REVISED RFQ-2011-014 Color Digital Press Attachments A to F.xls

XLS spreadsheet 504 KB Posted Jul 28, 2011

Attached to: Color Digital Press
Solicitation number: RFQ-2011-014_Color_Digital_Press
Issued by: United States Senate

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REVISED ATTACHMENTS A THROUGH F

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File	Type	Posted
Questions and Answers final.doc	DOC document	Jul 28, 2011
RFQ 2011-014 Color Digital Press Attachments A to F.xls	XLS spreadsheet	Jul 11, 2011
Attachment G SAA PO Terms Conditions.doc	DOC document	Jul 11, 2011

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Attach A-Specifications

	The table below lists the “Minimum Requirements” and “Optional Features Desired” for the Color Digital Press System ("Color Digital Press" or"Press"). The Vendor shall indicate if the Color Digital Press System proposed meets or exceeds, and if standard or option each item under "Minimum Requirements". The Vendor is also encouraged to offer additional or optional features to the Color Digital Press System proposed; including other Color Digital Press System that is capable of exceeding the minimum requirements and optional features. All prices quoted shall remain valid until September 30, 2011.		Meets/
Exceeds	Standard (S)/ Option (O)	Price ($)
(If any.)	COMMENTS:

(Vendor shall provide details on any requirement exceeded by the proposed Color Digital Press System below.)

