DAFITC Education and Training Event

The 42d Contracting Squadron at Maxwell Air Force Base, Alabama, on behalf of Air University, is seeking qualified sources to provide non-personal services for planning, organizing, marketing, and executing the annual DAFITC (Department of the Air Force Information Technology and Cyberpower) Education and Training Event. This Department of the Air Force Air Education and Training Command procurement focuses on coordinating a three-day event featuring keynote speakers, seminar sessions, and an exhibition hall, with annual themes addressing cyberpower, IT acquisition reforms, initiatives, and technical solutions. Interested contractors must demonstrate experience coordinating events of at least 1,000 attendees and should preferably possess experience with live video streaming, event website development, and mobile application creation. The government explicitly states this is a sources sought synopsis to inform acquisition strategy only; no solicitation currently exists and no contracts will be awarded based on this pre-solicitation notice. Contractors must submit a no-cost technical approach by 13:00 Central Daylight Time on May 7, 2026, to Lachandra Thompson at lachandra.thompson@us.af.mil and SSgt Bryant Nguyen at bryant.nguyen@us.af.mil, with responses being non-reimbursable and potentially incorporated into future formal solicitations.

This procurement carries no set-aside designation. The anticipated event will accommodate up to 1,700 attendees for keynote sessions and up to 3,000 attendees in the exhibition hall. Key service requirements include securing government hotel room blocks at per diem rates across Montgomery-area hotels for at least 30 percent of inventory, developing a fully functioning mobile application with real-time updates and session management, creating an event website with online registration and robo-email capability, coordinating up to 12 concurrent seminar sessions with badge scanning and real-time attendee tracking, and managing a virtual tech expo platform for vendor booths. The event will require IT/AV support for up to 18 rooms and live managed video broadcast capability for 10 simultaneous presentations. No award value or budget range is specified in this sources sought notice, and responses should include company information such as CAGE Code, DUNS Number, and NAICS codes, with 561920 identified as the primary classification for Convention and Trade Show Organizers.