Chiller #2 Evap Repair VALLHCS

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 22 (VALLHCS) is seeking qualified contractors to repair Chiller #2 Evaporator at the VA Loma Linda Healthcare System. The repair services encompass comprehensive HVAC infrastructure maintenance including leak detection, refrigerant recovery, component replacement, system testing, and documentation in compliance with EPA, OSHA, NFPA, and VA healthcare facility standards. This is a sources sought notice designed to identify capable contractors rather than a formal solicitation, and interested firms must submit capability statements demonstrating their company details, business type, and technical expertise in refrigeration and air-conditioning equipment repair. The primary evaluation criteria focus on contractor qualifications, experience with similar HVAC repair projects, and compliance with regulatory requirements for EPA-compliant refrigerant handling and healthcare facility standards. The response deadline for capability statements is January 5, 2026 at 11:00 AM Mountain Daylight Time, and all interested contractors must be registered in the System for Award Management (SAM).

This procurement uses no set-aside designation, meaning all qualified contractors are eligible to compete. The potential contract value is estimated at approximately $19.0 million, though this represents a significant range for the scope of work. The repair work is scheduled to be performed between February 2026 and January 2027, providing a twelve-month execution period for completion of all required maintenance and restoration activities. The solicitation is classified under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC code J041 (Maintenance/Repair/Rebuild of Equipment—Refrigeration, Air-Conditioning, and Air-Circulating Equipment). While no specific incumbents are identified in this pre-solicitation notice, the agency has indicated a preference for Service-Disabled Veteran Owned Small Businesses, making this an opportunity particularly suitable for firms meeting that designation.