Chinle Hospital preventive maintenance agreement (PMA) for Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment

The Indian Health Service (IHS) is seeking a contractor to provide preventive maintenance agreement (PMA) and repair services for Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment at the Chinle Comprehensive Health Care Facility (CCHCF) in Chinle, Arizona. The procurement is for commercial items and will be conducted as a firm fixed-price contract. Contractors must demonstrate past performance through two to five CPAR reports for Shimadzu RadSpeed PMA services completed within the last three years and provide technical capability documentation evidencing their ability to meet all scope of work requirements. The government will evaluate offers based on past performance and technical capability, which are deemed significantly more important than price, with no discussions planned. The offer due date is February 28, 2026, at 1700 hours Mountain Standard Time, providing interested vendors nine days to submit their four-volume quotes comprised of administrative documents, past performance records, technical capability evidence, and detailed pricing.

This opportunity is designated as a 100% Total Small Business Set-Aside under NAICS code 811210 with a small business size standard of $34.0 million, restricting competition to qualified small businesses. The contract covers preventive maintenance services for two Shimadzu RadSpeed Radiographic Systems and one Shimadzu MX-7 Digital Portable System, along with associated Canon detectors, software, and computers. The base contract period runs from March 1, 2026, through February 28, 2027, with one optional year extending through February 29, 2028. Services include emergency response within one hour, on-site response within six hours, and telephone support availability, with coverage Monday through Friday from 8:00 a.m. to 5:00 p.m. and 24/7 emergency coverage with overtime charges. The place of performance is Chinle, Arizona 86503, with monthly advance payments and a 2% late charge applied to overdue invoices.