Collection Management System for the U. S. Army Heritage and Education Center
Closed Solicitation Posted
- Solicitation number
- 25Q4008
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- Place of performance
- Pennsylvania 17013, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Heritage and Education Center (USAHEC) is seeking a Collection Management System (CMS) through a non-personal services contract to manage and provide access to its extensive archival collections. The solicitation, issued by the Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Eustis, requires a commercial off-the-shelf system capable of managing both physical and digital archival materials with a robust public user interface and advanced search functionality. The evaluation will use a trade-off analysis with three primary factors: Technical (40%), Past Performance (40%), and Price (20%), focusing on the contractor's ability to meet system requirements for accountability, functionality, and technical support. Contractors are required to submit quotes electronically, limited to 35 pages across three volumes, with the government intending to award without discussions. Questions for the solicitation are due by 27 March 2025 at NOON Eastern Daylight Savings Time, with a contract goal of go-live no later than 26 September 2025.
The solicitation does not include any specific set-aside designations and covers a comprehensive system with 50 concurrent user licenses for managing an extensive archival collection comprising 18,979 linear feet of manuscript material, 3,809 linear feet of photographs, 8,690 films, 10,577 sound recordings, 486,000 books, and 75,000 artifacts. The system must provide 50 terabytes of storage with annual 10TB increases, achieve 99.9% uptime, and include FedRAMP authorization (preferred). The place of performance is Carlisle Barracks, Pennsylvania 17013, and the contract is structured with a base year and four option years. Technical requirements include AI/ML integration, security compliance with DoD standards, ability to migrate existing data, and support for various multimedia formats. The contract will be awarded under NAICS category 519210 (Libraries and Archives) and PSC category DB10 (IT and Telecom - Compute as a Service), with a focus on creating a flexible, user-centric system for archival collection management and online discovery.
Notice text
5 versions
Update #5 · Latest ·
This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC).
USAHEC seeks a system, commonly referred to as a “Collection Management System” (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession.
Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time.
ADDEMNDMENT:
PWS PART 5 TASK EDITED TO SHOW REQUESTED FUNCTIONALITY AND REQUIRED FUNCTIONALITY.
SEE 212-1 AND 21-2 FOR EVALUATION CRITERIA.
THE SOLICATION CLOSING DATE DOES NOT CHANGE.
Updated: Q/A added to Attachements
ADDED CLIN structure
Update #4 ·
This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC).
USAHEC seeks a system, commonly referred to as a “Collection Management System” (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession.
Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time.
ADDEMNDMENT:
PWS PART 5 TASK EDITED TO SHOW REQUESTED FUNCTIONALITY AND REQUIRED FUNCTIONALITY.
SEE 212-1 AND 21-2 FOR EVALUATION CRITERIA.
THE SOLICATION CLOSING DATE DOES NOT CHANGE.
Updated: Q/A added to Attachements
Update #3 ·
This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC).
USAHEC seeks a system, commonly referred to as a “Collection Management System” (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession.
Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time.
ADDEMNDMENT:
PWS PART 5 TASK EDITED TO SHOW REQUESTED FUNCTIONALITY AND REQUIRED FUNCTIONALITY.
SEE 212-1 AND 21-2 FOR EVALUATION CRITERIA.
THE SOLICATION CLOSING DATE DOES NOT CHANGE.
Q/A added to Attachements
Update #2 ·
This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC).
USAHEC seeks a system, commonly referred to as a “Collection Management System” (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession.
Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time.
ADDEMNDMENT:
PWS PART 5 TASK EDITED TO SHOW REQUESTED FUNCTIONALITY AND REQUIRED FUNCTIONALITY.
SEE 212-1 AND 21-2 FOR EVALUATION CRITERIA.
THE SOLICATION CLOSING DATE DOES NOT CHANGE.
Update #1 ·
This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC).
USAHEC seeks a system, commonly referred to as a “Collection Management System” (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession.
Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time.
Files
| File | Type | Posted |
|---|---|---|
| CLIN Structure.xlsx | XLSX spreadsheet | |
| Solicitation Questions and Answers.docx | DOCX document | |
| Solicitation Questions and Answers.docx | DOCX document | |
| 212-1 and 212-2 FULL TRADEOFF.docx | DOCX document | |
| PWS_AHEC Collection Management 25-30.docx | DOCX document | |
| AMMENDED 212-1 and 212-2 FULL TRADEOFF.docx | DOCX document | |
| PWS_AHEC Collection Management 25-30.docx | DOCX document | |
| 212-1 and 212-2 FULL TRADEOFF.docx | DOCX document |
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