Cranial Prosthesis Services

The Department of Veterans Affairs, specifically the Washington DC VA Medical Center, has issued a Request for Information seeking qualified vendors to provide cranial prosthesis (medical-grade wig) services for veterans experiencing hair loss due to medical conditions such as chemotherapy, alopecia, or severe burns. The VA plans to award multiple Indefinite Delivery Indefinite Quantity (IDIQ) firm fixed-price contracts to small businesses under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 800 employees. Vendors must demonstrate capabilities to fabricate cranial prostheses meeting comprehensive clinical and cultural specifications, including various hair types (human and synthetic), colors, lengths up to 18 inches, curl patterns, densities, and construction methods. The RFI requires responses addressing technical capabilities, quality assurance, licensing, maintenance, pricing through a detailed 23-line item pricing table, and socio-economic criteria. All responses are due by October 10, 2025, at 5:00 PM EST, with questions directed to Aria.Melville@va.gov.

This opportunity is designated for small businesses only, with no other set-aside categories specified, and no current contractors or incumbents are identified in the documentation. The VA intends to structure the contract with a base year of twelve months followed by four optional twelve-month periods, creating a potential five-year contract duration. The comprehensive pricing structure includes 23 different line items covering various prosthesis configurations, services, and fees to accommodate diverse veteran needs across different hair types, lengths, colors, and cultural requirements. The VA emphasizes that these prostheses are medically necessary devices that significantly contribute to veterans' mental health and overall quality of life by providing comfortable, natural-looking hair replacement solutions. The anticipated formal solicitation will be posted on SAM.gov following the completion of this market research phase.