Dental chairs

The Indian Health Service (IHS), Phoenix Area Office is conducting a sources sought notice for the procurement of five ADEC dental chairs and associated accessories for delivery to Phoenix Indian Medical Center in Phoenix, Arizona. This market research initiative is designed to identify qualified contractors and assess the feasibility of a small business set-aside prior to issuing a formal RFQ or RFP. All equipment must be new condition only, with remanufactured or gray market items explicitly prohibited. Vendors must be Original Equipment Manufacturers, authorized dealers, authorized distributors, or authorized resellers capable of providing OEM warranty and service maintenance support. Responses must include authorization letters from the manufacturer and certifications identifying the vendor as an Indian Small Business Economic Enterprise or Native American-owned small business. The government will not split this requirement, requiring all equipment, services, and options to be included in a single response. Responses are due by 5:00 PM EST on April 29, 2026, with technical questions directed to Sara Hubbard at sara.hubbard@ihs.gov and submissions sent to Phil Wendzillo at phillip.wendzillo@ihs.gov.

This opportunity is set aside exclusively for Indian Small Business Economic Enterprise (ISBEE) vendors or Native American-owned small businesses, as authorized under the Buy Indian Act. The procurement specifically calls for five A-dec 511 Dental Chairs and five A-dec 541-541 12 O'Clock Duo INSTM Delivery Systems with specified accessories and configurations, requiring A-dec certified personnel for both de-installation of existing equipment and installation of new systems. The Statement of Work specifies comprehensive services including at least two pre-installation site visits, performance testing and inspection, end-user training, and a minimum five-year warranty on parts and labor beginning upon IHS acceptance. The period of performance extends from award through a base term plus four option years, providing a multi-year service relationship with the selected contractor. No specific award value is disclosed in this sources sought notice, as this is a preliminary market research phase intended to inform the structure and requirements of the eventual formal solicitation.