Chiller Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 seeks preventative maintenance services for 12 chiller systems at Tomah VA Medical Center, with proposals due September 24, 2026. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses.

Place of performance is Tomah, Wisconsin. The chiller fleet comprises eight air-cooled units (York and McQuay manufacture) and four water-cooled units (Multi-Stack and McQuay manufacture), with capacities ranging from 40 to 200 tons. The scope includes annual operational inspections, condenser coil cleaning, condenser tube brushing via head removal and mechanical brushing, Eddy Current Testing on water-cooled units every other year during Base Year, Option Year 2, and Option Year 4 only, megohmmeter testing, vibration analysis on compressor and motor components, oil analysis and filter changes, and VFD glycol changes on two air-cooled screw compressor chillers in Base Year only. No chillers are currently under manufacturer warranty.

The contractor must provide trained personnel with a minimum two years of experience in chiller maintenance and must obtain EPA Refrigerant Handling certification; OEM-specific manufacturer certifications are not required. Work is performed Monday through Friday, 7:30 AM to 4:30 PM, excluding federal holidays, coordinated with the Government's Contracting Officer's Representative. The contractor is responsible for all parts, equipment, materials, labor, supervision, and travel costs, and must provide detailed maintenance logs with operating parameters in PDF format after work completion. Subcontractors are permitted with Contracting Officer approval.

The contract period begins September 25, 2026, with one base year and four option years. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is J041, Maintenance/Repair/Rebuild of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment. Small business subcontracting is limited to 50% under VAAR 852.219-75.