Commercial HVAC Maintenance and Repair Services
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- N64498-26-RFPREQ-PD-102-0039
- Agency
-
Naval Sea Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Forecast
- 102_New HVAC M&R 5 Year Follow-On Contract_New Large Contract (FY27) (C) Federal forecast
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Philadelphia, Pennsylvania 19112, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Surface Warfare Center Philadelphia Division, under the Department of the Navy Naval Sea Systems Command, is seeking qualified commercial HVAC contractors to provide comprehensive maintenance and repair services for approximately 1,200 pieces of HVAC equipment at the Philadelphia Navy Yard. This Sources Sought notice is for informational and planning purposes only and is not a solicitation for proposals; it is designed to identify interested and capable contractors for a potential future procurement. The selected contractor will be responsible for preventative maintenance including scheduled inspections, cleaning, lubrication, filter changes, and testing, as well as as-needed repair services, emergency 24/7 on-call support, and detailed record-keeping for all maintenance and repair activities. The project scope encompasses equipment ranging from 5-ton split systems to 300-ton centrifugal chillers and various units in between. The Request for Proposal is anticipated to be issued in FY26 Q4 via the SAM.gov portal, and interested contractors are requested to submit a capabilities statement of no more than 10 pages by the May 5, 2026 deadline, addressing company information, point of contact, UEI number, CAGE code, and other required qualifications.
This procurement carries no set-aside designation and is classified under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC category J039 (Maint/Repair/Rebuild of Equipment). The incumbent contractor is JP Logistics & Consulting LLC, currently performing work under Contract N6449823D4007. The period of performance for the contract will be five years, establishing a long-term service relationship for the Philadelphia Navy Yard's HVAC infrastructure. While no specific budget information or award value has been disclosed in this Sources Sought notice, the scope of managing maintenance and repairs for 1,200 units of varying capacity suggests a substantial contract opportunity. Interested contractors should note that this pre-solicitation notice is posted as of April 21, 2026, with the May 5, 2026 response deadline providing approximately two weeks for companies to prepare and submit their capabilities statements.
Notice text
Sources Sought Notice
Commercial HVAC Maintenance and Repair Services
Introduction: This is a Sources Sought notice for informational and planning purposes only. This is not a solicitation for proposals and no contract will be awarded from this notice. The purpose of this notice is to identify interested and capable commercial HVAC contractors for a potential future procurement.
The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is seeking to identify qualified commercial HVAC contractors to provide full-service maintenance and repair for approximately 1,200 pieces of HVAC equipment at the Philadelphia Navy Yard. Equipment ranges from a 5-ton split system to a 300-ton centrifugal chiller; and many various units between.
Project Requirements: The selected contractor will be responsible for a comprehensive preventative maintenance, inspection, and repair program for all HVAC equipment. The scope of work includes, but is not limited to:
- Preventative Maintenance: Scheduled inspections, cleaning, lubrication, filter changes, and testing of all HVAC units.
- Repairs: As-needed repair services, including all necessary parts and labor.
- Emergency Services: 24/7 on-call availability for emergency repairs.
- Record Keeping: Maintaining detailed records of all maintenance and repair activities for each piece of equipment.
NAICS: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
Period of Performance: The period of performance will be five (5) years. It is anticipated that the Request for Proposal (RFP) will be issued in FY26 Q4 via the SAM.gov portal.
Incumbent: JP Logistics & Consulting LLC is currently performing the work under Contract N6449823D4007.
Submission Requirements:
It is requested that all interested contractors submit a capabilities statement of a maximum of 10-pages that addresses the following:
Company Information:
- Company Name and Address
- Point of Contact (Name, Title, Phone Number, and Email Address)
- Unique Entity ID (UEI) Number
- CAGE Code
- Business Size and any socio-economic classifications (e.g., Small Business, Veteran-Owned, etc.)
- Experience:
- A detailed description of your company's experience providing commercial HVAC maintenance and repair services.
- Provide at least three (3) examples of past or current contracts of similar size and scope. For each example, include:
- Customer name and point of contact
- Contract value
- Period of performance
- A brief description of the work performed, including the type and number of HVAC units maintained/repaired.
- Accounting System:
- A statement confirming that your company has an accounting system that can accurately track various tasks, hours, and material costs tied to each specific task. Provide documentation if available.
- Capacity and Technical Capability:
- Describe your company's capacity to manage and perform the required services, including the number of qualified technicians available.
- Describe your company's approach to preventative maintenance and quality control.
- Describe your company’s capability to respond to emergent and “surge” requirements.
- Identify the percentage of work your company will self-perform or sub-contract.
Response Deadline:
Please submit your capabilities statement via email to David.a.rhoads8.civ@us.navy.mil and Rishi.m.mathur.civ@us.navy.mil no later than 5 May 2026. The subject line of the email should read: "Sources Sought Response: Commercial HVAC Maintenance Services."
Disclaimer:
THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS SOURCES SOUGHT NOTICE IS STRICTLY VOLUNTARY.
Notice history
| Notice | Type | Posted |
|---|---|---|
| NSWCPD Industry Day - Commercial HVAC Maintenance and Repair Services | Special Notice | |
| This notice | Pre-Solicitation |
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