MINIMUM REQUIREMENTS
A. Specifications - Color Digital Press
1	Color Digital Press shall print at greater than 80 images per minute. Please specify ipm.
2	Color Digital Press shall print on various media weights, 20lb bond - 130lb cover and on 8mil polyester at greater than 80 images per minute. Please specify ipm.
3	Color Digital Press shall print on 20lb bond - 130lb cover, coated or uncoated stocks, and on 8mil polyester at greater than 80 images per minute. Please specify ipm.
4	Color Digital Press shall use no fuser oil, allowing for a streak-free, offset-like finished product.
5	Color Digital Press shall apply clear toner, as a spot application or by flooding the printed image, at greater than 80 images per minute to create a watermark effect or to add an element of security. Please specify ipm.
6	Color Digital Press shall have color management technology.
7	Color Digital Press shall print at minimum 1200 dpi, and be able to print at 2400 dpi.
8	Color Digital Press shall automatically adjust the printed sheet to provide front-to-back registration, within +/- 0.5mm.
9	Color Digital Press shall allow Operator to create and store in memory custom paper and alignment profiles for specific jobs and stocks.
10	Color Digital Press shall have a decurler for delivery of flat printed sheets.
11	Color Digital Press shall have a cooling module to assure stack quality.
12	Color Digital Press shall have variable print technology, text and image
13	Color Digital Press shall have a total minimum paper capacity of 6,000 sheets.
14	Color Digital Press shall allow auto tray switching and reloading while running a job.
15	Color Digital Press shall run stock sizes ranging from 8.5" X 11"- to 12" X 19", 20lb bond - 130lb cover.
16	Color Digital Press shall allow Operator to exchange toner cartridges while running a job.
17	Color Digital Press shall have an top output tray for easy access to short runs.
18	Color Digital Press shall have diagnostics software to alert and guide the Operator on the step-by-step routine tasks to keep the Press performing as it should.
19	Color Digital Press shall have belts and corotrons that are quickly and easily replaced by Operator.
20	Color Digital Press shall register each and every printed sheet for consistent print.
21	Color Digital Press shall have a post-processing tray or interposer for inserting pre-printed or full-bleed pre-printed sheets including sheets produced using clear toner technology.
22	Color Digital Press shall be modular in design to facilitate upgrades or additions for other finishing options.
23	Color Digital Press shall provide automatic duplexing from each paper tray at a rate greater than 80 images per minute, including various media weights of 20lb bond - 130lb cover, coated or uncoated, and 8 mil polyester. Please specify for each media.
24	Color Digital Press shall be UL certified. Please specify.
25	Color Digital Press, including all accessories/system parts, shall fit in the 25ft. Length x 6ft. Wide x 8ft.-4in. Height allocated floor space. Please specify Length, Width and Height of proposed color digital press with all accessories or system parts.
B.	Support the following printer languages:
1	Adobe Postscript Level 3
2	PDF
3	JPEG
4	PCL
5	TIFF
C. Support the following network protocol:
1	TCP/IP.
D. Support the following print driver platforms:
1	XP Professional/Vista/Windows 7 Professional
2	Mac System OS X or higher
3	Solimar Print Interface
E. Paper Handling
2	Vendor will provide color calibration using our current Apogee/Wasatch RIP system and provide onsite user training in calibrating the Flatbed Printer system using various techniques and or equipment.
3	Installation, Initial Test and Training
4	Vendor shall perform a site survey at the U.S. Senate and include pricing for all necessary hardware, tilt-n-go mechanism, if necessary for an inside delivery.
5	Flatbed Printer shall be able to pass through a doorway 66 inches wide with a maximum 82 inches height. The operational footprint area has a firm restriction width of 180" with a 132" depth.
	Vendor shall deliver, install and set-up, and initial test the Flatbed Printer system at the U.S. Senate site. Delivery date and time for installation and set-up, and initial test shall be mutually agreed upon and coordinated between the vendor and the Senate COTR. Vendor will be responsible to remove all skids, crates and other packing materials after delivery.
1	Print on 5-position tabs
2	Auto recover tabs in 5-position order
3	Print on synthetic or digital polyester stock (8 mil) simplex & duplex.
4	Specify, store and retrieve custom paper sizes for all paper supply trays.
5	Allow operator to replenish stocks while running a job.
6	Interposer or Post-Processing tray for pre-printed stocks. Specify sheet amount and size limitations.
F. Finishing
1	Inline punching. Please specify which punch is provided with the Press and the additional punch dies available with pricing.
2	Inline punching will support tab stock up to 9".
3	Coated stocks, simplex or duplex, can be completed on the Inline punch.
4	Inline punch dies can be easily changed without the use of tools.
5	Bi-folding and saddle stitching to automatically create books, coated or uncoated.
6	Top exit tray. Please provide capacity.
7	Multi-position single or dual stapling.
G. Work Station/Server:
1	Windows XP Professional/ Windows 7 Professional
2	Intel Processor 3 GHz
3	512 MB of memory RAM or higher
4	70 GB hard drive for system and user disk space
5	100 GB of hard drive space for RIP use and print file storage
6	DVD/CD-R
7	Large flat-screen display, preferably 19" or larger. Please specify.
8	Ethernet Interface (10/100/1000 MB/sec)
9	USB port
10	SCSI or equivalent high speed connection for other peripherals
H. Installation, Initial Test and Training:
1	Vendor shall perform a site survey at the U.S. Senate and provide a site plan with all necessary power requirements.
2	Vendor shall deliver, install and set-up, and initial test the Color Digital Press at the Senate site. Delivery date and time for installation and set-up, and initial test shall be mutually agreed upon and coordinated between the vendor and the Senate's COTR.
3	Vendor shall provide a detailed checklist of the Color Digital Press properly performing each function, as well as the proper operation of additional features that the Color Digital Press may perform upon delivery. This is to verify the proper operation of the Color Digital Press prior to the start of the Senate's 30-day acceptance testing period.
4	Vendor shall provide onsite training to six (6) operators divided between two shifts (7:00 AM - 4:00 PM & 4:00 PM -11:30 PM) on all the functions of the Color Digital Press including the scanner, work station software, printer and RIP/Server, and on the following -

a) Vendor shall provide onsite user training on the Press' color management technology including calibrating the Press using various techniques and or equipment;

b) Vendor shall provide onsite user training on proper use of the variable print technology, text and image including the clear ink technology;

c) vendor shall provide onsite training on performing routine maintenance including replacing belts and corotrons.

