Design and implement a short public awareness campaign World Cup 2026
Closed Solicitation Posted
- Solicitation number
- 19R01025Q0023
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 54191 Marketing Research and Public Opinion Polling
- Place of performance
- Bucharest 01511 Romania
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bucharest is soliciting a contractor to design and implement a public awareness campaign and organize public viewing events for the 2026 FIFA World Cup across Romania, aimed at showcasing America's role as host nation and promoting sports diplomacy values. The Department of State seeks a firm-fixed-price contractor to develop a media/digital campaign in early June 2026 and execute public viewing events from June 11-July 19, 2026, focusing on U.S. National Team matches and other high-interest games to engage Romanian communities, particularly youth. Key requirements include providing technical equipment such as projectors, screens, and sound systems, ensuring stable streaming capabilities, offering light refreshments, and maintaining Embassy-approved branding throughout all events. The evaluation criteria emphasize creativity of the event plan, understanding of Romanian audiences, prior event planning experience, cost-effectiveness, multi-city delivery capacity, and compliance with U.S. government branding requirements. Quotations must be submitted electronically to BucharestGSOProcurement@state.gov by September 19, 2025, at 17:00 local time.
This opportunity carries no set-aside designation and is unrestricted to all eligible contractors, with no incumbent contractors identified in the solicitation materials. The contract has a maximum budget of $30,000 USD, which must cover all costs including design, production, promotion, staffing, equipment rental, refreshments, reporting, and VAT. The contractor must organize a minimum of 10 public viewing events across multiple Romanian cities, with all events requiring public access and no ticket sales permitted. The performance period spans from campaign kickoff approximately one week before the opening match on June 11, 2026, through the conclusion of public viewing events on July 19, 2026. All contract performance will take place in Bucharest, Romania, with events distributed throughout various Romanian cities to maximize community engagement and public diplomacy impact.
Notice text
The United States of American, alongside Mexico and Canada, will host the 2026 FIFA World Cup. This presents a unique opportunity to showcase America’s historic role as host of the world’s most popular sporting event, while highlighting American exceptionalism in sports, sportsmanship, and fair competition through our strong people-to-people with Romania.
The U.S. Embassy Bucharest Public Diplomacy Section seeks to partner with a contractor to design and implement a short public awareness campaign and a series of public viewing events across Romania that will bring communities (especially youth) together to watch and celebrate the U.S. National Team and the World Cup.
Objectives
The campaign and events should:
•Highlight the United States historic role as 2026 World Cup host nation.
•Celebrate the U.S. National Team’s participation in the 2026 World Cup.
•Highlight America’s leadership in sports diplomacy, and the American values of sportsmanship, fair play, and open competition.
Period of Performance
•Campaign kickoff: approximately one week prior to the opening match (June 11, 2026).
•Public viewing events: June 11 – July 19, 2026.
1. Pre-Tournament Awareness Campaign
- Develop and run a short media/digital campaign in early June 2026 to highlight U.S. hosting of the FIFA World Cup.
- Promote the upcoming viewing events.
2. Viewing Events
Organize and host a number of public viewing events of FIFA World Cup matches in public spaces throughout Romania. throughout Romania:
Events must include:
▪U.S. National Team matches.
▪Other high-interest matches as necessary (e.g., Romania’s matches, finals, or prime-time games).
▪Public access to event, no ticket sales
3. Event Delivery
- The contractor is responsible for running the events on-site, including staffing, logistics, coordination with embassy and local government officials, and technical support.
- Provide light refreshments and promotional materials.
- Ensure Embassy-approved branding is visible at each event.
4. Minimum Equipment Package For each event, the contractor must ensure availability and set-up of:
- Projector(s)
- Projection screen(s)
- Sound system
- Stable streaming capability sufficient for live broadcasting of matches
5. Promotion and Audience Engagement
- Advertise events locally and nationally (social media, posters, local press if feasible).
- Incorporate interactive elements for participants.
6. Monitoring and Evaluation
- Track attendance and collect photos/video content for embassy use (including appropriate permission).
- Provide short reports/photos within 5 days of each event.
- Submit a final report with metrics and evaluation.
Deliverables
•Campaign plan and promotion strategy (due May 2026).
•Plane and execution of 10 viewing events across the identified cities.
•Event reports (rolling, within 5 days of each event).
•Final report with metrics, attendance, and lessons learned (August 2026).
Budget
•Proposals must not exceed $30,000 USD (inclusive of all design, production, promotion, staffing, equipment rental, refreshments, reporting costs, and VAT).
•Offerors should provide a detailed line-item budget.
Files
| File | Type | Posted |
|---|---|---|
| Scope of Work for USA World Cup 2026 (2).pdf | ||
| SF-1449- 19R01025Q0023.pdf | ||
| RFQ-19R01025Q0023.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity