DFAS-IN Warehouse Forklift Purchase
Closed Solicitation Posted
- Solicitation number
- HQ042325QE058
- Agency
-
Defense Finance and Accounting Service
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333924 Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
- Place of performance
- Indianapolis, Indiana 46226, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Finance and Accounting Service (DFAS) is seeking to procure a 3-Wheel Electric Forklift through a Request for Quotation (RFQ) with solicitation number HQ042325QE058. The procurement is structured as a base year contract with four additional option years, with DFAS intending to purchase one forklift per year. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation method, where technical and past performance will be approximately equal to cost considerations. Vendors must submit their quotes by May 30, 2025, at 11:00 AM EDT, with questions accepted until May 21, 2025, at 12:30 PM EST. The contract will be awarded by the DFAS Contract Services Directorate located in Columbus, Ohio, and is classified under NAICS code 333924 for Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing.
The forklift procurement has specific technical requirements, including a 3,000 lbs lifting capacity and a 36V electrical system, with delivery required within 30 calendar days of award. While initially announced as having no set-aside, Amendment 1 indicates the solicitation is now set aside for Women-Owned Small Business (WOSB) with a size standard of 900 employees. The place of performance is located in Lawrence, IN 46226, and the procurement allows for price adjustments in future option years to account for factors like inflation. Each forklift must be fully assembled and delivered to the DFAS Indianapolis Warehouse, with specifications including additional features like rear view mirrors and LED strobe lights. The contract will be awarded under full and open competition, with firms expected to provide firm-fixed pricing for each forklift and demonstrate flexibility in initial lead times.
Notice text
3 versions
Update #3 · Latest ·
5/30/2025 Amendment 2: This RFQ has been amended to add questions and answers below asked by vendors regarding this RFQ. Quotations are now due Tuesday June 3rd, 2025, at 11:00 am EDT to accommodate for these Q&A.
- Is this unit to be new? ---Yes, 1 unit acquired immediately then 4 addition units over the 4 option years for a potential total of 5 new forklifts.
- Can the unit be not new? ----No
- Do you expect a different new unit at the start of each renewal year? ----No, 1 unit acquired immediately then 4 addition units over the 4 option years for a potential total of 5 new forklifts.
- Is your intention to just use the unit for one-year terms – for 5 years, and have the option to ‘walk-away’ & return the unit, and terminate the contract at the end of each year? ----No… Own the units.
- Is this RFQ for a rental request, (which does include full maintenance)? ----No rental request
- Do you expect ownership of the unit to be yours at the end of each one-year term/ a ‘full pay-out’ annual contract? ---Full pay-out
- Do you want an ownership option pay-off payment for the unit at the end of each year? ---N/A
- Is a comprehensive full maintenance service program required, annual contract amount to include 100% coverage for part and labor for all issues? -----Per the Description of Need (DON)- 360 Support Plus 3 Warranty or other included Manufacture Warranty and Maintenance
- Is a planned scheduled preventative maintenance program required, periodic visits to clean & adjust and alert of potential required service (to be paid for by Gov on time & material basis). ----Yes, we currently have a preventative maintenance program in place now.
5/21/2025 Amendment 1: This RFQ has been amended to add questions and answers asked by vendors regarding this RFQ. The RFQ/DON attached have been updated. Quotations are still due May 30th, 2025 at 11:00 am EDT.
Question 1: I noticed that the delivery date is listed as 30 days ARO. If my internal lead time happens to be longer than this, would that make my bid non-compliant, and you would not be able to keep my bid for consideration?
No- a longer lead time is acceptable for the first base year if necessary and this has been updated on the RFQ. All additional option years will be a 30 Calendar Days from Date of Award but there will be a timeline provided for planning.
Question 2: “Regarding RFQ HQ042325QE058, I noticed that the pricing sheet SF1449 includes slots for future pricing under CLINs 1001, 2001, 3001, and 4001. Could you please confirm whether price adjustments are permitted for factors such as inflation, tariffs, or standard annual increases?”
This is acceptable and permitted.
Question 3: “We need to know if lifting capacity spec is off of 3 point or loader and if on loader at full height and where is it to be calculated, At pins”
Per the COR- From looking through specs, it looks like the forklift has a lifting capacity of 3,000 lbs and this capacity is maintained up to a maximum lift height of the loader.
**Please See "Attachment 2 Synopsis_ Instructions to Vendors" for full quoting instructions and evaluation details.**
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested.
