Copier Maintenance Services for the Nevada Army National Guard

The Nevada Army National Guard is seeking copier maintenance services for 90 government-owned Canon Image Runner Advance digital multi-function devices located throughout Nevada. The Department of the Army Nevada Army National Guard will issue a solicitation on or around August 5, 2025, for comprehensive maintenance services including on-call repairs, parts replacement, preventative maintenance, and system updates. The contractor must provide factory-certified technicians who will perform maintenance according to manufacturer standards, comply with EPA guidelines, and ensure Section 508 compliance. Service locations include Reno, Sparks, Fallon, Carson City, and Las Vegas areas, with requirements for next-business-day response times and 100% compliance with repair and maintenance objectives. The pricing model will be a firm fixed price per-copy maintenance service plan without minimums or overages, and responses are due by August 26, 2025.

This procurement does not utilize any set-aside designations and is open to all qualified contractors. The contract structure includes a base 12-month period with four 12-month option periods, potentially extending from September 2025 through August 2030 for a total of five years. The maintenance plan must accommodate an estimated monthly volume of approximately 225,000 black and white copies across all 90 Canon multifunction devices. The contractor will be responsible for providing all labor, parts, transportation, and tools necessary to service the equipment at multiple Nevada locations. No incumbent contractor or current service provider is identified in the pre-solicitation notice, and no specific budget range or estimated contract value has been disclosed at this stage.