DE10--RFI_eCAMS Software Support (VA-25-00090041)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10B26Q0057
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- DE10 IT and Telecom - End User as a Service: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center is seeking Operations and Maintenance (O&M) and change request support for its Electronic Claims Adjudication Management System (eCAMS), which processes healthcare claims for private providers outside VA medical facilities. This is a Request for Information (RFI) issued for market research and acquisition planning purposes only, not a formal solicitation, and interested contractors should submit capabilities statements addressing their technical approach, company size status, teaming arrangements, readiness to perform, and estimated cost ranges. The VA has determined that it will contract directly with the proprietary owner of the software for this support; therefore, responses should demonstrate how vendors can provide O&M support without invalidating existing software licenses. Interested parties must mark proprietary or competition-sensitive information in their responses, and all direct or indirect costs incurred in responding are the responsibility of the vendor, as the Government will not compensate respondents and any resulting contract will follow a competitive process. The response deadline is February 6, 2026, at 5:00 PM Eastern Time, and responses should be submitted to Contract Specialist Evan Lee.
This opportunity carries no set-aside designation and will be awarded directly to the proprietary software owner, with Acentra Health, Inc. identified as the current software license holder. The contract is valued at up to $25 million across a 12-month base period with four 12-month option periods. Key technical requirements include supporting a high-availability system capable of processing up to 30 million claims annually with 5,000 concurrent users, maintaining 85 percent auto-adjudication rates, and ensuring compliance with extensive VA security and privacy standards. The eCAMS system supports four healthcare programs: the National Dialysis Services Contract, Camp Lejeune Family Member Program, Other Government Agencies, and Community Care Non-Network Claims. The NAICS code applicable to this procurement is 541519 (Other Computer Related Services), and the Product Service Code is DE10.
Notice text
2 versions
Update #2 · Latest ·
VA has determined that at this time VA will seek only Operations & Maintenance support for the current system and contract directly with the proprietary owner of the software
Update #1 ·
REQUEST FOR INFORMATION (RFI)
INTRODUCTION: THIS IS NOT SOLICITATION. This RFI is issued for information and planning purposes only, do not submit a proposal. There is no obligation for the Government to acquire any products or services described in this RFI. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs (VA) in developing its acquisition strategy and Performance Work Statement (PWS). Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI.
BACKGROUND
The Department of Veterans Affairs (VA), Financial Services Center (FSC) adjudicates and pays healthcare claims from private providers outside of VA's medical facilities. The VA requires a cost and schedule estimate to provide Operations and Maintenance (O&M) and change request (CR) support for our current medical claims adjudication and processing system (eCAMS) for healthcare claims transactions.
QUESTIONS AND CRITICAL CONSIDERATIONS FOR INTERESTED CONTRACTORS
Responses are solely treated as information for the Government to consider. Direct or indirect costs incurred in response to this RFI are at the expense of the vendor, not the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that might be awarded based on information received or derived from this RFI will be the outcome of a competitive process. It is requested that all companies interested in participating in this effort to note their interest and respond to the areas identified in the Capabilities Statement section below.  Provide a summary of your technical approach to meet the stated objective below.
OBJECTIVEÂ
The VA is seeking sources that provide software support, including O&M and implement change requests in accordance with the attached draft PWS. In addition, VA is seeking vendors to do the work described in the PWS without invalidating our software license with Acentra Health; which does not grant the VA the right to eCAMS software source code.
CAPABILITIES STATEMENT
Please provide Point of Contact information (name, email address, address, telephone, and fax numbers).
Please identify your company s size status based upon the applicable NAICS code of 541519. If in responding to this RFI, you believe another NAICS code should be applicable, please identify the NAICS code you consider appropriate for this effort along with detailed supporting rationale.
Please provide details regarding proposed joint ventures, teaming arrangements, strategic alliances or other business arrangements needed to meet Federal Acquisition Register or VA Acquisition Register
Is your company able to do the work described in the Performance Work Statement (PWS) without invalidating the VA s software license with Acentra Health, Inc.?
How long after contract award would your company be ready to perform the work described in the attached PWS?
In order to build an appropriate cost estimate, what would be your recommended cost range?
Please provide information if services and products are available under any Federal Contract Vehicle, e.g., GWACs, GSA Federal Supply Schedule, T4NG, etc.
RESPONSE SUBMISSION
Please submit responses via email to Evan Lee, Contract Specialist at Evan.Lee1@va.gov by 2:00 pm Eastern Daylight Time, November 3, 2025. VA reserves the right to not reply to any emails, responses, and/or materials submitted.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Files
| File | Type | Posted |
|---|---|---|
| 36C10B26Q0057_1.docx | DOCX document | |
| 36C10B26Q0057.docx | DOCX document | |
| Performance Work Statement - eCAMS Support - v1-0.docx | DOCX document |
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