The training schedule shall be mutually agreed upon between Vendor and the Senate. All training shall be completed prior to the start of the Senate's 30-day acceptance testing period.

5	Vendor shall provide onsite training to six graphic designers to correctly utilize the clear toner technology software. Training will be divided between two shifts (7:00 AM - 4:00 PM & 4:00 PM -11:30 PM). The training schedule shall be mutually agreed upon between Vendor and the Senate. All training shall be completed prior to the start of the Senate's 30-day acceptance testing period.
I. Acceptance Testing:
1	Senate will provide written notification to Vendor of the successful installation of the Color Digital Press, completion of training, and the receipt of all documentation from the Vendor. This written notification will signify delivery of the Color Digital Press to the Senate for the start of the Senate's 30-day acceptance testing period.
2	Acceptance of the Color Digital Press by the Senate will be determined by the fulfillment of the requirements to the satisfaction of the Senate. Acceptance testing by Senate personnel will emphasize the operational, functional and reliability factors of the Color Digital Press under load or while being fully utilized. Acceptance testing ends when the Color Digital Press has met the standards of performance by operating for a period of thirty (30) consecutive business days (7:00 AM to 11:30 PM) without failure or downtime of any kind. The Color Digital Press, for purposes of acceptance testing, is defined as all components and equipment which consist of the Color Digital Press. [Note: Failure downtime is a period of time in which the Color Digital Press is not reliably operable due to intermittent or consistent failure so that any component or portion of the Color Digital Press can not be used, or that those components or portions of the Color Digital Press will not operate in accordance with the Color Digital Press specifications.
3	If the Color Digital Press had a failure downtime within 30 days of the start of acceptance testing period, the Vendor shall, at its own expense, fix and/or replace any defective part or parts of the Color Digital Press (including the entire Color Digital Press if necessary). The acceptance testing period shall begin again after the Color Digital Press has been fixed and/or the replacement of the designated parts. If the Color Digital Press had another failure downtime within the next 30 consecutive days of the re-start of acceptance testing period, the Senate may reject the Color Digital Press entirely and terminate the contract for default. The Vendor shall return all payments if any had been made to Vendor; and liability, if any, made up until the point of rejection; and release the Senate from all future payments. The Vendor shall not remove the Color Digital Press until a suitable replacement printer is installed and functioning in accordance with the printer specifications.
3	Maintenance, Technical and Training Support
J. Documentation:
1	Vendor shall provide two (2) bound copies of the user manual.
2	Vendor shall provide the necessary rights in data to the Senate to customize, use, and reproduce the documentation to meet its user support needs.
3	All documentation shall be provided to the Senate COTR prior to the start of the 30-day acceptance testing period.
K. Maintenance, Technical and Training Support:
1	Color Digital Press operational down-time beyond 24 hours is unacceptable to the Senate. Vendor shall provide One (1) Year Maintenance and Technical Support which shall include but not be limited to:
2	Technical telephone support and troubleshooting from 7:00am -11:30pm
3	Four (4) business hour on-site service response time during business hours, 8am-5pm, Monday - Friday.
4	Technical services and support to be provided by vendor certified technicians.
5	All service calls identified as recurring problems will automatically be escalated by the Vendor.
6	All labor, materials and/or parts furnished by Vendor.
L. Warranty: Vendor shall submit its Warranty together with the proposal.
1	Vendor shall warrant that the Color Digital Press shall be free from defects in materials and workmanship for a period of one (1) year. The Warranty shall commence on the day after the Color Digital Press has been accepted by the Senate (See "Acceptance Testing" section above). The Warranty shall be for all labor, equipment, materials and/or parts furnished by Vendor. If the Color Digital Press proves defective during the warranty period, the Vendor shall:
a	Repair the Color Digital Press by means of telephone support or on-site service at no charge for materials, parts and/or labor,
b	Replace the Color Digital Press with a comparable Color Digital Press at no charge, or
c	Remove the Color Digital Press at no charge, and return all payments made to the vendor, less a reasonable allowance for usage.
M. Consumables:
1	Vendor shall provide a list of corresponding consumables with prices for its proposed Color Digital Press and its optional features. Use attachment D: Consumable Pricing.
N. Additional Features (Optional):
1	Color Digital Press will print 5-position tabs duplex.
2	Color Digital Press will print on 11mil polyester stock, simplex or duplex.
4	Color Digital Press will print on polyester stocks using clear toner technology.
O. Trade-In:
1	Trade-in of current equipment. See Attachment E: Trade-In Equipment

