Columbia VAMC RFP Sources Sought

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking a contractor to provide non-emergency wheelchair transportation services for veterans in South Carolina and neighboring states. The procurement will cover comprehensive medical transportation including Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services for veterans served by the Columbia VA Healthcare System. Contractors must demonstrate capability to handle up to four simultaneous transportation requests, with at least one potentially requiring Critical Care Transport capabilities. Vendor qualifications will include having clean, well-maintained wheelchair vans, professionally trained drivers with required background checks and medical screenings, and compliance with COVID-19 infectious disease protocols. The sources sought notice requires contractors to utilize VA-approved transportation software (VetRide Vendor Portal) for trip management, and responses are due by May 1, 2025, at 8:00 AM Eastern Time.

The contract will potentially cover transportation services for over 130,000 veterans across seven Community-Based Outpatient Clinics, with service geographic coverage potentially extending to South Carolina, Georgia, and North Carolina. The procurement is classified under NAICS code 485991 with a size standard of $19.0 million and will have a five-year contract period from September 2025 to September 2030. Pricing will be structured with base rates for wheelchair transportation within 50 miles, additional rates for transportation beyond 50 miles, and waiting time charges after 30 minutes. No specific set-aside designations are currently noted, indicating the opportunity is open to all qualified vendors. The contract will require transportation to various locations including VA medical centers, community-based outpatient clinics, veteran residences, and local airports, with services needed 24/7 including weekends and holidays.