Conference site to host the National Poultry Improvement Plan’s Biennial Conference in Salt Lake City, UT
Closed Solicitation Posted
- Solicitation number
- 12639525Q0249
- Agency
-
Marketing and Regulatory Programs Business Services
Animal and Plant Health Inspection Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Salt Lake City, Utah, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Animal and Plant Health Inspection Service is seeking a hotel conference site to host the National Poultry Improvement Plan's Biennial Conference in Salt Lake City, Utah. The procurement is structured as a combined synopsis/solicitation under FAR Parts 12 and 13 for commercial services, requiring conference room facilities and audio-visual services to support an event that typically attracts 200-300 attendees from the poultry industry, government agencies, and other stakeholders. The successful vendor must provide a venue capable of accommodating 275 people in multiple meeting rooms, along with a headquarters room for 16 people and extensive audio-visual equipment including projectors, screens, podiums, and microphones. Award will be made to the responsible offeror whose proposal is most advantageous to the government based on price and technical factors. The solicitation number is 12639525Q0249, and quotations must be submitted by October 7, 2025, with no separate written solicitation to follow.
This opportunity is designated as a Total Small Business Set-Aside under NAICS code 561920 (Convention and Trade Show Organizers) with a size standard of $20 million in annual receipts. The conference must be held no later than September 18, 2026, with preferred date ranges including June 1-5, June 8-12, August 10-14, August 17-21, and August 24-28, 2026, spanning six consecutive days. The venue requirements include a block of 250 guest rooms, which will be paid for by conference participants at the prevailing government per diem rate for the Salt Lake City area. Performance will take place in Salt Lake City, Utah, and the contract will result in a firm fixed-price purchase order. No incumbent contractor or specific budget range is mentioned in the solicitation materials, though the government file indicates this is a biennial event suggesting an established procurement cycle.
Notice text
2 versions
Update #2 · Latest ·
1. This is a combined synopsis/solicitation for commercial services- prepared in accordance with Federal Acquisition Regulation (FAR) 12 and Part 13 and supplemental information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. This combined synopsis/solicitation will result in a firm fixed price purchase order.
2. The solicitation number for this effort is 12639525Q0249and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
3. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://farsite.hill.af.mil/
4. Simplified procurement procedures will be used for this acquisition per Federal Acquisition Regulation (FAR) Part 13. This requirement is being offered as a Small Business Set-Aside. The NAICS code is 561920. The small business size standard is $20 million.
5. This requirement is for the United States Department of Agriculture (USDA).
6. REQUIREMENTS AND QUANTITIES: USDA is seeking a hotel conference site to host the National Poultry Improvement Plan’s Biennial Conference in Salt Lake City, UT. Blocked Guest Rooms will be paid for by participants. See attached RFQ 12639525Q0249 attachment located in the attachment section of this notice.
7. Location will be Salt Lake City UT and be held no later than September 18. 2026.
Preferred dates are:
June 1-5, 2026
June 8-12, 2026
August 10-14, 2026
August 17-21, 2026
August 24-28, 2026
8. The provision at 52.212-1 Instructions to Offerors - Commercial applies to this solicitation.
9. Award will be made to the responsible offeror whose offer conforming to this combined synopsis/solicitation will be most advantageous to the Government, price, and technical factors considered. Technical factors such as hotel location, proximity to airport, hotel amenities, location amenities, meeting room space, audio visual support may be considered. See attached RFQ for additional information and requirements.
10. The provision 52.212-3 Offeror Representations and Certifications - Commercial Items applies to this solicitation. The contractor shall either complete the on-line Offeror Representations and Certifications www.SAM.gov or return a completed copy of the Offeror Representations and Certifications with their quotation.
11. The clause at 52.212-4 Contract Terms and Conditions - Commercial Items and 52.204-17 applies to this acquisition
12. The clause at 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items, applies to this acquisition. The following FAR clauses identified in FAR 52.212-5 are considered checked and are applicable to this acquisition. See attached RFQ for marked clauses.
13. To be awarded this contract, the offeror must be registered in the SAM.gov. SAM.gov information may be found at http://www.beta.SAM.gov.
14. Quotations are due by 11:00 AM Cen, October 7, 2025 Quotes may be sent via e-mail to Jason.l.wilking@usda.gov.
- A COMPLETE QUOTE WILL CONSIST OF THE FOLLOWING:
a. A complete price.
b. Contractors should provide technical capability information for evaluation.
d. A completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items or if not completed in beta.SAM.gov.
Update #1 ·
1. This is a combined synopsis/solicitation for commercial services- prepared in accordance with Federal Acquisition Regulation (FAR) 12 and Part 13 and supplemental information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. This combined synopsis/solicitation will result in a firm fixed price purchase order.
2. The solicitation number for this effort is 12639525Q0249and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
3. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://farsite.hill.af.mil/
4. Simplified procurement procedures will be used for this acquisition per Federal Acquisition Regulation (FAR) Part 13. This requirement is being offered as a Small Business Set-Aside. The NAICS code is 561920. The small business size standard is $20 million.
5. This requirement is for the United States Department of Agriculture (USDA).
6. REQUIREMENTS AND QUANTITIES: USDA is seeking a hotel conference site to host the National Poultry Improvement Plan’s Biennial Conference in Salt Lake City, UT. See attached RFQ 12639525Q0249 attachment located in the attachment section of this notice.
7. Location will be Salt Lake City UT and be held no later than September 18. 2026.
Preferred dates are:
June 1-5, 2026
June 8-12, 2026
August 10-14, 2026
August 17-21, 2026
August 24-28, 2026
8. The provision at 52.212-1 Instructions to Offerors - Commercial applies to this solicitation.
9. Award will be made to the responsible offeror whose offer conforming to this combined synopsis/solicitation will be most advantageous to the Government, price, and technical factors (such as Meeting room space, Audio Visual Support) considered. See attached RFQ for additional information.
10. The provision 52.212-3 Offeror Representations and Certifications - Commercial Items applies to this solicitation. The contractor shall either complete the on-line Offeror Representations and Certifications www.SAM.gov or return a completed copy of the Offeror Representations and Certifications with their quotation.
11. The clause at 52.212-4 Contract Terms and Conditions - Commercial Items and 52.204-17 applies to this acquisition
12. The clause at 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items, applies to this acquisition. The following FAR clauses identified in FAR 52.212-5 are considered checked and are applicable to this acquisition. See attached RFQ for marked clauses.
13. To be awarded this contract, the offeror must be registered in the SAM.gov. SAM.gov information may be found at http://www.beta.SAM.gov.
14. Quotations are due by 11:00 AM Cen, October 7, 2025 Quotes may be sent via e-mail to Jason.l.wilking@usda.gov.
- A COMPLETE QUOTE WILL CONSIST OF THE FOLLOWING:
a. A complete price.
b. Contractors should provide technical capability information for evaluation.
d. A completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items or if not completed in beta.SAM.gov.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 12639525Q0249.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| National Animal Health Laboratory Network (NAHLN) | Special Notice |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity