Attachment 1 DON AMEND 1.pdf

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

RFQ HQ042325QE058– Attachment 1 – Description of Need

Attachment 1: DESCRIPTION OF NEED Defense Finance and Accounting Service Indianapolis (DFAS-IN)

3-Wheel Electric Forklift Solicitation# HQ042325QE058 for PR# HQ0483411654

1. Introduction: The purpose of this proposal is to provide the Defense Finance and Accounting Service, Indianapolis (DFAS-IN) with one 3-Wheel Electric Forklift each year for a base year followed by four (4) option years. The current forklifts in service on-site are reaching the end of their life and are due for a phase-out.

2. Scope of Work: The Contractor shall provide DFAS-IN Defense Finance and Accounting Service, Indianapolis (DFAS-IN) with one Forklift each year for five (5) years total. The Forklift shall be fully assembled and delivered to DFAS Indianapolis.

3. General Requirements: The 3-Wheel Electric Forklift shall contain the minimum required specifications identified below with Salient Characteristics:

Minimum Required Specifications:

Lifting Capacity: Base Model Capacity - 3,000 lbs. @ 24" load center Actual Capacity: 2,800 lbs. @24" load center to 107.5" Tilt: 5 degrees forward and 6.5 degrees backwards Carriage: ITA Hook Type, 36" Carriage Forks: 48" x 4" x 1.4" - Class II Load Backrest: 48" High Load Backrest Attachments: Cascade 36" Hang-on Sideshifter (Includes 3 Way Valve and 3rd Function Hosing) Speeds: Travel Speed: 9.90 mph

Lift Speed: 114 fpm Voltage: 36 Volt Electrical System Steering: On-Demand Hydrostatic Power Steering with Memory Tilt Steering Column Wheels and Tires: Front Tires: 18x7x12-1/8

Rear Tires: 15x5x11-1/4 Additional Equipment:

360 Support Plus 3 Warranty or other included Manufacture Warranty and Maintenance Rear View Mirrors (Left & Right Sides) Rear Assist Grip with Horn Button LED Strobe Light (Amber) Adjustable Volume Backup Alarm (Smart Alarm) GNB FPX 36v Battery Conventional Charger 3phase 480 Automatic Parking Brake

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

RFQ HQ042325QE058– Attachment 1 – Description of Need

4. Period of Performance/ Anticipated Delivery Schedule: Base Year delivery shall be 30 days upon receipt of order. The additional option years will include (1) forklift delivered per year.(This 30 days can be extended due to current lead time constraints with out affecting bid compliance) Base Year: (1) Forklift Delivered 2025- 30 days upon receipt of order.

Option Year 1: (1) Forklift Delivered 2026- 30 days upon receipt of order.

Option Year 2: (1) Forklift Delivered 2027- 30 days upon receipt of order.

Option Year 3: (1) Forklift Delivered 2028- 30 days upon receipt of order.

Option Year 4: (1) Forklift Delivered 2029- 30 days upon receipt of order.

5. Delivery: The forklift shall be fully assembled, including all accessories, and delivered to:

DFAS Indianapolis, IN:

DFAS-IN Warehouse 3250 N. Post Rd Suite 315, Bldg. 3 Indianapolis, IN 46226-6536 POC: Phillip Hirman, 317-212-1119

5.1 DFAS-Indianapolis Warehouse does not require security clearance to deliver on the premises.

5.2 Delivery shall occur during the hours of operation of 0700-1500

6. Contracting Officer Representative (COR): The COR will act as the on-site technical point of the contract for the Government. The COR’s authority is limited to technical issues, and he/she is not authorized to make contractual decisions. The COR for this order is listed below:

Phillip Hirman, DFAS Indianapolis Office 8899 E 56th Street, Indianapolis, IN 46249 DoDAAC: HQ0483 Telephone: (317) 212-1119 E-mail: phillip.m.hirman.civ@mail.mil

7. Invoicing: Payment will be made in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, and date. Invoices will be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When an invoice is to be submitted, the Contractor’s financial representative shall also present an Invoice Context Report (past monthly invoice information and future expected expenditures to enable DFAS to project funding expenditure through contract completion). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.

mailto:phillip.m.hirman.civ@mail.mil

5/21/2025 Amendment 1: This RFQ has been amended to add questions and answers asked by vendors regarding this RFQ. The RFQ/DON attached have been updated. Quotations are still due May 30th, 2025 at 11:00 am EDT.

Question 1: I noticed that the delivery date is listed as 30 days ARO. If my internal lead time happens to be longer than this, would that make my bid non-compliant, and you would not be able to keep my bid for consideration?

No- a longer lead time is acceptable for the first base year if necessary and this has been updated on the RFQ. All additional option years will be a 30 Calendar Days from Date of Award but there will be a timeline provided for planning.

Question 2: “Regarding RFQ HQ042325QE058, I noticed that the pricing sheet SF1449 includes slots for future pricing under CLINs 1001, 2001, 3001, and 4001. Could you please confirm whether price adjustments are permitted for factors such as inflation, tariffs, or standard annual increases?”

This is acceptable and permitted.

Question 3: “We need to know if lifting capacity spec is off of 3 point or loader and if on loader at full height and where is it to be calculated, At pins”

Per the COR- From looking through specs, it looks like the forklift has a lifting capacity of 3,000 lbs and this capacity is maintained up to a maximum lift height of the loader.

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