Creaform Scan-To-CAD Pro + Inspection & Training (No Substitutes)
Closed Solicitation Posted
- Solicitation number
- BG472899
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334513 Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science, through Brookhaven National Laboratory (BNL), is soliciting an all-inclusive firm fixed price (FFP) quote for Creaform Scan-to-CAD Pro software and inspection equipment with associated training and no substitutes permitted. The procurement requires vendors to provide complete pricing that incorporates all costs including freight, tariffs, packing, and handling fees, with the final price delivered to BNL containing no separate line items for additional charges. Key requirements include vendor registration in the System for Award Management (SAM) with a valid Unique Entity Identifier (UEI), submission of current pricing justification through published price lists or comparable customer invoices to support Department of Energy pricing verification, and compliance with Brookhaven Science Associates' General Terms and Conditions for Commercial Products and Services. Vendors must also provide the country of origin, current lead times, and current UEI information with their quotes. The solicitation was posted on November 20, 2025, with a response deadline of December 11, 2025, allowing vendors approximately three weeks to prepare and submit their quotations.
This procurement carries no set-aside designation and represents a commercial product purchase rather than a services contract. The specific equipment quoted includes the Scan-to-CAD Pro software module, an HP ZBook Fury G11 laptop workstation with specialized graphics capabilities, magnetic targets and reflectors, probe accessories, USB cables, and seven hours of training for up to three personnel. All items are classified with an ESH&Q Risk Level of A3 (Minor) and must comply with BNL's Supplier Quality Assurance Requirements (BNL-QA-101). The place of performance is Upton, New York 11973, with Net 30 payment terms and FOB Destination shipping via UPS Ground specified in the draft purchase order reference BNL-0000472899. While a specific award value is not disclosed in the solicitation notice, the detailed equipment specifications and training requirements in the draft PO provide the quantitative parameters for vendor quotation.
Notice text
Kindly provide a “All Inclusive” FFP (Firm Fixed Price) Quote in my name with the following included:
- Current Date
- Unique Entity Identifier (UEI)
- Country of Origin (COO)
- Lead Time
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
***Please offer BSA any discounts available for your Best Price.
Items to be quoted *(See attached ENCLOSURE A DRAFT PO) *No Substitutes:
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| ENCLOSURE A DRAFT PO.pdf | ||
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf |
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