Computerized Linen and Scrub Management Equipment

The Department of Veterans Affairs, specifically the Eastern Oklahoma VA Health Care System, is seeking a contractor to supply and install computerized linen and scrub management equipment for the Tulsa VA Medical Center. The procurement involves specific equipment from Innovative Product Achievements or an equivalent brand, including scrub dispensers, remote receivers, and inventory management systems with integrated touchscreens and digital capabilities. Contractors must provide comprehensive installation services, including training for 25 EMS, maintenance, and operational personnel, and must comply with safety regulations such as OSHA, ANSI, and FDA guidelines. Interested firms are required to submit a response to Exhibit A by 11 AM CST on April 30, 2025, through email to Robert M. Clark and Mika Gant. The market research notice emphasizes the need for an authorized service representative with factory-certified field service capabilities to access, troubleshoot, repair, and calibrate the equipment.

The contract opportunity is set aside specifically for Service-Disabled Veteran-Owned Small Businesses as a sole source procurement. The equipment will be installed at 440 S. Houston Ave, Tulsa, Oklahoma, with delivery and installation scheduled between October and December 2025. The procurement falls under NAICS Code 339112 with a business size standard of 1,000 employees and Product Service Code 6515 for medical equipment maintenance and repair. The contract requires the installation of 2 scrubEX 2.0 LV Dispensers, 2 scrubEX 2.0 LV Remote Receivers, and 8 alEx 2.0 LC-D Dispensers, all with specific technical requirements including touchscreens, digital image capture, and inventory management software. Final acceptance of the equipment will be determined by OIT and Engineering representatives, with the Contracting Officer's Representative (COR) having ultimate approval authority.