Corona Top Heraldic Dinner A/V equipment rental with service
Closed Solicitation Posted
- Solicitation number
- FA860124Q0092
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center is seeking quotes for a commercial items contract to provide audio/visual equipment rental and services for the annual Corona Top Heraldic Dinner event at Wright Patterson AFB on June 25, 2024. The government requires a vendor to lease A/V equipment and provide associated services to operate and monitor the equipment for the 3-day period from June 24-26, 2024. Quotes are due by May 3, 2024 at 1:00 PM EST and must conform to the specified Contract Line Item Number (CLIN) structure. The government will award a firm-fixed price contract to the responsible offeror that submits the lowest priced, technically acceptable quote, provided the price is determined fair and reasonable. The government reserves the right to award without discussions or make no award.
This requirement is a 100% small business set-aside under NAICS code 532490 with a $40M size standard. The place of performance is Wright Patterson AFB, OH. The period of performance is 3 calendar days. The government has provided a Performance Work Statement detailing the specific A/V equipment and service requirements, including a minimum of 45 wireless handheld microphones for a 100' x 8' dining table in a 1,000 square foot "Center Stage" event area within an 80-foot tall aircraft hangar.
Notice text
2 versions
Update #2 · Latest ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 18 April 2024
Title: Corona Top Heraldic Dinner A/V equipment rental with service
Request for Quote (RFQ) / Solicitation Number: FA860124Q0092
Quotes Due: 3 May 2024 at 1:00 PM EST
Contact Point(s): Melissa Prickett, Contract Specialist Email: melissa.prickett@us.af.mil
Contact Point(s): Jennifer Jensen, SSgt, Contracting Officer Email: jennifer.jensen.10@us.af.mil
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to award without discussions or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
This requirement shall be 100% small business set aside under NAICS 532490 with a size standard of $40M.
Requirement: Corona Top is the annual summit meeting of all the senior Air Force leadership. The Heraldic Dinner is traditionally the highlight of the evening entertainment and a premier annual event. The 2024 Corona Top event will be held on the evening of 25 June 2024 at the National Museum of the Air Force at Wright Patterson AFB, OH (WPAFB). The government is looking to lease audio visual equipment for the event with the awarded vendor working the entire event to operate and monitor the equipment. See details for requirements in the PWS.
The contractor must have provided audio equipment, set-up, on-site technical assistance and support for at least three (3) senior executive functions involving Fortune 100 C-level executives or formal military functions involving senior top-level Department of Defense personnel
CLIN Supplies/Service Quantity Unit Unit Price Total Amount
0001 Audio/visual equipment rental and services IAW the PWS 1 EA
Period of Performance: The Period of Performance (POP) is 3 calendar days from 24 June 2024 to 26 June 2024. See details regarding the performance in the PWS.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860124Q0092 until 24 April 2024 at 2:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to melissa.prickett@us.af.mil and jennifer.jensen.10@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at melissa.prickett@us.af.mil and Contracting Officer at jennifer.jensen.10@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than3 May 2024 at 1:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860124Q0092, Heraldic dinner A/V equipment rental and service” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall compete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
Solicitation
Performance Work Statement
Wage determination
*New Attachment- Questions & Answers
*New Attachment- Microphone set-up photo
*New Attachment- Hangar Layout
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Pricing Quoted (GSA, open market, etc.): ____________________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
**29 April 2024- UPDATE TO SOLICITATION TO INCLUDE QUESTIONS AND ANSWERS AND TWO LAYOUT ATTACHMENTS**
Update #1 ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 18 April 2024
Title: Corona Top Heraldic Dinner A/V equipment rental with service
Request for Quote (RFQ) / Solicitation Number: FA860124Q0092
Quotes Due: 3 May 2024 at 1:00 PM EST
Contact Point(s): Melissa Prickett, Contract Specialist Email: melissa.prickett@us.af.mil
Contact Point(s): Jennifer Jensen, SSgt, Contracting Officer Email: jennifer.jensen.10@us.af.mil
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to award without discussions or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
This requirement shall be 100% small business set aside under NAICS 532490 with a size standard of $40M.
Requirement: Corona Top is the annual summit meeting of all the senior Air Force leadership. The Heraldic Dinner is traditionally the highlight of the evening entertainment and a premier annual event. The 2024 Corona Top event will be held on the evening of 25 June 2024 at the National Museum of the Air Force at Wright Patterson AFB, OH (WPAFB). The government is looking to lease audio visual equipment for the event with the awarded vendor working the entire event to operate and monitor the equipment. See details for requirements in the PWS.
CLIN Supplies/Service Quantity Unit Unit Price Total Amount
0001 Audio/visual equipment rental and services IAW the PWS 1 EA
Period of Performance: The Period of Performance (POP) is 3 calendar days from 24 June 2024 to 26 June 2024. See details regarding the performance in the PWS.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860124Q0092 until 24 April 2024 at 2:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to melissa.prickett@us.af.mil and jennifer.jensen.10@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at melissa.prickett@us.af.mil and Contracting Officer at jennifer.jensen.10@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than3 May 2024 at 1:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860124Q0092, Heraldic dinner A/V equipment rental and service” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall compete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
Solicitation
Performance Work Statement
Wage determination
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Pricing Quoted (GSA, open market, etc.): ____________________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
Files
| File | Type | Posted |
|---|---|---|
| Photo Showing Microphones.jpeg | JPEG file | |
| Hanger Layout.pdf | ||
| Questions and Answers.pdf | ||
| Attachment 1 - PERFORMANCE WORK STATEMENT.pdf | ||
| Solicitation - FA860124Q0092.pdf | ||
| Attachment 2 - Wage Determination 2015-4731_12262023.pdf |
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