Color Digital Press

Solicitation RFQ-2011-014_Color_Digital_Press is hereby amended by this notice.  The SAA is suspending this procurement action until further notice. The SAA anticipates publishing further clarifications regarding this procurement action by August 1, 2011.

The United States Senate, Office of the Sergeant at Arms (SAA), has a requirement for one (1) COLOR DIGITAL PRESS that meets specified requirements as provided in this combined synopsis/solicitation (Solicitation). In addition, the SAA desires an option to purchase a second color digital press with the same specifications.

REQUIREMENTS: The file entitled "RFQ-2011-014 Color Digital Press Attachments A to F.xls" attached to this notice lists all the required specifications for the equipment. The file contains multiple tabs. Each tab contains an attachment, A through F, required to be submitted with an offeror's response. The file entitled "Attachment G SAA PO Terms & Conditions.doc" attached to this notice contains the SAA standard purchase order terms and conditions and is not required to be submitted with the proposal or quotation. All requirements listed in Attachment A are mandatory unless otherwise noted. Any proposed equipment and components therein must be new, not refurbished. Proposals/quotations must be valid until October 31, 2011. All items shall be priced FOB Destination, Washington, DC.

INSTRUCTIONS: An Offeror's response must contain the following completed documents:
1) Attachment A - List of Requirements;
2) Attachment B - Pricing Table;
3) Attachment C - Maintenance Options;
4) Attachment D - Consumables;
5) Attachment E - Potential Trade-In Equipment; and
6) Attachment F - Past Performance Reference.
A cover letter, on company letterhead, shall be submitted with the quotation or proposal. This letter shall be signed by a representative of the Offeror who is authorized to make commitments on behalf of the company.

Failure to provide the required information will result in disqualification of the offeror from further consideration. Unnecessarily elaborate submissions are discouraged.

SUBMISSION DEADLINE: Quotations must be received no later than 12:00 Noon EST, July 27, 2011. Responses shall be submitted by email to acquisitions2011@saa.senate.gov. The SAA will not accept any faxes or mail deliveries. The subject line of the email message shall be "RFQ-2011-014 "Color Digital Press".

QUESTIONS: Questions regarding this Solicitation must be submitted in writing no later than 12:00 Noon, July 18, 2011 to acquisitions2011@saa.senate.gov. Responses to all written questions will be posted as an amendment to this Notice. It is the responsibility of all offerors to monitor this site for the posting of the questions posed and the SAA's responses to those questions. The SAA will not respond to questions submitted after the posted deadline or to any telephone requests for information. Oral communications are not acceptable in response to this Notice.

EVALUATION FACTORS FOR AWARD: The following factors shall be used to evaluate offers: (1) Technical acceptability of item offered, in terms of whether it meets or exceeds the solicitation requirements; (2) Past performance information for the Offeror; (3) Warranty offered; and (4) Evaluated price. Non-price evaluation factors are equally important, and collectively, are significantly more important than evaluated price. Responses received without the required information will be considered non-responsive.

AWARD INFORMATION: The SAA anticipates making one purchase order award in September, 2011.

ADDITIONAL INFORMATION: The SAA may require an offeror to submit completed Representations and Certifications prior to any award.

The SAA currently does not anticipate any amendments to the Solicitation. However, prospective offerors are responsible for monitoring this site for release of any Solicitation amendments.

The Senate is not responsible for any costs incurred during the preparation of responses to this request. Access by the Senate to information in any files attached to the response is the responsibility of the submitting party. The Senate is not responsible for any failure to access Offeror information.