Cleaning Contract for Edinburgh

The U.S. Embassy in London seeks quotations for cleaning services at the U.S. Consulate in Edinburgh, Scotland, with quotes due August 28 and questions due August 19. There is no set-aside; all responsible sources may submit.

Place of performance is 3 Regent Terrace, Edinburgh EH7 5BW. The contract covers one base year with four option years. Services are required five days per week for four hours per day at times to be negotiated before award. The vendor must provide one permanent cleaning staff member and three backup personnel; all four must complete an Overseas Vetting Questionnaire within one month of award and obtain security clearance prior to on-site work. The Consulate is closed on all U.S. and UK bank holidays.

Daily responsibilities include general office, kitchen, and restroom cleaning; surface and floor cleaning on carpets and hard surfaces; high-level dusting; window cleaning; restroom disinfection; kitchen appliance cleaning; waste collection; and operation of cleaning machinery. Additional as-needed services include pre-occupancy and end-of-lease cleanings for government residences, cleaning during office moves and renovations, emergency response cleaning, and light maintenance tasks. The government provides all cleaning supplies and chemicals; the vendor must supply Personal Protective Equipment for staff.

Quotations must include past performance references from the past three years, a comprehensive health and safety proposal (including Hazard Risk Assessment, Risk Assessment and Method Statement, bloodborne pathogen exposure control plan with training documentation, and Safety Data Sheets), proof of UK business registration with Companies House, Employers and Public Liability Insurance documentation, and a plan for implementing TUPE regulations if required. Pricing shall include all labor, insurance, overhead, and profit, with applicable VAT stated separately. A mandatory site visit is scheduled for August 18 at 10:00 a.m.; attendance confirmation is due by August 14. The NAICS code is 561720, Janitorial Services; PSC is Z1AA, Maintenance of Office Buildings.