&L&"Arial,Bold"&12REVISED ATTACHMENT A - List of Requirements&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&9&T, &D&R&9Page &P of &N &L&"Arial,Bold"&12REVISED ATTACHMENT A - List of Requirements&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&9&T, &D&R&9Page &P of &N &L&"Arial,Bold"Attachment A - List of Requirements&R&"Arial,Bold"2011-R-040 Color Digital Press &L&9&T, &D&R&9Page &P of &N &L&"Arial,Bold"&12ATTACHMENT A - List of Requirements&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&9&T, &D&R&9Page &P of &N

Attach B-Pricing Table

			(Please complete table below and submit as Attachment B to the Proposal)
	Item	Mfr. Part #
(Required)	DESCRIPTION	Quantity	Firm-Fixed Price	Firm-Fixed Extended Price
	001		COLOR DIGITAL PRESS SYSTEM [Please specify the color digital press system proposed including all accompanying components or accessories below and provide corresponding Mfr. Part # (B) and price (D).]	1
	001.1				$
	001.2				$
	001.3				$
	001.4				$
	001.5				$
	001.6				$
	001.7				$
	001.8				$
	001.9				$
	001.10				$
				Total Firm-Fixed Price
	Item	Mfr. Part #
(Required)	OPTIONS:	Quantity	Firm-Fixed Price	Firm-Fixed Extended Price
	002		COLOR DIGITAL PRESS SYSTEM [Please specify the color digital press system proposed including all accompanying components or accessories below and provide corresponding Mfr. Part # (B) and price (D).]	1
	002.1				$
	002.2				$
	002.3				$
	002.4				$
	002.5				$
	002.6				$
	002.7				$
	002.8				$
				Total Firm-Fixed Price
	Item	Mfr. Part #
(Required)	ADDITIONAL FEATURE(S)/COMPONENT(S) (Reference: Attachment A, Section N) [Please list and specify the additional FEATURE/COMPONENT below for proposed Color Digital Press System and provide corresponding Mfr. Part # (B) and Firm-Fixed Price (D).]	Quantity	Firm-Fixed Price	Firm-Fixed Extended Price
	003				$
	004				$
	005				$
	006				$
	007				$
	008				$
	009				$
	010				$

&L&"Arial,Bold"&12REVISED ATTACHMENT B - Pricing Table&R&"Arial,Bold"&12RFQ-2011-014

COLOR DIGITAL PRESS

&L&9&D, &T &L&"Arial,Bold"&12REVISED ATTACHMENT B - Pricing Table&R&"Arial,Bold"&12RFQ-2011-014

COLOR DIGITAL PRESS

&L&9&D, &T &L&"Arial,Bold"&12Attachment B - Optional/Additional Features&R&"Arial,Bold"&12 2007-R-040 Flatbed Printer System&10 &L&9&D, &T &L&"Arial,Bold"&12ATTACHMENT B - Pricing Table&R&"Arial,Bold"&12RFQ-2011-014

COLOR DIGITAL PRESS

&L&9&D, &T

Attach C-Maintenance

Table Below to be completed by Vendor and submitted as Attachment C to the Proposal
Provide available maintenance levels and corresponding pricing and description of coverage for Option Periods 1 through 5.
		ANNUAL FIXED PRICE
MAINTENANCE List various service levels offered	One Year Warranty (Provided at no additional cost)	Option Period 1	Option Period 2	Option Period 3	Option Period 4	Option Period 5
* One-Year Warranty period corresponds to Base Period. Option Period 1 will commence at the end of the one-year warranty period.

