Court Reporting, Certified Summarized or Verbatim Transcription
Closed Pre-Solicitation Posted
- Solicitation number
- W50S9B27Q0001
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561492 Court Reporting and Stenotype Services
- Place of performance
- Langley AFB, Virginia 23665, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking capability statements for court reporting, certified summarized or verbatim transcription services under a total Small Business set-aside, with responses due by September 14, 2026. Although this is a market research notice (FAR Part 10 sources sought) and does not constitute a solicitation, the agency will evaluate expressions of interest from other socioeconomic categories, including 8(a), SDVOSB, WOSB, and HUBZone, to establish optimal procurement strategy.
The Virginia Air National Guard Legal Office will receive services covering court reporter attendance at hearings, verbatim transcription of audio recordings, and delivery of authenticated transcripts in both electronic (.pdf) and hard-copy formats within defined timelines: initial transcript within 30 calendar days of hearing completion, final copies within 14 calendar days after authentication. All transcription work must be conducted within the United States. Contractors must identify speakers throughout documents, redact witness and interviewee names from external documents, maintain strict confidentiality, and surrender physical audio files to the Contracting Officer's Representative after each call.
Interested sources must submit capability statements demonstrating operational readiness to meet these requirements. The NAICS category is Court Reporting and Stenotype Services (561492); the PSC code is Support—Administrative: Court Reporting (R606).
Notice text
This is a Sources Sought Notice issued solely for information and planning purposes (market research) pursuant to FAR Part 10. This notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), nor does it guarantee a future solicitation.
The Government is seeking capability statements from qualified Small Business concerns. Although this requirement is primarily planned as a 100% Small Business set-aside, expressions of interest from other socioeconomic categories (e.g., 8(a), SDVOSB, WOSB, HUBZone) will be evaluated to establish the optimal procurement strategy.
Scope of Work & Task Requirements: The requirement shall include the following tasks
Task 1 – The service provider shall provide court reporter services at hearings.
Task 2 – The service provider shall provide verbatim legal transcription of all audio files.
Task 3 – The service provider shall ensure all transcription work is conducted within the United States.
Task 4 -- The service provider shall not include names of witnesses or interviewees on any external documents.
Task 5 – The service provider shall identify speakers throughout the documents.
Task 6- The service provider shall provide an initial TRANSCRIPT via electronic copy (.pdf) of each hearing to the
Virginia Air National Guard Legal Office for authentication no later than 30 calendar days of the completion of the
hearing.
Task 7 - After authentication, the service provider shall provide the Virginia Air National Guard Legal Office with
one final hard copy (paper) and one final electronic copy (.pdf), within 14 calendar days.
Task 8 - The service provider shall ensure transcripts are maintained in strict confidence and free from unauthorized
disclosure.
Task 9 - The service provider shall turn over physical audio files after each call to the COR.
Interested sources must submit a capability statement demonstrating their ability to fulfill the operational requirements outlined in this notice. Submissions must address the following elements:
-
Company Profile and Administrative Information: Provide the company's full legal business name, physical address, point of contact details (name, email, phone number), CAGE Code, and Unique Entity Identifier (UEI) registered in SAM.gov.
-
Business Size and Socioeconomic Status: Clearly identify business size and all socioeconomic certifications under NAICS code 561492 (e.g., Small Business, Service-Disabled Veteran-Owned Small Business [SDVOSB], Woman-Owned Small Business [WOSB], 8(a) Program Participant, or HUBZone).
-
Technical Capability and Personnel Qualifications: Describe your firm's core qualifications, including experience providing certified court reporters for live military/legal hearings, verbatim legal transcription proficiency, quality control processes, and capacity to consistently meet the 30-day draft and 14-day final delivery schedules.
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| R606 Court Repoting Service | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business |
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