Dell servers, poweredge R660 rack server
Closed Solicitation Posted
- Solicitation number
- 75H71325Q00035
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 334111 Electronic Computer Manufacturing
- Place of performance
- Oregon 97209, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS) Portland Area Office is seeking to procure two Dell PowerEdge R660 Rack Servers through solicitation 75H71325Q00035, a combined synopsis/solicitation for commercial items. The servers must be brand-name Dell equipment featuring dual Intel Xeon Platinum 8462Y+ processors, 16x 32GB DDR5 RDIMMs, 480GB SSD SATA drives, and comprehensive hardware support including 36 months of basic next business day service and 60 months of ProSupport onsite service. Key contract requirements include firm fixed pricing presented as total aggregate amounts per server, estimated delivery dates, completed Indian Small Business Economic Enterprise representation forms, active SAM registration with UEID and CAGE codes, and guaranteed inside delivery coordination with the Contracting Officer Representative. Evaluation will prioritize cost selection among qualified vendors, with quotes requiring electronic submission through the Invoice Processing Platform and payment via electronic funds transfer. Questions must be submitted by 12:00 pm PST on July 29, 2025, with final quotes due by 12:00 pm PST on July 31, 2025.
This procurement operates under a two-tier cascading set-aside structure mandated by the Buy Indian Act, with primary preference given to Indian Small Business Economic Enterprises and secondary consideration to other small business concerns if insufficient competition exists from ISBEE vendors. The acquisition represents a brand-name essential purchase justified by the need to maintain compatibility with existing Dell infrastructure and minimize service interruptions to patient care administrative functions. While specific award values are not disclosed, the procurement falls under the simplified acquisition threshold with a NAICS code of 334111 and size standard of 1,250 employees. The two servers will be delivered FOB destination to the Portland Area Office at 1414 NW Northrup, Suite 800, Portland, Oregon 97209, with specific logistical constraints including no loading dock availability, street parking only, elevator weight limits of 3,500 pounds, and door entry width restrictions of 38 inches that prevent pallet delivery. Performance will occur in Portland, Oregon, with delivery coordination through the designated Contracting Officer Representative.
Notice text
This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a separate written solicitation will not be issued.
The Indian Health Service (IHS), Portland Area Office (PAO), Division of Information Resource Management (DIRM) has a requirement for brand name equipment, in Portland, Oregon.
Solicitation number 75H71325Q00035 Dell Servers, Poweredge R660 Rack Server, quantity of 2 each, in accordance with attached specifications is issued as a Request for Quote (RFQ). The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2025-03.
The associated North American Industrial Classification System (NAICS) code for this request is 334111 with a business size standard of 1,250.
Prospective Offerors are invited to submit quotes in reference to the solicitation cited above. The quote should include, at a minimum, the following:
1. Firm Fixed Pricing, in the form of total aggregate amount for each server, do not list multiple line costs for the server.
2. Estimated delivery date, ARO.
3. Completed & signed Indian Small Business Economic Enterprise Representation Form (ISBEE)
4. UEID number & cage code number, associated with the System for Award Management (SAM) registration.
5. Payment Terms for a federal Government procurement award.
6. Vendor point of contact’s full name, email address and a direct telephone number.
7. Guarantee inside delivery of servers, upon collaboration with the Contracting Officer Representative for delivery date to be established. There is not a loading dock, only street parking is available. There is not a freight elevator. The elevator weight limit is 3,500 lbs. Door entry width is 38 inches, pallets do not fit through the doorway.
Set-Aside:
Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. If IHS does not receive enough competition and/or reasonably priced offers from ISBEE set-aside, IHS will then evaluate quotes and consider for award to other small business concerns. Any acquisition resulting from this 2-tier cascading set-aside will be as follows:
1st Tier: Indian Small Business Economic Enterprises 2nd Tier: Other Small Business Concerns
ONLY ONE AWARD WILL RESULT FROM THIS SOLICITATION.
Other Details
SAM Requirement - This solicitation requires registration with the sam.gov prior to award, pursuant to applicable regulations and guidelines. Registration can be found at https://www.sam.gov. Vendor must have an active UEI number.
Invoicing – Invoices submitted under an award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payments Requests (FEB 2022).
Payment – All payments by the Government under an award shall be made by electronic funds transfer (EFT), per
FAR 52.232.33 (OCT 2018).
The contract line items (CLINs) structure is as shown below:
CLIN 0001: Dell, Poweredge R660 Rack Server, 2 EA, Unit Price ________, Total Price_________.
*See attached specifications document for details for the servers.
The purpose of this acquisition is to purchase two (2) rack servers, at the Portland Area Office, located in Portland, Oregon. This is a brand name requirement. Only manufacture certified original and new equipment should be quoted.
Delivery and acceptance terms for this order is FOB destination. Delivery Address: Portland Area Office, 1414 NW Northrup, Suite 800, Portland, Oregon 97209. (Attn: Jonathan Hubbard, Phone: 503-414-7752)
Question submission: Interested offerors must submit any questions concerning this solicitation no later than 12:00 pm (PST) on 07/29/2025. All questions must be submitted by email to Morningstar.Smith@ihs.gov, include identifier “75H71325Q00035” in the subject line.
Quote are due by 12:00 pm (PST) on 07/31/2025. Email the quote and the self-certification form (ISBEE) to Morningstar.Smith@ihs.gov.
Quoter must confirm procurement staff’s receipt of their quote and include identifier “75H71325Q00035” in the subject line of the email submission.
Files
| File | Type | Posted |
|---|---|---|
| A14 BRAND NAME JUSTIFICATION FOR SAM POSTING_Redacted.pdf | ||
| A04 SPECIFICATION.pdf | ||
| SELF CERT BUY INDIAN ACT.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Dell servers, poweredge R660 rack server | Pre-Solicitation |
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