The solicitation number is HQ042325QE058 for PR# HQ0483411654 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025. This requirement is solicited as Full and Open Competition. The associated NAICS is 333924. Anticipated period of performance: Delivery to be completed within 30 days of award.
ISSUED BY/CONTRACT SPECIALIST:
Veronica C. Hay
Phone Number: (614) 701-2739
E-Mail: veronica.c.hay.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
CONTRACTING OFFICER:
Patrick E. Doup
Phone Number: (614) 701-4616
E-mail: patrick.e.doup.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
All questions and quotes should be emailed to the contacts below before the established closing date/time.
To: Contract Specialist: Veronica C. Hay at veronica.c.hay.civ@mail.mil
Cc: Contracting Officer: Patrick E. Doup at patrick.e.doup.civ@mail.mil
Questions shall be submitted by May 21, 2025, at 12:30 PM EST.
Quotes shall be submitted by May 30, 2025, at 11:00 AM EST.
Update #2 ·
5/21/2025 Amendment 1: This RFQ has been amended to add questions and answers asked by vendors regarding this RFQ. The RFQ/DON attached have been updated. Quotations are still due May 30th, 2025 at 11:00 am EDT.
Question 1: I noticed that the delivery date is listed as 30 days ARO. If my internal lead time happens to be longer than this, would that make my bid non-compliant, and you would not be able to keep my bid for consideration?
No- a longer lead time is acceptable for the first base year if necessary and this has been updated on the RFQ. All additional option years will be a 30 Calendar Days from Date of Award but there will be a timeline provided for planning.
Question 2: “Regarding RFQ HQ042325QE058, I noticed that the pricing sheet SF1449 includes slots for future pricing under CLINs 1001, 2001, 3001, and 4001. Could you please confirm whether price adjustments are permitted for factors such as inflation, tariffs, or standard annual increases?”
This is acceptable and permitted.
Question 3: “We need to know if lifting capacity spec is off of 3 point or loader and if on loader at full height and where is it to be calculated, At pins”
Per the COR- From looking through specs, it looks like the forklift has a lifting capacity of 3,000 lbs and this capacity is maintained up to a maximum lift height of the loader.
**Please See "Attachment 2 Synopsis_ Instructions to Vendors" for full quoting instructions and evaluation details.**
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested.
The solicitation number is HQ042325QE058 for PR# HQ0483411654 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025. This requirement is solicited as Full and Open Competition. The associated NAICS is 333924. Anticipated period of performance: Delivery to be completed within 30 days of award.
ISSUED BY/CONTRACT SPECIALIST:
Veronica C. Hay
Phone Number: (614) 701-2739
E-Mail: veronica.c.hay.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
CONTRACTING OFFICER:
Patrick E. Doup
Phone Number: (614) 701-4616
E-mail: patrick.e.doup.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
All questions and quotes should be emailed to the contacts below before the established closing date/time.
To: Contract Specialist: Veronica C. Hay at veronica.c.hay.civ@mail.mil
Cc: Contracting Officer: Patrick E. Doup at patrick.e.doup.civ@mail.mil
Questions shall be submitted by May 21, 2025, at 12:30 PM EST.
Quotes shall be submitted by May 30, 2025, at 11:00 AM EST.
Update #1 ·
**Please See "Attachment 2 Synopsis_ Instructions to Vendors" for full quoting instructions and evaluation details.**
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested.
The solicitation number is HQ042325QE058 for PR# HQ0483411654 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025. This requirement is solicited as Full and Open Competition. The associated NAICS is 333924. Anticipated period of performance: Delivery to be completed within 30 days of award.
ISSUED BY/CONTRACT SPECIALIST:
Veronica C. Hay
Phone Number: (614) 701-2739
E-Mail: veronica.c.hay.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
CONTRACTING OFFICER:
Patrick E. Doup
Phone Number: (614) 701-4616
E-mail: patrick.e.doup.civ@mail.mil
DFAS Contract Services Directorate
3990 E. Broad Street, Bldg. 21
Columbus, OH 43213-1152
All questions and quotes should be emailed to the contacts below before the established closing date/time.
To: Contract Specialist: Veronica C. Hay at veronica.c.hay.civ@mail.mil
Cc: Contracting Officer: Patrick E. Doup at patrick.e.doup.civ@mail.mil
Questions shall be submitted by May 21, 2025, at 12:30 PM EST.
Quotes shall be submitted by May 30, 2025, at 11:00 AM EST.
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