- Benjamin Reza benjamin.reza@va.gov (813) 505-6087
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is procuring a digital capture device system and associated accessories to support the ENT Department at Dayton VA Medical Center. The procurement includes one Pentax Model 9380 Digital Capture Module with customizable hardware and software for recording HD Stroboscopy, Endoscopy, Fiberoptic Endoscopic Evaluation of Swallowing (FEES), and Videofluoroscopy Examinations, along with seven line items covering speakers, a 24-inch LED monitor, 6TB network-attached storage, data migration services, cable kit upgrades, and configuration, training, and support services. This is a sole source procurement under the Revolutionary FAR Overhaul Part 12.201-1 directed to Pentax of America, Inc., though the Government will consider responses from other interested sources if they provide clear and convincing evidence that competition would be advantageous on future procurements. The solicitation was issued on March 20, 2026, with a proposal due date of March 25, 2026, at 4:30 PM EDT. All inquiries should be directed to Contract Specialist Ben Reza at benjamin.reza@va.gov or Contracting Officer Grover D. Easterling, Jr., at grover.easterling@va.gov.
This procurement carries no set-aside designation and is being directed to Pentax of America, Inc. as the identified incumbent provider. The contract is classified as an unrestricted, firm-fixed-price acquisition for commercial products under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and PSC code 6525 (Imaging Equipment and Supplies). Delivery is required within four to six weeks after receipt of order to Dayton VA Medical Center located at 4100 W. Third Street, Dayton, Ohio 45428-9000, with FOB set to destination. Emily Sizemore serves as the delivery point of contact at the medical center (Emily.Sizemore@va.gov, 937-268-6511 x3465), and payment will be made by Electronic Funds Transfer via the System for Award Management (SAM) following electronic invoice submission.
Notice text
The Government intends to award a sole source procurement under Revolutionary FAR Overhaul (*RFO) Part 12.201-1 to Pentax of America, Inc. to provide one (1) new Digital Capture Module, Pentax Model 9380, customizable, with hardware and software for recording HD Stroboscopy, Endoscopy, Fiberoptic Endoscopic Evaluation of Swallowing (FEES), and Videofluoroscopy Examinations. This procurement also includes one (1) each of the following accessories and services: Speakers for 9380 (Model 9390), 24" LED Monitor (Model NEC24LED), NAS 6TB add-on storage (Model NAS9380), NAS9380 Data Migration Service (Model 1057), Cable Kit upgrade for 9380 (Model 9380U), and Basic Configuration, Training, & Support (Model 1115). These items are to support the ENT (Ear, Nose, and Throat) Department of the Dayton VA Medical Center (VAMC) in Dayton, OH.
Accordingly, the Government will negotiate directly with Pentax of America, Inc. A determination not to compete this requirement is within the discretion of the Government as provided in the guidance of *RFO Part 12.102(a).
Interested sources may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government on future procurements. Response to this synopsis is not required.
All inquiries and concerns must be sent via e-mail to Contract Specialist Ben Reza, benjamin.reza@va.gov, and Contracting Officer Grover D. Easterling, Jr., grover.easterling@va.gov.
*The Department of Veterans Affairs made the class deviation implementing the Revolutionary FAR Overhaul (RFO) changes to FAR part 12 effective October 14, 2025 with the following statement: “This class deviation is effective immediately and remains in effect until rescinded or incorporated into the FAR.”
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ 36C25026Q0395.pdf |
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