Concert Hall Rental - The Music Center at Strathmore

Sources Sought Notice

THIS IS A Sources Sought Notice ONLY.  The U.S. Government currently intends to award a contract for a Concert Hall Rental on a SOLE SOURCE basis but is seeking vendors that may be able to perform this requirement in order to support a competitive procurement. Accordingly, the U.S. Government highly encourages all interested businesses (large and small) to respond to this source sought synopsis. In addition, small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), must describe their identifying capabilities in meeting the requirements at a fair market price, i.e., information which may help support a set-aside.

The proposed sole source Firm Fixed Price contract to The Music Center at Strathmore will provide a Concert Hall Rental for The US Army Military District of Washington’s Star Wars Show for The United States Army Band “Pershing’s Own on 4 May 2025. The U.S. Army Band “Pershing’s Own” will present one concert at The Music Center at Strathmore. This concert will showcase the most prestigious military orchestra of the U.S. Army while bringing to the Washington D.C. community a special insight to the U.S. Army through musical entertainment. The concert is open to area students, veterans, active-duty personnel, and the general public. Due to the scope of this concert (which targets residents of the D.C. Metropolitan area, to include Fairfax Co., Arlington Co., Anne Arundel Co., Montgomery Co., Prince William Co., Loudoun Co., Prince Georges Co., and Baltimore City), a larger facility is necessary for supporting the concert than can be accommodated at Brucker Hall, Ft. Myer, VA (home of The U.S. Army Band.)

The Music Center at Strathmore and is the only known venue available on 4 May 2025 that is in close proximity to Fort Myer with a seating capacity of at least 1,500 seats, and stage dimensions of at least 30’ x 55’.

The statutory authority for the sole source procurement is Simplified Procedures for Certain Commercial Items, as implemented by FAR Subpart 13.5, utilizing guidance of Content under FAR 6.303-2.: Pursuant to FAR subpart 8.405-6(a)(1)(i)(B) and FAR Subpart 6.302-1(a)(2)(iii), only one responsible source is capable of providing the supplies/services at the level of quality required because the Services are unique or highly specialized to satisfy the agency’s requirement. 41 U.S.C. 3304(a)(1). Attached is the draft Performance Work Statement (PWS).

The deadline for response to this source sought notice is no later than 10:00 A.M. Eastern Time, 24 March 2025.  Provide responses to this notice to:

Kenneth Lutes, Contracting Officer, kenneth.l.lutes.civ@army.mil ; and

Sheu Mojeed, Contract Specialist, sheu.a.mojeed.civ@army.mil

Telephone responses will NOT be accepted.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.  This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this source sought notice.  The U.S. Government will not pay for any information or administrative costs incurred in response to this notice.  Submittals will not be returned to the responder.  A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.  However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry.  It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.  The anticipated NAICS code is:  711310 – Promoters of Performing Art, Sport and Similar Events with Facilities.  

In response to this source sought, please provide:

1.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions.  Also contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Synopsis.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

2.  Name of the firm, point of contact, phone number, email address, DUNS number, SAM Unique Entity ID, CAGE code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

3.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

4.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 

5.  Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6.  Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

7.  Recommendations to improve the Army's approach/specifications/draft PWS/PRS to acquiring the identified items/services.