Copier Maintenance Services for the Nevada Army National Guard
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W9124X25QA013
- Agency
-
Nevada National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- PSC
- J074 Maint/Repair/Rebuild Of Equipment- Office Machines/Text Processing Sys/Visible Record Equipment
- Place of performance
- Nevada, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Nevada Army National Guard is soliciting copier maintenance services for 90 Canon Image Runner Advance digital multi-function devices located throughout Nevada, with an estimated monthly volume of 225,000 black and white copies. The solicitation, numbered W9124X-25-Q-A013, requires a contractor that is part of the Canon Authorized Dealer Network and can provide comprehensive maintenance services including on-call repairs, OEM parts, preventative maintenance kits, and certified technicians. The contractor must provide all service calls, parts, drum units, imaging units, developer, black toner, and preventative maintenance under a firm fixed price arrangement. The government will evaluate quotations using a trade-off process based on best value, with technical capability and past performance weighted more heavily than price. Questions regarding the solicitation must be submitted by August 11, 2025, at 11:30 PM, and all quotations are due by August 25, 2025, at 11:30 PM PDT via email to the contracting officer.
This is an unrestricted procurement with no set-aside designation, though it includes women-owned small business (WOSB) considerations. The contract structure includes a base 12-month period from September 1, 2025, through August 31, 2026, with four additional 12-month option periods that could extend the contract through August 31, 2030, creating a potential five-year total performance period. The contractor must provide coverage across multiple Nevada locations including Reno/Sparks, Fallon, Carson City, and the greater Las Vegas area. Pricing will be established on a per-copy basis under the firm fixed price contract type. The solicitation includes wage determinations for multiple Nevada counties (Clark, Carson City, Washoe, and Churchill), indicating that prevailing wage requirements may apply to the contractor's personnel performing services under this contract.
Notice text
Solicitation
Nevada Army National Guard
Copier Maintenance Services
Reference RFQ# W9124X-25-Q-A013
Requesting Agency: Nevada Army National Guard (NVARNG)
Purchasing Agency: NVARNG USPFO Purchasing and Contracting Office
2452 FAIRVIEW DR
CARSON CITY, NV 89701
This is a solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested on the provided SF 1449.
This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. This solicitation incorporates the provisions and clauses that are in effect in the Federal Acquisition Regulation and applicable supplements on the date this solicitation was issued. In order to be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in accordance with all aspects of this Request for Quote (RFQ).
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 06/11/2025, and Defense Federal Acquisition Regulation Supplement (DFARS) effective 01/17/2025.
The NAICS code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance. The Product Service Code (PSC) designation is J074 - Maint/repair/rebuild Of Equipment- Office Machines/text Processing Sys/visible Record Equipment.
Evaluation of the quote will be based on a Trade Off process; award will be made to the vendor whose response represents the Best Value to the government. **NOTE** Please see the FAR clause 52.212-2 – Evaluation – Commercial Products and Commercial Services for full evaluation information and responsibility requirements.
This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None
Set-Aside: Unrestricted
Questions and requests for clarification in response to this solicitation shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.milno later than the date and time below:
LAST DATE TO SUBMIT QUESTIONS/CLARIFICATIONS: Monday, August 11, 2025 by 11:30 PM
Responses will be consolidated and posted as an amendment to this solicitation.
Quotations in response to this solicitation must be on the SF 1449 and shall be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.milno later than the date and time below:
SOLICITATION CLOSING DATE: Monday, August 25, 2025
SOLICITATION CLOSING TIME: 11:30 PM PDT
Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements will not be considered for award. Interested offeror quotations shall be valid for at least 15 days after the solicitation close date.
Description: The Nevada Army National Guard (NVANG) requires copier maintenance services for 90 Canon MFP machines throughout the state. Please see the attached Performance Work Statement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Copier Maintenance Services for the Nevada Army National Guard | Award Notice | |
| This notice | Solicitation | |
| Copier Maintenance Services for the Nevada Army National Guard | Pre-Solicitation |
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