Custom Clearance
Closed Solicitation Posted
- Solicitation number
- FA558725Q1009
- Agency
- Air Forces Europe and Africa Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 488510 Freight Transportation Arrangement
- Place of performance
- RAF Mildenhall Suffolk United Kingdom
- Points of contact
-
- Nathan Worswick nathan.worswick@us.af.mil (314) 226-1782
- Valerie Cuevas valerie.cuevas@us.af.mil +18340851
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is seeking a service provider to perform customs clearance services for United States Visiting Forces in the United Kingdom. The contractor must enter data into the HM Revenue and Customs Declaration System (CDS) using pro-forma documents provided by USAFE-UK, ensuring all customs clearances are completed within 1-3 business days depending on cargo type. Key requirements include maintaining no more than three validated errors within any 30-day period, ensuring USVF exemption from import duty and VAT, and having working access to CDS software and HMRC customs portals. The contract will be awarded using Lowest Price Technically Acceptable (LPTA) procedures, with evaluation based on technical acceptability across two subfactors (Performance Plan and Mission Essential Plan) and price. Proposals are due August 12, 2025, with the contract period running from September 5, 2025, to September 4, 2030.
This opportunity has no set-aside designation and is open to all qualified contractors. The current contract (FA558722C0006) is valued at £891,000 and handles approximately 1,319 goods shipments annually, including 1,104 truck shipments using Form 302, plus various commercial air, sea, military airlift/sealift, and transit shipments. The contract covers both imports (1,236 shipments) and exports (83 shipments), primarily involving transfers from US military facilities in Germany to UK bases. Services will be performed UK-wide with the primary place of performance at Mildenhall, Bury Saint Edmunds. The pricing schedule covers a base year plus four option years, with an additional six-month service extension option built into the evaluation process.
Notice text
HM Revenue and Customs permit USAFE-UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in this PWS. The appointed customs agent (known herein as Service Provider) shall:
- Provide Customs Clearance Services for United States Visiting Forces United Kingdom, and their authorized components within a 3 business day working period.The service provider shall enter Data into HM Revenue and Custom Service (HMRC) Customs Declaration System (CDS) computer program, provided to them on a Pro-Forma document created by USAFE-UK HNCC/T&C, to accomplish the customs clearance. No more than 3 validated errors within a 30 calendar day period are allowed.The provider shall be required to have a working copy of CDS and access to HMRC customs portals to enter the data provided by USAFE-UK HNCC/T&C.The service provider shall use innovative approaches to efficiently and effectively accomplish PWS tasks, functions, and requirements in a quality manner at reduced costs- producing savings whenever possible and fostering pride and ownership in work performed.
- The service provider shall suggest amendments to proposed procedures as appropriate for US Government discussion with HMRC USVF Policy.
- The service provider shall provide trained and competent customs service agents that can consistently provide services IAW the requirements of the USVF customs applicable standards and guidelines. Customs clearance in CDS allows USVF to be exempt from import duty and VAT which will require the service provider to assure this exemption is met. This will be measured by notifications of cargo being cleared and no charges for USVF for those exempt areas.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Combined Synopsis Solicitation.pdf | ||
| Attachment 2 - Pricing Schedule.xlsx | XLSX spreadsheet | |
| Attachment 3 - Applicable Clauses and Provisions.pdf | ||
| Attachment 4 - Performance Work Statement 05 August.pdf | ||
| Attachment 5 - Customs Clearance Solicitation Questions.pdf | ||
| Attachment 6 - ProForma Examples.pdf |
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