&L&"Arial,Bold"&12REVISED ATTACHMENT C - Maintenance Options&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&D, &T &L&"Arial,Bold"&12REVISED ATTACHMENT C - Maintenance Options&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&D, &T &L&"Arial,Bold"Attachment C - MAINTENANCE OPTIONS&R&"Arial,Bold"2007-R-040 Flatbed Printer System &L&D, &T &L&"Arial,Bold"&12ATTACHMENT C - Maintenance Options&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&D, &T

Attach D-Consumables

Consumable	Color Digital Press Component or Feature For this Consumable	STANDARD	OPTIONAL	COST	YIELD
	(Provide name and/or description of component or feature this consumable supports.)	Please indicate if component/

feature is standard or optional.

&L&"Arial,Bold"&11REVISED ATTACHMENT D - Consumables&R&"Arial,Bold" &11 &12RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&11REVISED ATTACHMENT D - Consumables&R&"Arial,Bold" &11 &12RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&11Attachment D - Consumable Pricing&R&"Arial,Bold" &11 2007-R-040 Flatbed Printer System &L&"Arial,Bold"&11ATTACHMENT D - Consumables&R&"Arial,Bold" &11 &12RFQ-2011-014 Color Digital Press

E-Potential Trade-In Equipment

Vendor will be responsible for removal from the Senate site of traded-in equipment at no cost to the Senate.
Equipment Model and Features	Serial Number	QTY	Volume	Trade-In Value
For Item 001 (See Attachment B):
Xerox DocuColor 8000, with standard stack stapler, DC8000 2nd feeder, feed/fin interface	ULY 7888997		BW = 456,925
Creo Server, with standard SW license	VCD021283		Color = 3,082,264
			Lg. Color = 481,864
	Total =		4,021,053
For Item 002 (See Attachment B):
Xerox Docutech 6180, collate and staple, thermal binding finishing	8VE050931		Meter A = 1,887,873
Xerox Controller, with interposer license	VNH994210		Meter B = 612,932
	Total =		2,500,805
Ryobi Press 3302M, two-color offset printing press	2481

&L&"Arial,Bold"&12REVISED ATTACHMENT E:

Potential Trade In Equipment&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&12REVISED ATTACHMENT E:

Potential Trade In Equipment&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&12Attachment E:

Potential Trade In Equipment&R&"Arial,Bold"2006-RFQ-009 Color Network High Speed Printer System &L&"Arial,Bold"&12ATTACHMENT E:

Potential Trade In Equipment&R&"Arial,Bold"&12RFQ-2011-014 Color Digital Press

Attach F - Past Performance

Offeror Name
Offeror POC Phone / Email
	Past Performance Reference 1
A	Client / Customer
	POC
	Address
	Email
	Phone
B	Contract number:
C	Period of performance:
D	Description of service provided (enter below):
	Past Performance Reference 2
A	Client / Customer
	POC
	Address
	Email
	Phone
B	Contract number:
C	Period of performance:
D	Description of service provided (enter below):
	Past Performance Reference 3
A	Client / Customer
	POC
	Address
	Email
	Phone
B	Contract number:
C	Period of performance:
D	Description of service provided (enter below):

&L&"Arial,Bold"&11REVISED ATTACHMENT F:

Past Performance Reference&R&"Arial,Bold"&11 RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&11REVISED ATTACHMENT F:

Past Performance Reference&R&"Arial,Bold"&11 RFQ-2011-014 Color Digital Press &L&"Arial,Bold"&11Attachment E:

Past Performance Reference&C&"Arial,Bold"&11Plastic Coil Binder System&R&"Arial,Bold"&11 2007-R-038 &L&"Arial,Bold"&11ATTACHMENT F:

Past Performance Reference&R&"Arial,Bold"&11 RFQ-2011-014 Color Digital Press

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File details come from the government source that posted it. Updated Nov 14, 2017.