Chiller Replacement at the Centre Phase 5 Building in Farmers Branch, TX

Amendment 02 is issued to provide the Pre-Proposal Sign-in Sheet/Agenda, solicitation changes and to respond to questions.

Amendment 01 is issued to respond to questions.

UPDATE: SITE VISIT / PRE-PROPOSAL CONFERENCE
 
The site visit / pre-proposal conference will be held on Thursday, February 11, 2016 at 10:30 AM CST at the Centre Phase 5 Building (1st Floor GSA Conference Room), 4050 Alpha Road, Farmers Branch, TX 75244.  See Solicitation for details / instructions on registering for the site visit / pre-proposal conference.

Contractors are encouraged to attend the pre-proposal walk-through and to verify all existing conditions at the job site prior to proposing on the project.  Failure to do so will not relieve contractor of his/her responsibility to properly estimate the cost of this project. This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions.  GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-bid walk-through.

The General Services Administration, Public Building Service, Region 7, intends to solicit proposals for the removal and replacement of the existing 450 ton water cooled chiller with a new 422 ton nominal two (2) compressor magnetic levitation chiller, condenser water and chilled water pump. This project also includes an option to remove and replace an existing 90 ton water cooled chiller with one 117 ton nominal one (1) compressor magnetic levitation chiller. The Place of Performance is at the Centre Phase 5 Building located at 4050 Alpha Road, Farmers Branch, TX. All necessary connections, valves, pumps, piping and electrical modifications shall be included. In addition, the new chiller's control system shall communicate with existing building automated system. Replacement Chillers shall be wired to and communicate by BACNet directly to the Building's Niagara JACE Controller. The Chillers shall not be linked through a proprietary building system controller. Contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and BACNet cards (if needed) to integrate chiller's controls to BAS. The Contractor will have 45 days to complete the work after the chiller arrives on site. The new chiller requirements are as follows:

One (1) new 422 ton nominal two (2) compressor magnetic levitation chiller
Evaporator EWT/LWT (F) 55.0/45.0
Evaporator GPM - 1006.7.
Condenser EWT/LWT (F) 85/95
Condenser GPM - 1182.2
Evaporator Pressure Drop (Not to exceed) - 11.84 psi
Condenser Pressure Drop (Not to exceed) - 13.66 psi

Option: One (1) new 117 ton nominal one (1) compressor magnetic levitation chiller
Evaporator EWT/LWT (F) 56.6/45.0
Evaporator GPM - 240.
Condenser EWT/LWT (F) 85/95
Condenser GPM - 330.5
Evaporator Pressure Drop (Not to exceed) - 3.67 psi
Condenser Pressure Drop (Not to exceed) - 7.03 psi 4 pass

In accordance with FAR 52.219-6, this procurement will be a TOTAL SMALL BUSINESS SET-ASIDE. At the time that an offeror submits its offer, it must represent to the Contracting Officer that it is a Total Small Business concern under the North American Industry Classification System (NAICS) 238220 with the small business size standard of $15M. A joint venture will be considered for award as long as each concern is small under the size standard corresponding to the NAICS code assigned to the procurement and the joint venture is registered within the System for Award Management (SAM) at the time the joint venture submits its offer under this solicitation. The Government will recognize the integrity and validity of the joint venture, provided, the arrangements are identified and company relationships are fully disclosed in an offer, or, for arrangements entered into after submission of an offer before the arrangement becomes effective.

The solicitation number will be GS-07-P-16-JU-C-7005. The procurement will be awarded using FAR Part 15 procedures. The contract type will be Firm-Fixed-Price. The magnitude for this project is between $500,000 to $1,000,000.

The solicitation will be available for download on or about February 1, 2016. The solicitation will be issued in electronic format only and will be posted on the Federal Business Opportunities website located at https://www.fbo.gov/. No phone or fax requests for a copy of the solicitation will be accepted. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. Proposal submissions will be due on or about March 2, 2016. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

A pre-proposal conference/site visit will be noted within the solicitation. Contractors are encouraged to attend the pre proposal walk-through and to verify all existing conditions at the job site prior to bidding on project. Failure to do so will not relieve contractor of his/her responsibility to properly estimate the cost of this project. This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-bid walk-through.

Offerors MUST be registered within the SAM database in order to receive an award for this procurement. The website for SAM is https://www.sam.gov/portal/public/SAM/. SAM is a Federal Government owned and operated free web site that consolidates the capabilities in the Central Contractor Registration (CCR)/FedReg, and Online Representation and Certifications Application (ORCA). Future phases of SAM will add the capabilities of other systems used in Federal procurement and awards processes. Offerors are required to use the SAM database for Representation and Certification submissions under this solicitation. All responsible sources may submit a proposal which shall be considered by the agency.

Questions may be directed to Shawna Villarreal, Contracting Officer, at shawna.villarreal@gsa.gov.