Chiller Service Maintenance FY26 W/ 4 Option Years

The United States Department of Agriculture Agricultural Research Service is soliciting quotations for inspection and service maintenance of two Trane Water Chillers (Model CVHE-050 Centrifugal Water Cooled Chillers) under Request for Quotation 1232SA26Q0287. The contract requires comprehensive preventive maintenance including three seasonal inspections annually, annual tube cleaning services, and 16 specific inspection procedures performed by a qualified contractor registered in the System for Award Management. Evaluation will follow Federal Acquisition Regulation Part 12 methodology using best value comparative analysis, with consideration given to relevant experience, past performance from five contracts completed within the preceding five years, technical approach, and price. Interested contractors must submit questions by March 19, 2026 at 10:00 AM EST to tucker.davis@usda.gov, with quotations due by April 7, 2026, and past performance questionnaires due by April 3, 2026 at 6:00 PM EST. All pricing must remain firm for 90 calendar days from the offer receipt date.

This is an unrestricted acquisition with no small business set-aside, meaning all responsible sources may submit quotations. The contract structure consists of one base year (May 1, 2026 through April 30, 2027) with four option years, providing a potential total contract duration of five years. The Government anticipates making one award and requires contractors to submit pricing for all line items to be considered responsive. All work must be performed at the National Biological Control Lab Building #80, USDA Jamie Whitten Delta States Research Center in Stoneville, Mississippi 38776 on an F.O.B. Destination basis. Service work shall be conducted during standard business hours (8:00 AM to 4:00 PM Monday through Friday CST), with overtime availability from 4:01 PM to 4:59 AM on all days and holidays, and the contractor must maintain a superintendent on-site during all work activities.